Q522--Physicist Services BOS - Amendment 0001

The Department of Veterans Affairs (VA) Network Contracting Office (NCO) 1 – New England has issued RFQ 36C24125Q0749 for Physicist Services for the VA Boston Healthcare System. This is a 100% Small Business set-aside, firm-fixed-price contract for one base year and four option years, running from October 1, 2025, to September 30, 2030. The contractor will provide comprehensive health physics, medical physics, and radiation safety officer (RSO) support, including routine imaging equipment inspections (x-ray, CT, MRI, mammography, PET, nuclear medicine), acceptance testing, shielding evaluations, and emergency 24/7 response. Key personnel must be qualified medical physicists or certified health physicists, and subcontracting is not permitted. The services must comply with federal regulations, VHA directives, and industry standards like ACR and MQSA.

The Department of Veterans Affairs (VA) is soliciting quotes for Physicist Services through a combined synopsis/solicitation (RFQ) under solicitation number 36C24125Q0749. This procurement is set aside for Small Businesses (SB) with a NAICS code of 541690 and a size standard of $19 million. The place of performance is the VA Boston Healthcare System. Interested parties must be registered in SAM.gov and VetCert databases prior to award. The response deadline is September 10, 2025, at 9:00 AM Eastern Time. Contact Tara Dossiema at Tara.Dossiema@va.gov for inquiries.

This document addresses questions regarding Solicitation Amendment: 36C24125Q0749 0001, which pertains to the procurement of consulting physicist services for the VA Boston Healthcare System, MA. The incumbent contractor is F.X. Masse, and the previous contract number was 36C24120P0638. The solicitation is not for a therapy physicist to perform annual linear accelerator calibrations. Instead, the Government requires a consulting physicist for annual testing of on-board imaging (OBI) and cone-beam CT due to a lack of a CTDI phantom and necessary test equipment at the VA facility.

This Request for Quotations (RFQ) 36C24125Q0749, issued by the Network Contracting Office (NCO) 1 – New England, seeks Physicist Services for the VA Boston Healthcare System (BHS) as a 100% Small Business set-aside. The contract is a Firm-Fixed Price for a base year and four option years, covering October 1, 2025, to September 30, 2030. Services include routine and emergency health physics, medical physics, and Radiation Safety Officer (RSO) support. Key tasks involve equipment inspections (x-ray, CT, MRI, mammography, PET, nuclear medicine), shielding evaluations, dose calibrator tests, and radiation safety training. The contractor must provide 24/7 emergency response, with on-site presence within two hours if requested, and adhere to federal and VA regulations. Subcontracting is not permitted, and key personnel must be qualified Medical and Health Physicists. The place of performance includes all VA BHS campuses.

This document is Amendment 0001 to Solicitation 36C24125Q0749 for Physicist Services BOS, issued by the Department of Veterans Affairs. It is a combined synopsis/solicitation amendment with an SB set-aside for commercial items. The purpose of this amendment is to answer vendor questions, detailed in "QUESTIONS AND ANSWERS 36C24125Q0749 0001," and to extend the submission deadline from September 10, 2025, at 9:00 AM EST to September 12, 2025, at 12:00 PM EST. The associated NAICS code is 541690 with a small business size standard of $19 million. Prospective firms must be registered in SAM (www.sam.gov) and VetCert (sba.gov) prior to award. The contracting officer is Tara Dossiema (Tara.Dossiema@va.gov).