Grease Laden Vapor Exhaust Systems Cleaning and Maintenance
ID: FA700026Q0012Type: Special Notice
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE AIR FORCEFA7000 10 CONS LGCUSAF ACADEMY, CO, 80840-2303, USA

NAICS

Other Services to Buildings and Dwellings (561790)

PSC

HOUSEKEEPING- OTHER (S299)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/workspace/contract/opp/8b83948fa6e041a099aae7580671f2db/view
Timeline
    Description

    The Department of Defense, specifically the Department of the Air Force, is seeking qualified contractors for the cleaning and maintenance of grease-laden vapor exhaust systems at the United States Air Force Academy (USAFA) in Colorado. This procurement involves a non-personal service contract that requires comprehensive hood and duct cleaning, maintenance, and inspection services, ensuring compliance with NFPA and other relevant regulations. The importance of these services lies in maintaining safety and operational efficiency within the Academy's facilities. Interested parties must register for a site visit scheduled for January 14, 2026, by emailing their company details to the primary contacts, Travis Martin and Aurora Santos, by January 6, 2026. The contract is set aside for small businesses under the SBA guidelines, and further details can be found in the attached Performance Work Statement.

    Files
    Title
    Posted
    Attch 1 - PWS_Appendices_HoodDucts_V.4.3_16Dec25.pdf
    This Performance Work Statement outlines a non-personal service contract for comprehensive hood and duct cleaning, maintenance, and inspection services for grease-laden vapor exhaust systems at the United States Air Force Academy (USAFA). The contractor must provide all necessary resources, including certified personnel, and adhere to NFPA, local, state, and federal regulations. Key tasks involve scheduled cleaning and maintenance of fans, hoods, and ducts, along with detailed inspections and reporting. The document emphasizes safety compliance, proper waste disposal, and coordination with USAFA personnel for scheduling and access. Quality assurance will be conducted through government surveillance and Contractor Performance Assessment Reporting System (CPARS) evaluations. The government will provide utilities but no other furnished property. Appendices include workload data, sample reports, and facility drawings.
    Special Notice_Grease Ducts_19Dec25.pdf
    The Department of the Air Force, Headquarters 10th Contracting Squadron, announced a site visit for the Request for Quote (RFQ) FA700026Q0012 concerning the USAFA Grease Laden Vapor Exhaust Systems Cleaning requirement. The site visit is scheduled for Wednesday, 14 January 2026, at the USAFA South Gate Pass and Registration (Building 8486). Interested parties must email their company name, attendee names, emails, and phone numbers to Mr. Travis Martin, Ms. Cierra Fitzgerald, and Ms. Aurora Santos by 6 January 2026, 12:00 P.M. MDT, with access restricted to two individuals per party. Government transportation will be provided, departing promptly at 9:00 A.M. MST. Attendees failing to register may be denied access. This memorandum is not a request for quote, but a Performance Work Statement is attached for reference. Questions should be directed to the listed PCO and Contract Specialists.
    Lifecycle
    Title
    Type
    Grease Laden Vapor Exhaust Systems Cleaning and Maintenance
    Currently viewing
    Special Notice
    Similar Opportunities
    Kitchen Ventilation Hoods Cleaning Services
    Dept Of Defense
    The Department of Defense, specifically the Department of the Army, is seeking qualified contractors to provide kitchen ventilation hood cleaning services at Fort Leonard Wood, Missouri. The objective is to ensure safe and operational kitchen hood ventilation systems across various facilities, with a contract period expected to last up to five years, including one base year and four option years. This procurement is crucial for maintaining compliance with safety and operational standards, as the contractor will be responsible for all personnel, labor, equipment, and materials necessary for the cleaning services, adhering to local, state, and federal regulations. Interested parties must submit a capabilities statement by 4 PM CST on December 29, 2025, to Zackery Zakhireh at zackery.m.zakhireh.civ@army.mil, as this opportunity is set aside for small businesses under the SBA guidelines.
    Grease Trap Cleaning Service
    Dept Of Defense
    The Department of Defense, specifically the Department of the Air Force, is seeking proposals from qualified small businesses for grease trap cleaning services at Beale Air Force Base (AFB) in California. The contract requires both scheduled quarterly and unscheduled cleaning services for six underground grease traps across five facilities, ensuring compliance with local, state, and federal regulations while preventing blockages and odors in the kitchen’s wastewater system. This non-personal service contract, valued at approximately $16.5 million, includes a base period from February 1, 2026, to January 31, 2027, with four optional one-year extensions, and proposals are due by January 9, 2026, at 10:00 AM PST. Interested parties should contact Teresa Romig at teresa.romig@us.af.mil or SSgt Jacob Duderstadt at jacob.duderstadt@us.af.mil for further information.
    J041--POPC Exhaust Hood and Ductwork Cleaning
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking qualified contractors to provide exhaust hood and ductwork cleaning services at the Ponce Outpatient Clinic (POPC) in Puerto Rico. The procurement involves monthly cleaning of kitchen exhaust hoods and quarterly cleaning of the associated ductwork, ensuring compliance with health and safety standards. This service is critical for maintaining a safe and hygienic environment in the clinic's kitchen facilities. Interested vendors must submit their capability statements, demonstrating required certifications, to Contracting Officer Wilfredo Perez via email by December 24, 2025, at 10:00 AM Atlantic Standard Time.
    Fleet Janitorial Services Maintenance
    Dept Of Defense
    The Department of Defense, specifically the Air Force Test Center, is seeking proposals for Fleet Janitorial Services Maintenance at Edwards Air Force Base in California. The contract requires the provision of comprehensive janitorial services for aircraft, including cleaning galley areas, managing waste, replenishing supplies, and servicing potable water systems, with a performance period extending from March 16, 2026, to March 31, 2031. This opportunity is critical for maintaining operational readiness and hygiene standards for aircraft assigned to the base. Interested small businesses must submit their proposals by January 26, 2026, and can direct inquiries to Richard Godoy at richard.godoy@us.af.mil or Cinthia Arias at cinthia.arias@us.af.mil, with an estimated total contract value of $22 million.
    50 CES Burn Tower Maintenance Re-acquisition
    Dept Of Defense
    The Department of Defense, through the 50th Contracting Squadron, is seeking qualified contractors for the maintenance and inspection of the Fire Department Burn House and firefighting training props at Schriever Space Force Base (SSFB) in Colorado. The contractor will be responsible for providing all necessary labor, materials, and equipment to ensure compliance with National Fire Protection Association standards and manufacturers’ specifications, including annual inspections and emergency repairs. This total small business set-aside contract is structured for a single annual maintenance visit with options for up to four additional years, with quotes due by January 9, 2026, and questions accepted until December 29, 2025. Interested parties should contact Danielle Hunziker at danielle.hunziker@spaceforce.mil or David Anderson at david.anderson.182@spaceforce.mil for further details.
    NMUSAF Custodial Contract
    Dept Of Defense
    The Department of Defense, through the Air Force Life Cycle Management Center, is seeking proposals for custodial services at the National Museum of the United States Air Force (NMUSAF) located at Wright-Patterson Air Force Base in Ohio. The contract, which is a total small business set-aside under NAICS code 561720, requires comprehensive cleaning services, including daily facility maintenance, restroom upkeep, snow and ice removal, and window cleaning, with a base period from April 1, 2026, to March 31, 2027, followed by four option years and a potential six-month extension. This procurement is critical for maintaining the cleanliness and professional appearance of the museum, which serves as a significant historical and educational resource. Proposals must be submitted electronically by 4:00 PM Eastern on January 23, 2026, to the designated contacts, Ladaia Lumpkin and Alyssa Williams, with the subject line "Synopsitation FA8601-26-R-0001."
    Dyess AFB, Custodial Services Synopisis
    Dept Of Defense
    The Department of Defense, through the Department of the Air Force, is seeking qualified contractors to provide custodial services at Dyess Air Force Base (AFB) in Texas. The contract will cover a range of cleaning tasks to maintain the cleanliness and professional appearance of assigned buildings, including restocking restroom supplies and adhering to Air Force Custodial Standards (AFCOLS). This follow-on contract, which will replace the current contract ending on October 31, 2026, includes a base year followed by four option years, with all work performed in compliance with applicable laws and regulations. Interested parties can contact Christi Murphy at christi.murphy.1@us.af.mil or 325-696-1085 for further details.
    Live Fire Service
    Dept Of Defense
    The Department of Defense, specifically the Department of the Air Force, is seeking small business contractors to provide live fire service inspections and maintenance for Structural Fire Training Facilities (SFTF) and Aircraft Fire Training Facilities (AFTF) at Joint Base San Antonio (JBSA). The procurement requires contractors to conduct annual and semi-annual inspections, ensure compliance with relevant safety standards, and perform general maintenance and repairs, including environmental compliance and safety measures. This opportunity is crucial for maintaining the operational readiness and safety of fire training facilities, which are essential for training personnel in emergency response. Interested small businesses must submit their responses by December 22, 2025, at 3:00 PM Central Time, and can direct inquiries to Laura Herring at laura.herring.2@us.af.mil or Brent Paul at brent.paul.1@us.af.mil.
    FY26 Carpet Cleaning BPA
    Dept Of Defense
    The Department of Defense, specifically the Department of the Air Force, is seeking qualified contractors to establish a Blanket Purchase Agreement (BPA) for carpet cleaning services at Hanscom Air Force Base (HAFB) in Massachusetts. The contractor will be responsible for providing all labor, materials, and equipment necessary to clean over one million square feet of administrative office space, utilizing methods such as hot water extraction, vacuuming with HEPA filtration, and spot cleaning, while adhering to environmental standards set by Green Seal, UL EcoLogo, or EPA Safer Choice. This procurement is a total small business set-aside, with offers due by January 5, 2026, at 1:00 PM ET, and will be evaluated based on the lowest evaluated price among technically acceptable quotes. Interested parties can contact Clarissa Baker at clarissa.baker@us.af.mil or Kristin Morrison at kristin.morrison.1@us.af.mil for further information.
    Aircraft Wash Services
    Dept Of Defense
    The Department of Defense, specifically the Department of the Air Force, is soliciting proposals for Aircraft Wash Services at MacDill Air Force Base in Tampa, Florida. The contract, designated as a Simplified Acquisition Proposal Request (SAPR) FA481426Q0002, is a total small business set-aside for a Firm Fixed Price (FFP), Indefinite Delivery Indefinite Quantity (IDIQ) contract, requiring the contractor to provide all personnel, equipment, and supplies necessary for the washing and maintenance of KC-135 aircraft. This service is critical for corrosion prevention and overall aircraft upkeep, with an estimated frequency of 1-6 washes weekly, and must comply with specific Department of Air Force guidelines. Proposals are due by January 15, 2026, with questions accepted until January 5, 2026; interested parties should contact Owen Harris at owen.harris.2@us.af.mil or Melissa Biggar at melissa.biggar@us.af.mil for further information.