Total Small Business Set Aside for Library Archive Digitization Services and 4 Option Years - CMMC Level 2 Self Assessment Required.

This Statement of Work (SOW) outlines a requirement by the Naval Surface Warfare Center, Panama City Division (NSWC PCD) for library archive digitization services and a secure digital library system for the Navy Experimental Diving Unit (NEDU). The objective is to establish a secure, scalable, and turnkey cloud-hosted Library Service Platform or Content Service Platform (LSP/CSP) authorized at the DoD Impact Level 4 (IL-4) security level. The selected contractor must digitize a wide range of legacy physical and audio/visual media, including film reels, VHS/digital video cassettes, audio reels/cassettes, data cartridges, floppy disks, photographs, negatives, 35mm slides, and newspaper clippings. All digitization must comply with NARA and FADGI standards. Key technical requirements include metadata mapping to MARC21/RDA, robust search modalities (such as geospatial tagging and fuzzy text search), and strict role-based access controls. Optional capabilities include containerized Local Large Language Models (LLM) with Retrieval-Augmented Generation (RAG) and automated declassification workflows. Digitization must be performed at a secure, climate-controlled facility cleared to process Controlled Unclassified Information (CUI). The contractor must complete the core digitization services within 18 weeks of the contract award during the base period, with optional platform hosting and maintenance support extending across four subsequent option years. Upon completion, the contractor must upload the digitized files to the IL-4 repository, deliver physical copies on external SSDs, and destroy specified original assets while returning designated historical materials.

This Statement of Work (SOW) outlines the requirements for the Naval Surface Warfare Center, Panama City Division (NSWC PCD) to procure library archive digitization services and a secure digital library system for the Navy Experimental Diving Unit (NEDU). The contractor must deliver a turnkey, cloud-hosted Library Service Platform (LSP) operating in a DoD Impact Level 4 (IL-4) authorized environment, featuring an Online Public Access Catalog (OPAC) and advanced search engine capabilities. Key technical requirements include compliance with MARC21/RDA cataloging standards, integration-ready architecture for local AI (LLM/RAG) and automated declassification/redaction tools, and a secure physical digitization facility cleared to handle Controlled Unclassified Information (CUI). The digitization scope covers processing legacy media assets into high-quality, metadata-tagged digital formats. Specific deliverables include: * 6 Film Reels (to be returned) * 163 Video Tapes (VHS/Digital) * 163 Audio Reels/Cassettes * 421 Data Cartridges/Floppy Disks * ~9,800 Photographs/Negatives (8x10 prints to be returned) * ~9,800 35mm Slides * ~13,650 Newspaper/Paper Items All digitized files must be uploaded to the cloud-hosted LSP, and any physical media not slated for return must be destroyed. Digitization services must be completed within 18 weeks of the contract award, followed by four optional transition years. Strict adherence to FADGI standards, NARA guidelines, CUI protection, and Operations Security (OPSEC) is required throughout the performance period.

This federal contract document outlines standard administrative, delivery, and compliance requirements for a NAVSEA (Naval Sea Systems Command) procurement. Key provisions span multiple contract sections, establishing guidelines for delivery performance, electronic payment invoicing via Wide Area Workflow (WAWF), and mandatory Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulation Supplement (DFARS) clauses. The solicitation incorporates extensive clauses governing cybersecurity compliance (such as NIST SP 800-171 and CMMC requirements), telecommunications prohibitions, and small business set-asides. Notably, NAVSEA outlines specific conditions regarding its use of third-party support contractors to manage official contract files, requiring strict non-disclosure protections and granting offerors third-party beneficiary rights. Operational guidelines designate NSWC-PCD and NEDU delivery hours as Monday through Friday from 0900 to 1430 local time, strictly prohibiting weekend and holiday deliveries. For invoicing, contractors must segregate costs at the lowest Contract Line Item Number (CLIN) level and provide immediate email notifications to the Contracting Officer and Contracting Officer's Representative (COR) upon submitting payment requests. Government points of contact are established, designating Contract Specialist Terra Roberts as a primary contact and confirming that the Procuring Contracting Officer (PCO) retains all contract administration functions. Evaluation factors for this award will be determined under FAR Part 13, utilizing a Best Value tradeoff process considering price, delivery, quality, and Supplier Performance Risk System (SPRS) ratings.