Delinquency/Post Award Support to DLA-Weapons Support

The Small Business Coordination Record details a proposed sole-source contract to ONYX Strategic Solutions for DLA Weapons Support Supplier Operations. The contract, valued at $4,458,523.76 with an estimated total value of $24.5M, covers inventory, contract administration, coordination, and process improvement tasks from March 15, 2026, to March 14, 2027. This follow-on effort was initially pursued as an 8(a) award, but ONYX's suspension from the 8(a) program due to an SBA audit necessitated a shift to a single sole-source award to ensure continuity of performance. The previous contract, SP4703-25-C-0002, was awarded to Onyx Strategic Solutions for $4,494,212.48, expiring on January 14, 2026. This record emphasizes the need for uninterrupted support for DLA operations.

The Defense Logistics Agency (DLA) is issuing a Request for Proposal (RFP) (SP4703-26-R-99A0) for contractor support services for its Weapons Support Delinquency Support Effort. The objective is to inventory and categorize delinquent contracts, research and resolve post-award workload, coordinate with agencies, participate in meetings, and identify process improvements. The contract will be a Firm Fixed Price for a 12-month period, from March 15, 2026, to March 14, 2027. The NAICS code is 541611 ($24.5M size standard). Offerors must be registered in SAM.gov. Questions are due by March 10, 2026, and quotes by March 11, 2026. The solicitation includes various FAR and DFARS clauses, particularly those related to cybersecurity (CMMC, safeguarding covered defense information) and small business programs, including an Economically Disadvantaged Women-Owned Small Business (EDWOSB) set-aside. Key contacts are Heesun Redmond and Derek Willis.

This Combined Synopsis/Solicitation outlines a sole-source procurement to ONYX for Delinquency/Post Award Support services for DLA Weapons Support Supplier Operations. The firm-fixed-price award, under NAICS Code 541611 ($24.5M small business size standard), requires ONYX to inventory delinquent contracts, resolve post-award contract administration, conduct inter/intra-agency coordination, participate in meetings, and identify process improvements. The performance period is one year. The document details numerous FAR and DFARS clauses incorporated by reference, including those related to business ethics, small business subcontracting, labor standards, and electronic payment instructions via Wide Area WorkFlow (WAWF). Key clauses address contractor responsibilities, payment procedures, and compliance with federal regulations. The solicitation emphasizes the importance of adherence to these clauses for the duration of the contract.

The document outlines instructions for vendors submitting quotes for DLA Weapons Support Delinquency Support Services. Submissions must be emailed to the contract specialist by the RFP's stated deadline, with vendors responsible for confirming receipt. Evaluation will be based on meeting solicitation requirements, the Performance Work Statement (PWS), and fair pricing. The submission email must include company details (name, address, UEI, CAGE) and a point of contact. Required attachments, in Microsoft Word, Excel, or Adobe PDF, include Key Personnel Resumes (three pages or less, meeting PWS qualifications), a Technical Capabilities Statement (10 pages or less), a Billing Schedule, and a Pricing Worksheet (Excel format with pre-populated tabs for pricing breakdown, CLINs, and labor categories, with formulas intact and unprotected, limited to two decimal points). No additional information beyond what is requested should be included. These four documents must be submitted as separate attachments.

The DLA Weapons Support Delinquency Support Services document outlines staffing and cost elements for a contract. It details various labor categories, including Program Management, Procurement Manager, Post Award Administrator (Supervisor/Lead), and multiple Post Award Administrators (equivalent to 24 full-time employees). The document specifies the number of hours or trips for each service over a 12-month period. Additionally, it includes a not-to-exceed amount for travel and lists unit and total prices for each CLIN (Contract Line Item Number), culminating in a grand total. This document is a component of a federal government Request for Proposal (RFP) or similar procurement, providing a structured breakdown of required services and associated costs.

The DLA Weapons Support Delinquency Support Effort PWS outlines the requirements for a contractor to assist the Defense Logistics Agency (DLA) in managing and resolving delinquent contracts. The contractor's responsibilities include inventorying and categorizing delinquent contracts, researching and resolving post-award administration workload, conducting inter-agency coordination, participating in meetings, and proposing process improvements. Key tasks involve analyzing data, reviewing and resolving delinquencies, Post Award Requests (PARs), and Quality Notifications (QNs), engaging with vendors for root cause analysis, and preparing contract administration packages. The PWS details deliverables such as monthly status reports, performance metric reports, and a quality control plan. It also specifies personnel requirements, security clearances, software use, data handling, and travel expectations. This is the final year for this effort, with the government intending to assume the work thereafter.

The DLA Weapons Support Delinquency Support Services Quality Assurance Surveillance Plan (QASP) outlines the contractor's deliverables and the government's performance measurement methods. Deliverables are submitted to the Contracting Officer's Representative (COR) in an agile format, with a ten-workday period for the contractor to incorporate comments on draft submissions. The QASP details guidelines for surveillance, evaluation, reporting, deficiency notification, and adjustments. The COR also monitors compliance with the Combatting Trafficking in Persons (CTIP) clause. Performance is rated on a five-tier scale: Exceptional, Very Good, Satisfactory, Marginal, and Unsatisfactory, with specific criteria for each. Disincentives, including payment reductions or withholding, are applied for Marginal and Unsatisfactory ratings, which may also lead to contract termination. These ratings apply to Firm-Fixed-Price Contract Line Item Numbers (FFP CLINs) and inform payment decisions upon resolution of any deficiencies.

This document outlines a payment schedule for a contract with a period of performance from March 15, 2026, to March 14, 2027. It details 12 monthly payments, each corresponding to a specific month. The file emphasizes its status as "CONTROLLED UNCLASSIFIED INFORMATION; SOURCE SELECTION SENSITIVE - SEE FAR 2.101 & 3.104," indicating its sensitive nature within a government procurement context. The document serves to establish the financial and temporal framework for an agreement, likely a federal government RFP, federal grant, or state/local RFP, given the classification. Its primary purpose is to clearly define the payment disbursements and the duration of the work or services rendered.