HUD 2026 Innovative Housing Showcase Event Planning, Logistics, and Graphics/Marketing

The U.S. Department of Housing and Urban Development (HUD) is seeking an Indefinite Delivery/Indefinite Quantity (IDIQ) contract for event planning and logistics support for its Innovative Housing Showcase (IHS) on the National Mall. The contract, expected to last one year, will be awarded to a single offeror. Key services include project management, pre-event planning (site selection, agenda development, marketing), event logistics (setup, AV support, site maintenance, security), and post-event support (teardown, after-action report). Offerors must submit information requested in clause 52.212-2, an event pricing worksheet, and evidence of ability to perform on the National Mall. Proposals are due by May 4, 2026, and questions by April 24, 2026. The contract emphasizes performance-based outcomes, with quality assurance overseen by HUD to ensure compliance and satisfactory service levels, including deductions for non-compliance with performance standards.

The document outlines a detailed cost proposal for the 2026 Innovative Housing Showcase, likely a federal government event. It itemizes estimated costs across three main categories: Personnel (Direct Labor), Overhead, and Other Costs. Personnel costs are broken down by planning and conduct phases, specifying roles, hours, and rates. Other Costs include comprehensive breakdowns for Travel (local and per diem), Equipment, Supplies, and Direct Materials (e.g., portable toilets, security, generators, staging, media support), Consultants, Subcontracts, and Other Direct Costs. The proposal includes estimated staff numbers and hours as examples, allowing offerors to revise them to accurately reflect their proposals. It also details various loads such as G&A and fees applied to each cost category, ensuring all quoted costs are captured in the total estimated costs field. This structure is typical for government RFPs and grants, requiring transparent and granular financial planning.

The Department of Housing and Urban Development (HUD) is using Attachment 2 - Past Performance Survey (Solicitation Number: 86614326Q00002 IHS26) to evaluate offerors' proposals for an acquisition. This survey requires contractors or key personnel to provide project identification details, including contract number and period of performance. A designated reference will then complete the survey by providing their contact information and rating the contractor's performance across five criteria: Quality of Service, Schedule, Cost Control, Business Relations, and Management of Key Personnel. Each criterion includes adjectival ratings (Exceptional, Very Good, Satisfactory, Marginal, Unsatisfactory) with detailed definitions. For any rating other than Satisfactory, or if Cost Control is marked N/A, additional comments are required to substantiate the rating. This document serves as a critical tool for HUD to assess past performance and inform their procurement decisions.

The document,

This document addresses numerous vendor questions regarding an RFP for the Innovative Housing Showcase (IHS), focusing on event planning, cost proposals, staffing, and logistical support. Key areas clarified include the scope of work for optional off-site programs, contractor responsibilities for marketing and exhibitor recruitment, and the evaluation criteria for cost proposals. HUD emphasizes that while some requirements are flexible for vendor assumptions, proposals will be assessed for realism, completeness, and understanding of project needs. Specifics on AV support, security, medical staffing, and equipment specifications are detailed, with HUD often providing baseline assumptions or requiring vendors to propose estimates based on historical event scales. The document also confirms the 2026 IHS will be a three-day event on the National Mall with an anticipated attendance of approximately 1,000 visitors per day, and highlights the importance of prime contractor experience and clear subcontractor roles.