Print Shop Printer and Maintenance

The National Renewable Energy Laboratory (NREL), managed by The Alliance for Sustainable Energy, has issued Sources Sought Notice No. SS-2025025965 for “Print Shop Printer and Maintenance.” The objective is to identify qualified companies capable of providing a printer matching specific requirements (Attachment 1) and long-term maintenance, with the selected entity serving as the leaseholder. The scope includes printer installation, setup, training, and regular/as-needed maintenance at NREL’s South Table Mountain Campus in Golden, CO. The Alliance plans to competitively solicit responses, potentially involving a multi-step process (Sourcing, Qualifying, Proposal & Selection). Small business set-aside will be considered based on responses, with NAICS code 532420 applicable. The anticipated contract period is a 12-month base with four one-year options, totaling 60 months if all options are exercised. Lead/delivery time is anticipated for April 1, 2026. Interested companies must submit capability statements, including company information, point of contact, expertise with similar projects, ROM estimates for lease and maintenance, and estimated lead times for delivery and maintenance by August 15, 2025, 5:00 p.m. (MST) to ASP.Responses@NREL.gov. Submissions are limited to 2-5 pages. This is a market research effort, and submission does not guarantee inclusion in a future RFP; SAM registration is required for any potential award.

The document outlines requirements for a color printer/press system within a government context, likely for an RFP. Key required features include a GBC hole punch (spiral and 3-hole), a comprehensive booklet processor/finisher with various functions (trimmer, binder, booklet making, cutting, slitting, folding), and an independent stapler. The system must support diverse paper types such as coated/uncoated papers, labels, cardstock, and tabs, as well as mixed-stock jobs and duplex printing. Imposition software (Fiery) is also mandatory. Optional features include specific paper drawer configurations, a document feeder/scanner, and a 2-tray paper inserter. A critical requirement is guaranteed maintenance with a service technician available onsite within 24 hours, capable of obtaining a permanent badge. This indicates a need for a robust, versatile, and reliably supported printing solution for government operations.