C1DA--A/E Services Replace Patient Lifts B331, B348, & B360 Project Number: 640A0-27-103

This Statement of Work (SOW) outlines the requirements for an Architect and Engineering (AE) firm to provide comprehensive design and construction documents to replace and upgrade patient lifts at the VA Palo Alto Health Care System, Menlo Park Division. The project covers Buildings 331, 348, and 360, with an estimated construction budget not to exceed $16,400,000. The scope of work requires the selected AE firm to design the installation of 141 new ceiling-mounted patient lifts (with a 600-pound capacity and continuous charging systems), design 24 track extensions to provide bathroom coverage, and replace 30 outdated motors. The project aims to bring the facilities into compliance with the latest Safe Patient Handling and Mobility (SPHM) guidelines to prevent patient falls and reduce healthcare worker injuries. The AE firm’s multi-disciplinary team must conduct field investigations, structural calculations, and coordinate mechanical, electrical, architectural, and fire protection systems. Due to active patient residency, the design must incorporate detailed construction phasing and Interim Life Safety Measures (ILSM) to minimize disruptions. The design services must be completed within 266 calendar days from the Notice to Proceed, spanning six progressive submission phases from Pre-Schematic Development (15%) through Final Bid Documents. Additionally, the AE firm will provide bidding assistance and construction administration services, including bi-monthly site visits, RFI and submittal reviews, and the generation of final as-built record documents.

This Presolicitation Notice (Solicitation Number 36C26126Q1139) is a Call for Standard Form (SF) 330s from Service-Disabled Veteran-Owned Small Businesses (SDVOSBC) to provide Architect/Engineering (A/E) design services for the Palo Alto VA Medical Center in California. The project (640A0-27-103) involves replacing and installing 141 ceiling-mounted patient lifts, extending 24 existing lifts, and upgrading 30 motors across Community Living Center Buildings 331, 348, and 360. The selected A/E firm must complete the design within a 266-day period, supporting a construction budget not to exceed $16.4 million. Requirements include full site surveys, structural and California-specific seismic analysis (requiring a CA-licensed Structural Engineer of Record), MEP, fire protection, Revit BIM, and phased construction planning for occupied healthcare spaces. The contract also includes five years of construction period services. Firms will be evaluated on healthcare and patient lift design experience, technical competence in active hospital environments, past performance, and geographic proximity to Palo Alto. Submissions are limited to 80 pages and must be emailed to Contract Specialist Alex Arter by 12:00 PM PDT on September 28, 2026.