Pisgah Ranger District Recreational Sites Janitorial Services

The USDA Forest Service has issued Solicitation Number 12444126Q0018 as a Request for Quotation (RFQ) for Janitorial Services at the Pisgah Ranger District Recreation Areas. This acquisition is a Total Small Business Set-Aside under NAICS code 561720 with a size standard of $22 million. The contract will be a firm-fixed price agreement for a base period of one year and four one-year option periods, not exceeding five years in total (August 1, 2026, to July 31, 2031). Offerors are not required to cover all Pisgah RD Zones to be eligible for award, and the Government reserves the right to make multiple awards. Technical approach, price, and past performance will be evaluated, with award going to the highest technically rated offeror whose price is fair and reasonable and whose past performance is acceptable or neutral. Proposals, including a signed SF 1449, technical approach, schedule of items, past performance questionnaire, and subcontractor consent form (if applicable), are due by April 7, 2026, at 12:00 PM ET via email to ioulia.boxley@usda.gov. Questions must be submitted by March 24, 2026, at 12:00 PM ET. The solicitation also incorporates various FAR and AGAR clauses, including anti-discrimination and DEI compliance certifications.

This government file details the janitorial service requirements for the Pisgah Recreation Area, split into North and South sections, covering a base year (August 1, 2026 - July 31, 2027) and four option years (through July 31, 2031). Services include routine janitorial cleaning (3x or 7x per week depending on the site and season), annual or semi-annual pressure washing, and weekly tile grout scrubbing at specific sites. The North section covers Black Balsam, Rice Pinnacle, and Ledford Branch, with some seasonal variations in service. The South section includes Sycamore Flats Picnic Area and Coontree Picnic Area, with some areas closed for services during the winter months. The document outlines quantities for each service and site, indicating a need for a contractor to provide comprehensive cleaning and maintenance for these recreational areas over a multi-year period.

The Pisgah Ranger District is seeking janitorial services for recreation facilities within the Pisgah National Forest, specifically at the Black Balsam, Rice Pinnacle, and Ledford Branch trailheads, and separately for Sycamore Flats and Coontree Picnic Areas. The contractor will provide all labor, supplies, materials, and supervision for restroom cleaning and off-site trash removal. Services are generally required three times per week, year-round, with some seasonal adjustments for Black Balsam due to road closures and for picnic area restrooms. Key responsibilities include routine cleaning, garbage collection, graffiti removal, dusting, odor control, and replenishing supplies. Contractors must use bio-based, bio-preferred, and recycled products, and provide Material Safety Data Sheets. The Forest Service will provide keys and, for the picnic areas, dumpsters, utilities, and storage. The contractor is responsible for personnel conduct, safety, and adherence to inspection methods, including prompt response to emergency cleaning requests for picnic areas.

The document "Pisgah RD North" is a concise government file that repeatedly mentions

The U.S. Department of Labor's Wage and Hour Division has issued two wage determinations, 2015-4369 (Revision No. 29) and 2015-4417 (Revision No. 30), for service contracts in various North Carolina counties. These documents specify minimum wage rates for numerous occupations across diverse fields, including administrative, automotive, health, and IT services, with rates varying by county. Both determinations outline fringe benefits such as health and welfare, vacation, and holidays, and detail requirements for paid sick leave and minimum wage rates under Executive Orders 13706 and 13658, respectively. Special provisions for computer employees and air traffic controllers/weather observers, including night and Sunday pay, are also included. Additionally, the files address hazardous pay differentials, uniform allowances, and the conformance process for unlisted occupations, ensuring fair compensation and compliance with the Service Contract Act.

The Past Performance Reference Information Worksheet is a crucial document for government RFPs, federal grants, and state/local RFPs, designed to collect comprehensive data on a contractor's past performance. It requires detailed information across twelve key areas: customer identification, address, contract number, contract and work dates, initial and final contract amounts, technical and contracting points of contact, work location, a description of the contract work including any performance issues or litigation, and the current status of the contract. The accompanying instructions provide clear guidance for completing each item, emphasizing accuracy and completeness. The purpose is to enable evaluating entities to assess the nature and scope of previous work, identify any problems or conflicts, and determine the contractor's capability to perform the contemplated work, ensuring transparency and accountability in government procurement processes.

The Subcontractor Information and Consent Form (Attachment 6) for Request for Quote 12444126Q0011 is a crucial document for subcontractors and teaming partners involved in the Blanket Purchase Agreement for Janitorial Services in National Forests of North Carolina. Its primary purpose is to secure consent from these entities to allow the Government to release their past and present performance information to the prime contractor during the source selection process. This consent is necessary because prime contractors are considered private parties, and government disclosure of such information requires explicit permission. The form also requires major subcontractors and teaming partners to provide three references, excluding the proposing prime contractor, along with contract details, their role, work performed, and contact information for each reference. This ensures that the Government can thoroughly assess past performance relevancy to achieve the best value in source selections.