Disposal Food Waste, Hohenfels, USAG Bavaria

This Performance Work Statement (PWS) outlines the requirements for a non-personal services contract to provide the collection, pickup, and disposal of edible food waste at USAG Bavaria – Hohenfels, Germany. The contractor is responsible for providing all management, supervision, personnel, equipment, and transportation necessary to execute these services in compliance with U.S. Federal, Host Nation (German), European Union, and military environmental and hygienic regulations. Key operational requirements include the delivery, placement, and maintenance of standardized 120-liter brown food waste containers, as well as providing a refrigeration unit for interim storage at Dining Facility #857. Bins must be cleaned, disinfected, and kept in fully functional, sanitary conditions. Food waste pickup must occur twice per week during standard operating hours, with rotational training support scaling up to 300 additional containers and 7-day-per-week collection across remote training sites as required. Contractor personnel must meet specific qualifications, including a TÜV-certified Waste Management Specialist as the Program Manager, advanced training certificates for heavy vehicle operations, and bi-lingual language proficiency (English and German). Strict compliance with security protocols—including background checks, iWATCH, Anti-Terrorism Level I, and OPSEC training—is mandatory. Financial reimbursement is based on the actual weight of the food waste collected, verified through mandatory scaling on the government-owned vehicle scale. The contractor must also implement Quality Control and Safety Plans and submit monthly and annual waste disposal reports.

This federal solicitation (W912PB26QA0760002) is a Request for Quotations (RFQ) issued by the Regional Contracting Office Bavaria on behalf of the U.S. Army. The requirement is for the collection, transport, and disposal of edible food waste at Hohenfels, USAG Bavaria, Germany. Rated as a firm-fixed-price commercial services contract, the procurement has a designated North American Industry Classification System (NAICS) code of 562219 and Product Service Code S205. The contract structure consists of a base year running from November 15, 2026, through November 14, 2027, followed by four subsequent one-year option periods extending the potential performance through November 14, 2031. Quoters must have active registrations in the System for Award Management (SAM) and must utilize the Wide Area Workflow (WAWF) portal for electronic invoicing. Key operational requirements clarified in the document include compliance with the German Sunday driving prohibition, requiring on-post staging of collection vehicles on Sundays with public road transport occurring on regular business days. Key personnel, specifically the Program and Alternate Program Managers, must possess proper waste management certifications in compliance with German environmental laws. Additionally, the contractor must supply a dedicated refrigeration unit at Dining Facility (DFAC) #857 to prevent waste decomposition and maintain sanitary standards. Contract performance must adhere to strict EU regulations regarding the transport and labeling of Category 3 animal by-products.

This document is Amendment 0002 to federal solicitation W912PB26QA076, issued by the Regional Contracting Office in Germany (Department of the Army) for waste management services. The amendment extends the proposal submission deadline to September 29, 2026, at 10:00 AM CET and provides official responses to ten vendor questions regarding technical specifications and regulatory compliance. Key clarifications provided by the government include: - **Personnel Qualifications:** Program Managers must hold a specific TUV certification as Waste Management Specialists under German law; commercial facility management certificates (EfbV) are insufficient without an accredited bridge course. - **Sunday Operations:** Weekend waste collection is restricted to on-post staging to comply with German Sunday driving bans on public roads. - **Staging and Logistics:** The Garrison will provide a secured hard stand for temporary weekend parking. However, contractors must independently provide all loading equipment and a required refrigerated storage unit at DFAC #857 to control decomposition and pests. - **Regulatory Compliance:** Contractors are authorized and required to label food waste containers with bilingual "Category 3 Material" safety markings in accordance with EU regulations. - **Work Scope:** Contractors must use Technical Exhibit 2 as the baseline for operational planning, as discrepancies in Exhibit 3 only reflect internal funding divisions. All other solicitation terms and conditions remain unchanged.

The Department of War's Regional Contracting Office – Bavaria has issued a site visit notice for Solicitation W912PB26QA076, which covers Food Waste Collection services at USAG Bavaria in Hohenfels. The site visit is scheduled for Friday, September 11, 2026, starting at 10:00 a.m., with attendees required to meet at Gate 5 by 9:30 a.m. for security processing. Interested companies are restricted to one representative and must submit the attendee's full legal name, date of birth, and passport number to Contract Specialist Evelyn Butter by September 10, 2026, at 9:00 a.m. Any technical or contractual questions arising from the visit must be submitted in writing via email by close of business on September 14, 2026, and formal answers will be distributed to all vendors through a solicitation amendment.

This document outlines the Contract Line Item Number (CLIN) and Exhibit Line Item Number (ELIN) pricing structure for the collection, pickup, and disposal of edible food waste at USAG Bavaria - Hohenfels. The requirement spans a five-year period, consisting of a base year and four subsequent option periods, running from November 15, 2026, through November 14, 2031. Each performance period contains identical recurring services and estimated quantities, which include: - Rental, pickup, and cleaning of 60 120-liter plastic containers (12 months). - Disposal of collected food waste, estimated at 250 tons per year, with reimbursement based on actual weight tickets. - Up to 25 additional out-of-cycle pickups during high-usage periods. - Rental of up to 300 additional 120-liter plastic containers for rotational units (estimated at 40,000 container-days). - Disposal of food waste for rotational units, estimated at 1,000 tons per year. - Rental of one 28.4 cubic meter refrigerator unit for interim storage of 35 to 40 filled food waste containers at Dining Facility #857 (12 months). All pricing in this schedule is to be proposed in Euros (€), establishing a structured unit-rate framework for the duration of the contract.

This document is Amendment 0001 to federal solicitation W912PB26QA076, issued by the KO Directorate of Contracting (Unit 28130, APO, AE 09114) under the United States Department of the Army. The primary purpose of this amendment is to extend the response due date for offers. Specifically, the deadline for submitting sealed copies has been changed from August 31, 2026, to September 21, 2026, at 10:00 AM local time. The amendment was issued on September 1, 2026, by Contracting Officer Gus W. Wessels, with Evelyn Butter listed as the primary point of contact. All other terms and conditions of the original solicitation remain unchanged and in full force.

This federal solicitation (W912PB26QA0760001) is a Request for Quotations (RFQ) issued by the Regional Contracting Office Bavaria for the collection, pick-up, and disposal of edible food waste at Hohenfels, USAG Bavaria. This requirement is categorized under NAICS code 562219 (Other Nonhazardous Waste Treatment and Disposal) and Product Service Code S205. The procurement is structured as a Firm-Fixed-Price requirements contract. It features a one-year base period running from November 15, 2026, through November 14, 2027, followed by four subsequent one-year option periods, establishing a maximum contract duration of 60 months. Specific line items (ELINs ending in 002, 003, and 005) are priced on a Firm-Fixed-Unit-Price (FFUP) basis, meaning the contractor is compensated only for actual services rendered and must notify the contracting officer when performance reaches 80% of estimated order quantities. To participate, contractors must maintain active registrations in the System for Award Management (SAM). Invoicing and payment administration will be managed electronically through Wide Area Workflow (WAWF) and myInvoice, which includes transition to fully electronic Value Added Tax (VAT) forms. Due to the performance location on a U.S. military installation in Germany, the contract mandates strict adherence to Army Europe installation clearance regulations (AE Regulation 190-16), Defense Base Act workers' compensation insurance, and specific bilateral tax relief provisions.