Caterpillar Generators Preventive Maintenance Service for US Embassy Harare, Zimbabwe

The U.S. Embassy in Harare, Zimbabwe, issued Request for Proposals (RFP) number 19Z11526Q0010 for Caterpillar Generators Preventive Maintenance services. The contract, a fixed-price type with indefinite delivery/indefinite quantity for unscheduled work, covers a base year and four option years. Services include quarterly, semi-annual, and annual planned maintenance, emergency assistance, and unscheduled repairs for five Caterpillar generators (four C18 and one C13 models). Offerors must submit proposals electronically by June 2, 2026, 1700hrs Harare time, in specific formats (MS-Word, MS-Excel, or Adobe Acrobat PDF) not exceeding 30MB per file. A pre-proposal conference is scheduled for May 26, 2026, at 10:00 AM (Harare Time) at the U.S. Embassy New Compound, with registration required by May 21, 2026. Proposals must include SF-33, Section B pricing, Section K representations and certifications, additional information from Sections L and M, and proof of SAM registration. The government intends to award a contract to the responsible company offering the lowest acceptable price. Key requirements include providing trained technicians, using manufacturer-approved parts and fluids, proper disposal of hazardous substances, conducting laboratory analyses for oil and coolant, and load bank testing of generators. The Contractor must also provide various deliverables, including personnel biographic data, insurance certificates, disposal certifications, maintenance checklists, laboratory reports, service reports, and invoices. The COR will oversee performance, with a standard of no more than one customer complaint per month.

The document is an Access Clearance Form and Pre-Quotation Conference/Site Visit Registration Form for a federal government Request for Quotation (RFQ) titled "Caterpillar Generators Preventive Maintenance services" (RFQ # 19Z11526Q0010). It outlines details for a mandatory site visit on May 26, 2026, at 10:00 AM, located at No. 2 Lorraine Drive, Bluffhill, Harare, Zimbabwe. Companies interested in attending must register by submitting the form via email to HarareGSOProcurement@state.gov before 17:00 hrs on Thursday, May 21, 2026. The form requires company name, address, and contact information, along with the name, title, and passport/ID number of up to two representatives per company who will attend the site visit.