V301--SPS/SCS Renovation Project | Relocation Service Support

The Department of Veterans Affairs (VA) Network Contracting Office (NCO 21) has issued a Sources Sought Announcement for relocation support services for the SPS/SCS Renovation Project 640-23-108 at the VA Palo Alto Health Care System. This is not a solicitation, but a request for information from contractors providing relocation services under NAICS Code 484210 (Used Household and Office Goods Moving). Interested contractors must submit a capability statement, socioeconomic status, legal name, Unique Entity ID, point of contact, relevant experience, and information regarding subcontracting percentages by May 29, 2026, 10:00 AM PST, to Gary.Christensen@va.gov. Additionally, an attached Excel worksheet for relocation informational pricing needs to be completed. Failure to provide all requested information will result in non-responsiveness. This information will assist the Government in determining its procurement strategy and business type decisions.

This government file outlines a requirement for a detailed move plan and its execution, likely part of an RFP for relocation services within a healthcare setting. The plan must be sequential, communicable, and executable, specifically for moving Furniture, Fixtures, and Equipment (FF&E) into modular buildings (swing space) based on VA-provided plans and coordination with VA's Sterile Processing and Supply Chain Services Chiefs. Following the move, the existing Sterile Processing and Supply Chain department in the hospital basement must be deactivated, including the removal of all VA property. The timeline for these activities spans from July 2026 to November 2026, with distinct phases for different items.

The document outlines the relocation and installation of equipment within a medical facility, likely in preparation for or during a renovation project. Key tasks include excising casework and upper cabinets, relocating desktop electronic equipment to STERIS trailers, and installing CENSITRAC computers at Modular #2. Various medical and transfer equipment such as transfer carts, washer/disinfectors, Innowave Sonic Irrigators, reprocessing sinks, and steam sterilizers are also detailed. The plan indicates the use of STERIS trailer COWs (Computers on Wheels) and wall-mounted units. Additionally, a white board is to be relocated, and a mirror is mentioned. This plan is crucial for managing the logistics of equipment during facility changes, ensuring operational continuity and proper placement of essential medical technology.

The Veterans Health Administration (VHA) at Palo Alto, California, requires deactivation and activation services for its Supply Chain Service (SCS) and Sterile Processing Services (SPS) Functional Realignment Project. This involves relocating operations (equipment, furniture, sterile supplies) from existing departments to new temporary modular buildings and existing rooms, as well as disassembling and disposing of old equipment and removing wall-mounted fixtures. The project, set to begin in February 2026, necessitates pre-move planning, multiple site visits due to the complexity of the Sterile Processing unit, and a detailed, executable move plan ready for immediate implementation upon completion of the modular buildings in October 2026. The contractor must provide comprehensive support services, including project management, FF&E moves, installation, and disposal, ensuring minimal disruption to services and adherence to safety and environmental regulations. The performance period is from July 1, 2026, to December 31, 2026, with tasks occurring during and outside normal business hours.

The Department of Veterans Affairs (VA) Network Contracting Office 21 has issued a Sources Sought Notice for relocation support services for the VA Palo Alto Health Care System Renovation Project. This is solely an announcement to gather information; no solicitation is currently available. The VA is seeking contractors capable of providing services under NAICS Code 484210 (Used Household and Office Goods Moving), with a small business size standard of $34.0 Million. Interested contractors must submit a capability statement by May 29, 2026, 10:00 A.M. PST, to Gary.Christensen@va.gov. Responses should include socioeconomic status, legal name, Unique Entity ID (SAM), primary contact information, evidence of capability, relevant experience, similar projects, and details on subcontracting plans. A GSA Contract Number, if applicable, and a completed relocation informational pricing estimate are also required. All correspondence should reference RFQ number 36C26126Q0719. Failure to provide all requested information will result in the submission being considered non-responsive. This information will assist the Government in determining its procurement strategy and business type decisions.