Silicon Photomultiplier

This document outlines the Terms & Conditions for Purchase Orders of Commercial Items & Services under the Simplified Acquisition Threshold for UT-Battelle, LLC, acting under a contract with the U.S. Department of Energy. It defines key terms like Government, Company, and Seller, and establishes that disputes will be resolved under Federal law, or Tennessee state law if no Federal law applies. The agreement details an order of precedence for inconsistencies, communication protocols, and strict warranty and inspection requirements for goods and services. Key provisions include requirements for U.S. citizen delivery drivers, NRTL listing for electrical equipment, and compliance with all applicable federal, state, and local laws. It also covers termination clauses for convenience or default, excusable delays, restrictions on public information release, access to DOE facilities, and procedures for changes to the order. The document incorporates various FAR and DEAR provisions by reference, especially those applicable to services performed on DOE sites or involving special items and services, and addresses foreign corrupt practices and export control. Furthermore, it outlines employee concerns programs, detailed requirements for the protection of Personally Identifiable Information (PII), including security measures, incident reporting, and indemnification, and mandates specific insurance coverages.

The document, titled "Prime Supplemental Flowdown Document," outlines additional terms and conditions for subcontracts and purchase orders under Prime Contract No. DE-AC05-00OR22725 with UT-Battelle, LLC, for the management and operation of Oak Ridge National Laboratory. It incorporates various FAR and DOE clauses by reference, detailing their applicability based on agreement thresholds, types of procurement (e.g., commercial, cost-reimbursement, construction, IT, R&D, classified), and specific work conditions (e.g., onsite work, foreign travel, nuclear materials). Key areas covered include business ethics, anti-kickback procedures, small business utilization, equal opportunity, environmental protection, data rights, and security. The document clarifies that in case of conflict, its clause versions take precedence, and inapplicable clauses are self-deleting. It emphasizes compliance with mandatory US Government regulatory and customer obligations, flowing down these requirements to subcontractors as necessary. It also lists numerous DOE Orders and Manuals that dictate required compliance for various operational and administrative functions.

Attachment C- RFP445316 outlines a request for a quote for Silicon Photomultiplier (SiPM) CSeries Sensors, specifically 8mm x 8mm 35m18980 Microcells 420nm Modules. The document details the quantity of eight units required, with a specified part number 98AC7441 and manufacturer ONSEMI, or an approved domestic equivalent. This attachment, likely part of a larger Request for Proposal (RFP), focuses on the procurement of specific high-tech sensor components. Key information includes vendor name, quote number, date, item description, part number, manufacturer, quantity, unit price, total price, lead time, and country of origin, all essential elements for a government procurement process.

The Representations and Certifications – Abbreviated form (BSD-CS-2260, October 1, 2025) is a mandatory document for offerors seeking to provide goods or services to Oak Ridge National Laboratory, paid with government funds. It requires offerors to register with SAM.gov and maintain annual registration. The form covers various certifications including organization type, small business status (e.g., veteran-owned, service-disabled veteran-owned, 8(a) disadvantaged, women-owned, HUBZone), and compliance with regulations like Export Control, Buy American Act, and Child Labor laws. Additionally, it addresses prohibitions on certain telecommunications equipment (FAR 52.204-25), conflict of interest disclosures, and certifications regarding payments to influence federal transactions (lobbying). Misrepresentation of status can lead to fines, imprisonment, and debarment.

Oak Ridge National Laboratory (ORNL) has issued Request for Proposal (RFP) PR445316, inviting firm fixed-price proposals for a Silicon Photomultiplier (SiPM CSeries Sensor 8mm x 8mm 35m18980 Microcells 420nm Module160) or a domestic equivalent. The solicitation, number 445316, falls under NAICS code 334413 (Semiconductor and Related Device Manufacturing) and is not a small business set-aside. Proposals are due by February 13, 2026, at 4:00 PM EST, with an offer validity period of 120 days. Award will be based on the lowest-priced, technically acceptable proposal. Required submission documents include a firm fixed-price quote with a delivery schedule, completed and signed Abbreviated Representations and Certifications (BSD-CS-2260, dated 10/01/2025), and any exceptions to the terms and conditions. Key attachments include ORNL Terms and Conditions, Prime Contract Flowdowns, a Bill of Materials, and Representations and Certifications. Questions are due by February 11, 2026, at 4:00 PM EST and should be submitted to the Procurement Officer, Brittanie Mack-Brewster (mackbrewstbc@ornl.gov).