Repair by Replacement of Existing Fuel Dispensing System at the Seafront Compound Gas Station

The U.S. Embassy in Manila, Philippines has issued Request for Quotation (RFQ) 19RP3826Q0080 for the "Repair by Replacement of Existing Fuel Dispensing System at the Seafront Compound Gas Station." This firm-fixed-price, VAT-exempt solicitation seeks a qualified contractor to replace existing fuel dispensing equipment with specified GASBOY AtlasX dispensing units and integrate a SmartFill Gen3 system with the embassy's current Automatic Tank Gauge (ATG) system. Key requirements of the solicitation include the removal and proper disposal of existing equipment in compliance with environmental regulations and NFPA 30A standards, full installation, electrical works adhering to NEC Articles 501 and 514, system testing, and personnel training. Offerors must submit a completed SF-18, technical specifications, manufacturer authorization, past performance records, a draft Safety Plan compliant with U.S. OSHA, and an environmental disposal methodology. A mandatory pre-proposal conference and site visit will be held at the Seafront Compound on July 9, 2026, at 9:00 A.M. Philippine Local Time, with access requests due by July 7, 2026. Proposals must be submitted electronically in English to ManilaPurchasing@state.gov. The final deadline for quotations is July 20, 2026, by 2:00 P.M. Philippine Local Time. Registration in the System for Award Management (SAM) is highly encouraged, though alternative verification options are available for unregistered foreign firms.

This federal Request for Quotation (RFQ No. 19RP3826Q0080), issued by the U.S. Embassy in Manila, Philippines, seeks proposals for the "Repair by Replacement of Existing Fuel Dispensing System" at the Seafront Compound Gas Station. The firm-fixed-price, VAT-exempt contract requires the contractor to supply and install two GASBOY AtlasX fuel dispensing units, a SmartFill Gen3 fuel management system compatible with the embassy's existing automatic tank gauge (ATG) system, and associated communication and antenna modules. The scope of work encompasses the removal and environmentally compliant disposal of the existing system, complete installation and electrical integration (conforming to NEC and NFPA standards), system testing, commissioning, and personnel training. Offerors must provide pricing, verify manufacturer authorization, and agree to a one-year warranty with a 7-day replacement window for defective items. Technical brochures and a signed Statement of Work acknowledgment must also be submitted to be considered responsive.

This federal solicitation amendment (No. 001) for Request for Quotation (RFQ) 19RP3826Q0080 details the "Repair by Replacement of Existing Fuel Dispensing System" at the U.S. Embassy Manila Seafront Compound Gas Station in Pasay City, Philippines. The purpose of this amendment is to formally incorporate Attachment 1 (Statement of Work) and Attachment 2 (Photo Reference) into the solicitation, while updating the proposal submission instructions to cross-reference these sections. Under the scope of work, the contractor must provide all labor, materials, and supervision to remove the existing fuel dispensing equipment and install two new GASBOY AtlasX fuel dispensing units (one for gasoline, one for diesel) and a SmartFill Gen3 system. Key project requirements include integrating the new SmartFill system with the site’s existing Automatic Tank Gauge (ATG) and 3/4HP Submersible Turbine Pumps, performing fuel line purging and vapor control per NFPA 30A, and ensuring electrical compliance with NEC Class I, Division 1 and 2 hazardous location standards. To be considered responsive, offerors must submit a complete proposal package by the specified deadline. This package must include a signed SF-18, completed technical specification Excel sheets, completed FAR/DOSAR clauses, proof of manufacturer authorization to service the equipment in the Philippines, a draft safety plan conforming to U.S. OSHA standards, an environmental disposal methodology, and past performance history. The contract features a one-year warranty on all equipment and workmanship.