AAS One Year Building Maintenance

The U.S. Embassy in Moscow, Russia, has issued Request for Quotations (RFQ) number 19RS5026Q0002 for one year of essential property preservation and building maintenance services at the vacant Anglo-American School (AAS) facility located on Beregovaya Street in Moscow. The contract is a firm-fixed-price award payable in Russian Rubles, with an expected performance period commencing no later than August 1, 2026. The selected contractor must provide all necessary labor, tools, and qualified technicians to preserve critical systems and secure the unoccupied facility. Core services required under the statement of work include continuous fire alarm and sprinkler system monitoring and maintenance, climate control and heating operations to prevent pipe freezing, domestic water system freeze prevention, and daily 24/7 physical security patrols. Additional responsibilities involve daily cleaning of designated worker bathrooms, seasonal grounds maintenance and lawn care, quarterly deep cleaning, and waste management services. Contractors must maintain 24/7 emergency response capabilities with strict maximum response times, such as 15 minutes for security breaches and 30 minutes for fire alarms. To be considered, prospective offerors must be registered in the System for Award Management (SAM) database and submit their electronic proposals in English by July 16, 2026. The U.S. Government intends to award a contract to the responsible company offering the lowest-priced, technically acceptable bid without holding discussions.

This federal solicitation (19RS5026Q0002), issued by the U.S. Embassy in Moscow, Russian Federation, seeks proposals for a firm-fixed-price contract to provide building maintenance services. The contractor will be responsible for one year of comprehensive building maintenance at the Anglo-American School (AAS) in Moscow. Administered by the GSO Contracting Officer, the solicitation is unrestricted, and invoices are to be submitted electronically to the Financial Management Center in Moscow. Offers are due by July 16, 2026, at 6:00 p.m. Moscow time. The contract incorporates standard federal commercial item clauses and requires the selected contractor to execute and return the agreement upon award.

This Statement of Work outlines the requirements for essential property preservation and maintenance services at the vacant American School Facility on Beregovaya Street in Moscow, Russian Federation. The objective of the contract is to preserve critical infrastructure, prevent freeze damage, and ensure overall property security while the facility remains unoccupied. The Contractor is responsible for providing all qualified labor, tools, and materials to perform several core services: * **Fire Protection:** Continuous monitoring, quarterly inspections, and maintenance of fire alarm and sprinkler systems. * **Climate and Water Management:** Operating heating systems to maintain a minimum temperature of 50°F (10°C) and managing domestic water systems to prevent pipe freezing. * **Security:** Conducting physical patrols at least twice daily, monitoring surveillance systems, and securing entry points against unauthorized access. * **Maintenance & Housekeeping:** Performing quarterly deep cleanings, monthly light cleanings, dedicated worker bathroom sanitation, grounds maintenance (lawn mowing and snow removal), and waste management. * **Utilities & Coordination:** Monitoring utility use, coordinating billing directly with municipal authorities, validating charges, and forwarding invoices to the COR for government payment. The contract operates on a monthly fixed-price basis for scheduled maintenance and emergency services, requiring 24/7 emergency response capabilities for heating, plumbing, and security breaches. Specific services, such as comprehensive janitorial work, active landscaping, and HVAC/elevator maintenance beyond freeze protection, are strictly excluded from the scope of work.

This document is Amendment No. 0001 to Solicitation No. 19RS5026Q0002 for property preservation services at the vacant American School Facility in Moscow, Russia. The amendment provides responses to vendor questions and issues an updated Statement of Work (SOW) incorporating specific changes regarding snow removal, roof cleaning, and maintenance liabilities. The contractor must provide all labor, materials, and equipment to preserve critical systems and secure the 28,000-square-meter facility on a 6.5-hectare lot. Key services include maintaining and monitoring fire protection, sprinkler, and climate control systems to prevent freezing (minimum 50°F/10°C). Responsibilities also cover water system freeze prevention, twice-daily security patrols or equivalent surveillance monitoring, waste management, and grounds maintenance. Additionally, the contractor must perform quarterly deep cleaning, manage utility billing coordination with local municipal authorities, and maintain worker bathroom facilities. Routine maintenance materials for boilers, air distribution, and fire protection systems must be included in the fixed monthly contract price. While emergency services are reimbursable, the government will not cover costs if emergencies—such as frozen pipes or boiler failures—are caused by contractor negligence. Excluded services include comprehensive janitorial work, landscaping, elevator maintenance, and general electrical repairs.

This Request for Quotations (RFQ), number 19RS5026Q0002, issued by the U.S. Embassy in Moscow, Russia, solicits firm-fixed-price proposals for one year of essential property preservation and building maintenance services at the vacant Anglo-American School (AAS) facility. The contract is scheduled to commence by August 1, 2026, with no option periods. The selected contractor must provide all qualified labor, tools, and materials to preserve critical systems and ensure property security. Key responsibilities include continuous monitoring and quarterly inspections of fire alarm and sprinkler systems, maintaining a minimum building temperature of 55°F (13°C) to prevent frozen pipes, and performing physical security patrols twice daily. Additional tasks involve daily cleaning of three worker bathrooms, regular lawn mowing and vegetation control, quarterly deep cleaning, waste management, and utility billing coordination with municipal authorities. Proposals must be submitted in English, and the lowest-priced, technically acceptable offer will be selected. An organized site visit is scheduled for July 8, 2026, and electronic quotations are due by July 20, 2026, at 6:00 p.m. Moscow time. To be considered, bidders must submit standard form SF-1449, pricing schedules, representations and certifications, and proof of System for Award Management (SAM) registration. The contractor must also provide public liability and workers' compensation insurance in compliance with local laws.

This federal solicitation (SF-1449), issued by the GSO Contracting office at the Embassy of the United States of America in Moscow, Russian Federation, seeks proposals for commercial building maintenance services. Under solicitation number 19RS5026Q0002, the selected contractor will provide one year of comprehensive building maintenance services for the Anglo-American School (AAS) of Moscow. The contract is structured for a 12-month period of performance, with pricing and additional service specifications outlined in Section 1 of the full solicitation package. Administrative and contract details include: * **Solicitation Issue Date:** July 2, 2026 * **Offer Due Date:** July 20, 2026, by 6:00 p.m. Moscow time * **Points of Contact:** Moscow Procurement (perevertovan@state.gov and MoscowGSOProcurement@state.gov) * **Invoicing and Payment:** Administered electronically through the Embassy’s Financial Management Center (MoscowFMCInvoices@state.gov) This is an unrestricted solicitation. Offers must be submitted directly to the Contracting Officer at the U.S. Embassy in Moscow.

This Statement of Work outlines the requirements for property preservation and maintenance services at the vacant American School Facility in Moscow, Russian Federation. The primary objective is to secure the unoccupied property and preserve its critical systems through minimal maintenance. The selected contractor must provide all labor, tools, and qualified technicians to perform essential services. Key responsibilities include continuous monitoring and quarterly inspections of fire alarm and sprinkler systems, and maintaining a minimum building temperature of 50°F (10°C) to prevent water pipes and fire suppression systems from freezing. Additionally, the contractor must conduct twice-daily security patrols (or continuous surveillance monitoring), perform regular grounds maintenance such as lawn mowing and snow removal, and execute quarterly deep cleanings alongside monthly light cleanings. The contractor is also responsible for on-site waste management, maintaining designated worker bathrooms, performing monthly walk-through inspections, and coordinating utility billing with local municipal providers for U.S. Government payment. A 24/7 emergency response capability is required, with strict response times ranging from 15 to 120 minutes depending on the emergency type. Services such as comprehensive janitorial cleaning, landscaping, elevator maintenance, and general HVAC operations are explicitly excluded. Compensation is structured as a monthly fixed-price for scheduled and emergency services, with provisions for pre-approved emergency material reimbursements, provided the emergency was not caused by contractor negligence.