USAFA Grease Laden Vapor Exhaust Systems Cleaning and Maintenance

The U.S. Air Force Academy (USAFA) is soliciting quotes for inspecting, cleaning, and maintaining hood and duct systems in Colorado Springs, Colorado, from April 2026 to March 2031. This competitive award is 100% set-aside for small businesses, with a NAICS code of 561790 and a $9 million size standard. The contract will be a single-award firm fixed-price contract, including a base year and four option years, plus a potential six-month extension. Quotes are due by March 9, 2026, at 10:00 AM MDT, and must include a cover sheet, price quote, technical documentation, and past performance information. Evaluation prioritizes the lowest total evaluated price, technical acceptability (demonstrated experience and IKECA certification), and acceptable past performance. Funds are not presently available, and award is contingent upon funding. An ombudsman is available for concerns, but initial inquiries must go through the contracting officer.

The Department of the Air Force's 10th Contracting Squadron issued a Request for Information (RFI) regarding Grease Laden Vapor Exhaust System Cleaning Services at the United States Air Force Academy. Key responses addressed scheduling flexibility for facilities with multiple exhaust systems, confirming that cleaning can be performed in sections with Facility Manager approval. The RFI also clarified the correctness of a previously provided site visit date and confirmed that contractor personnel must be certified in accordance with NFPA 96, with certification documentation required prior to the start of work under the contract. The Air Force follows NFPA 96 guidelines for cleaning schedules and requires certified personnel to perform the work.

The Department of the Air Force, Headquarters 10th Contracting Squadron, announced a site visit for the Request for Quote (RFQ) FA700026Q0012 concerning the USAFA Grease Laden Vapor Exhaust Systems Cleaning requirement. The site visit is scheduled for Wednesday, 14 January 2026, at the USAFA South Gate Pass and Registration (Building 8486). Interested parties must email their company name, attendee names, emails, and phone numbers to Mr. Travis Martin, Ms. Cierra Fitzgerald, and Ms. Aurora Santos by 6 January 2026, 12:00 P.M. MDT, with access restricted to two individuals per party. Government transportation will be provided, departing promptly at 9:00 A.M. MST. Attendees failing to register may be denied access. This memorandum is not a request for quote, but a Performance Work Statement is attached for reference. Questions should be directed to the listed PCO and Contract Specialists.

This Performance Work Statement outlines a non-personal service contract for comprehensive hood and duct cleaning, maintenance, and inspection services for grease-laden vapor exhaust systems at the United States Air Force Academy (USAFA). The contractor must provide all necessary resources, including certified personnel, and adhere to NFPA, local, state, and federal regulations. Key tasks involve scheduled cleaning and maintenance of fans, hoods, and ducts, along with detailed inspections and reporting. The document emphasizes safety compliance, proper waste disposal, and coordination with USAFA personnel for scheduling and access. Quality assurance will be conducted through government surveillance and Contractor Performance Assessment Reporting System (CPARS) evaluations. The government will provide utilities but no other furnished property. Appendices include workload data, sample reports, and facility drawings.

This Request for Quotation (RFQ) FA700026Q0012, issued by the 10th Contracting Squadron, USAF Academy, is a 100% small business set-aside for inspecting, cleaning, and maintaining hood and duct systems at the U.S. Air Force Academy, Colorado Springs. The estimated period of performance is April 1, 2026, to March 31, 2031, with a base year and four option years, plus a potential six-month extension. The contract will be a single-award firm fixed-price. Quotes are due by February 19, 2026, 12:00 PM MDT, and must include a cover sheet, price quote, technical documentation (proving experience and certification, limited to 3 pages), and past performance information. Evaluation will prioritize the lowest total evaluated price among technically acceptable and past performance-acceptable quotes. Technical acceptability requires proof of current certification (e.g., IKECA) and documented experience. Past performance will be assessed using various government databases and references. Funds are not currently available, and the Government reserves the right not to award the contract.

This Performance Work Statement (PWS) outlines a non-personal service contract for maintaining grease-laden vapor exhaust systems at the United States Air Force Academy (USAFA). The contract requires cleaning, maintenance, and inspections of kitchen grill and exhaust systems to comply with safety policies and environmental standards. The contractor must provide all necessary resources and adhere to NFPA and other regulations. Key tasks include cleaning and maintaining exhaust systems (fans, hoods, ducts) and conducting documented inspections. The PWS details general service requirements, including normal operating hours, federal holidays, and contractor responsibilities for scheduling, coordination, certifications, waste disposal, and adherence to safety protocols. It also covers quality assurance, government-furnished property, and provided services like utilities. The summary highlights critical performance objectives and thresholds for compliance, cleaning approval, scheduling, and reporting.

This government file outlines the requirements for grease-laden vapor exhaust system cleaning and inspection services across various facilities, including kitchens, dining halls, and clubs. Key contractor responsibilities include submitting a work schedule, providing personnel certifications for cleaning grease-laden vapor exhaust systems, and submitting a list of hazardous materials with Safety Data Sheets (SDS) for approval. The contractor must also provide a cleaning schedule 30 days in advance and submit detailed inspection reports with before-and-after pictures within 10 calendar days of service. Appendix A lists specific buildings, hood quantities, and service frequencies. Appendices B and C provide workload data and a sample cleaning and inspection report form, respectively. The file also includes detailed drawings and layouts for various buildings like Arnold Hall, Mitchell Hall, Golf Course, and Pho Wok, indicating mechanical systems, ductwork, and exhaust systems, along with specific installation and repair details for HVAC components and grease duct fire wrap systems.

This Request for Quotation (RFQ) FA700026Q0012, issued by the 10th Contracting Squadron, USAF Academy (USAFA), seeks competitive quotes from small businesses for inspecting, cleaning, and maintaining hood and duct systems at the U.S. Air Force Academy in Colorado Springs, Colorado. The contract will be a single-award, firm-fixed-price agreement with a base year and four option years, plus a possible six-month extension, running from April 1, 2026, to March 31, 2031. The NAICS code is 561790, with a $9 million size standard. Quotes are due by February 19, 2026, 12:00 PM MDT, and will be evaluated on price, technical documentation (demonstrated experience and certifications like IKECA), and past performance on an acceptable/unacceptable basis. The lowest-priced, technically acceptable quote with acceptable past performance will be awarded the contract. Funds are not yet available, and the Government reserves the right to cancel the solicitation.

This document outlines a Request for Quotation (RFQ) FA700026Q0012 by the U.S. Air Force Academy (USAFA) for hood and duct system inspection, cleaning, and maintenance services in Colorado Springs, Colorado. The competitive award is 100% set-aside for small businesses, with a NAICS code of 561790 and a $9 million size standard. The contract is a single-award firm fixed-price type, consisting of a base year, four option years, and a possible six-month extension, with an estimated performance period from April 1, 2026, to March 31, 2031. Quotes are due by March 4, 2026, and must be submitted electronically, not exceeding 20 pages. Evaluation will prioritize the lowest total evaluated price among technically acceptable and past performance-approved vendors, ensuring compliance with NFPA 96 standards and requiring IKECA or equivalent certification. Funds are not yet available, and the Government reserves the right to cancel the solicitation.

This government file outlines the requirements for contractors cleaning grease-laden vapor exhaust systems, focusing on federal, state, and local RFPs. Key deliverables include submitting a work schedule within 10 days of the Notice to Proceed, providing personnel certifications for cleaning grease-laden vapor exhaust systems before work begins, and furnishing a list of hazardous materials with Safety Data Sheets (SDS) upon contract award. Contractors must also submit a schedule for proposed cleanings via email at least 30 days prior to the work and provide a detailed inspection report within 10 calendar days after each service. The report must include before and after pictures, discrepancies, system impairments, and recommendations. Appendix A details the scope of work, listing various kitchen exhaust systems across multiple buildings, their quantities, and service frequencies, predominantly annual or quarterly. Appendices B and C provide workload data and a sample cleaning and inspection report, respectively. The document also includes architectural drawings and site plans for several buildings, such as Arnold Hall and Mitchell Hall, detailing mechanical, electrical, and plumbing layouts related to the exhaust systems, ensuring comprehensive compliance and safety during operations.

This government file is a wage determination for service contracts in El Paso and Teller Counties, Colorado, issued by the U.S. Department of Labor. It lists minimum hourly wage rates for various administrative, automotive, food service, health, technical, and other occupations. The document outlines fringe benefits including health and welfare (with different rates for EO 13706-covered contracts), vacation, and eleven paid holidays. It also details specific conditions for computer employees, night and Sunday pay for air traffic controllers and weather observers, and hazardous pay differentials (8% for high hazard, 4% for low hazard). Uniform allowance policies are provided, covering furnishing and maintenance costs. The file concludes with the conformance process for unlisted occupations, requiring contractors to propose classifications and rates for Department of Labor approval, ensuring fair compensation for all service employees.

This government file outlines a contract for Hoods and Duct Cleaning services, detailing a base year and four option years, along with a 6-month extension option. The contract spans from April 1, 2026, to March 31, 2031, with the extension potentially running until September 30, 2031. Each period of performance (PoP) is 12 months, except for the 6-month extension, which is auto-calculated as 50% of Option Year 4. The document includes line items for each year and the extension, specifying the quantity in months. It provides placeholders for unit price, total price for each period, and a total evaluated price for the entire contract. The structure suggests a request for proposal (RFP) or a similar solicitation where vendors would submit their pricing for these services over the defined periods.

Attachment 5, titled 'TECHNICAL INFORMATION,' is a standardized form for quoters to provide details about their company's experience and qualifications when responding to government RFPs. It requires information such as the quoter's company name, address, point of contact, and email. The form also asks for specific service details, including the contracting agency, whether the quoter acted as a prime or subcontractor, the place of performance, contract number, value, and period. A critical section requests a description of services rendered and asks if the quoter has previously inspected, cleaned, and maintained similar hood and duct systems as described in the Performance Work Statement (PWS). Finally, it requires contact information for a reference to verify the provided services. The form explicitly states that multiple technical forms will be accepted, indicating its purpose is to collect comprehensive technical experience from potential contractors.