Industrial Fan Maintenance and Repair Services

The 316th Contracting Squadron at Joint Base Andrews, MD, has issued a Request for Quotation (RFQ) under solicitation number FA286026Q0045 for industrial fan maintenance services. This acquisition is a 100% small business set-aside under NAICS code 811310. The government intends to award a single, firm-fixed-price purchase order for a 12-month base period and four 12-month option periods, starting September 25, 2026. The selected contractor must provide all labor, management, and specialized equipment to perform annual preventative maintenance and minor servicing for 24 Big Ass Fans High-Volume, Low-Speed (HVLS) ceiling fans located across four hangars. To qualify, servicing technicians must possess active, verifiable "Factory-Certified" or "Factory-Trained" credentials directly from the manufacturer or an authorized partner. Evaluations will be conducted using the Lowest Price Technically Acceptable (LPTA) source selection process. Quotes must be submitted in two separate volumes: Technical Capability (verifiable factory credentials, maximum one page) and Price (completed pricing table for the base and option years). For price evaluation, the government will calculate a Total Evaluated Price including all five years plus a six-month extension period. Quotes are due by Monday, September 21, 2026, at 12:00 p.m. EDT and must be submitted via email to the Contracting Officer, Archie Y. Warren. All quotes must remain valid for at least 90 calendar days.

This Performance Work Statement (PWS) outlines the requirements for annual preventative maintenance and inspection (PMI) services for 24 industrial fans located in Hangars 3, 4, 6, and 7 at Joint Base Andrews, Maryland. The four-year contract aims to ensure the operational efficiency of the hangars' ventilation systems, which are critical for mitigating high temperatures and hazardous fumes during aircraft maintenance for the 89th Airlift Wing. The contractor must provide all necessary personnel, equipment, tools, and materials to service, repair, and maintain the fan fleet, which consists of Powerfoil x3.0 and x4.0 models. Key tasks include cleaning airfoils, checking mounting hardware and safety cables, inspecting for physical damage or corrosion, verifying electrical connections, and clearing debris from variable frequency drives. Completed service and maintenance action reports must be submitted within five business days of each service cycle. Because the work occurs within occupied military facilities and near active flight lines, the contractor must strictly adhere to security, access control, and safety protocols. This includes submitting employee background information for base vetting at least two weeks in advance, obtaining escorts for airfield access, and acquiring burn permits for open-flame operations. Work must be coordinated with the Government Project Manager to minimize disruptions to ongoing military operations.

This federal solicitation document (Document Number FA286026Q0045) outlines the standard contract clauses, provisions, and representations required for a Department of Defense (DoD) commercial products and commercial services acquisition. Incorporating regulations from both the Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulation Supplement (DFARS), the document defines critical compliance frameworks for potential offerors. Key elements of the solicitation include: - **Incorporated Clauses:** Lists applicable requirements, such as whistleblower protections, small business set-asides, equal opportunity rules, and representations regarding business operations with the Maduro regime and the Xinjiang Uyghur Autonomous Region. - **Cybersecurity & Sourcing Restrictions:** Features strict prohibitions on acquiring covered defense telecommunications equipment or services, alongside requirements for safeguarding covered defense information and cyber incident reporting. - **Invoicing Protocols:** Establishes Wide Area WorkFlow (WAWF) as the mandatory electronic platform for submission of payment requests and receiving reports. - **Evaluation and Options:** Details the evaluation criteria for commercial products and services, including procedures for evaluating options and contract extensions. - **Representations & Certifications:** Outlines the mandatory annual representations and certifications that offerors must complete in the System for Award Management (SAM), defining small business program guidelines, ownership controls, and foreign procurement restrictions. Ultimately, this document serves to align prospective contractors with federal procurement standards, security regulations, and operational guidelines necessary to compete for the award.

This document is a federal Service Contract Act (SCA) Wage Determination (No. 2015-4281, Revision 39, dated August 22, 2026) issued by the U.S. Department of Labor. It establishes the minimum wage rates and fringe benefits required for various labor classifications on federally funded service contracts within the District of Columbia, select Maryland counties (Charles and Prince George's), and several northern Virginia counties and cities (including Arlington, Alexandria, and Fairfax). The determination lists hourly pay rates for numerous occupational groups, such as administrative support, automotive service, health, information technology, mechanics, and protective services. It also details mandatory fringe benefits, including: - **Health and Welfare:** $5.92 per hour (or $5.42 per hour for contracts subject to Executive Order 13706). - **Paid Vacation:** Two weeks after one year of service, progressing to four weeks after 15 years. - **Paid Holidays:** A minimum of 11 specified federal holidays per year. Additionally, the document outlines applicability guidelines for Executive Orders 13706 (Paid Sick Leave) and 13658 (Minimum Wage), rules for hazardous pay differentials (4% to 8%), and uniform allowance reimbursements ($3.35 per week). It also provides instructions for the Standard Form 1444 (SF-1444) conformance process, which contractors must use to establish reasonable wage rates for necessary job classifications not explicitly listed in this schedule.