J041--AHU Cooling Coil Service

This document is Amendment 0001 to federal solicitation number 36C25026Q0712, issued by the Department of Veterans Affairs, Network Contracting Office 10, located in Kettering, Ohio. The primary purpose of this amendment is to announce and schedule an official site visit for potential offerors. The site visit is scheduled for Wednesday, August 12, 2026, at 10:00 AM EDT. Interested parties are instructed to meet at Building 5 of the Richard L. Roudebush VA Medical Center (VAMC). All other original terms, conditions, and specifications of the solicitation remain unchanged. Offerors must acknowledge receipt of this amendment prior to the specified hour and date for receipt of offers to avoid rejection of their proposals.

This federal solicitation (36C25026Q0712), issued by the Department of Veterans Affairs (VA) Network Contracting Office 10, is a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside. The VA is seeking a contractor to perform a deep enzymatic clean of the cooling coils and adjacent interior areas of six critical Air Handling Units (AHUs) servicing Building One at the Richard L. Roudebush VA Medical Center in Indianapolis, Indiana. Under NAICS code 561790 (Other Services to Buildings and Dwellings), the selected contractor must provide all labor, materials, supervision, and testing required to complete the project. Key project specifications include: - Performing all work in accordance with NADCA and ASHRAE healthcare facility standards. - Utilizing approved enzymatic, non-corrosive cleaning products. - Recording pre- and post-cleaning differential pressure readings and providing digital photo documentation. - Adhering to strict infection control (ICRA), safety, and lockout/tagout protocols within an active hospital environment. - Replacing existing AHU filters with like-kind filters. Quotes must be submitted electronically to Contract Specialist Stacie Hill (stacie.hill@va.gov) no later than August 14, 2026, at 10:00 AM EDT. Contractors must possess at least three years of documented experience with healthcare HVAC systems to qualify. Award will be administered under standard commercial services terms (SF 1449).

This federal procurement document is a mandatory Department of Veterans Affairs (VA) compliance form, Attachment 852.219-75, which requires offerors to certify their compliance with federal limitations on subcontracting. To be eligible for contract evaluation and award, offerors must submit this fully completed certification with their proposal. The legal name of the entity must match its registration in SAM.gov and must be inserted into all designated bracketed sections, along with the authorized signee's printed name, title, signature, date, and company address. Under the specific parameters of this solicitation, the Contracting Officer has designated this procurement as a "Services" contract (predominant NAICS code). Consequently, the awarded contractor certifies that it will not subcontract more than 50% of the total amount paid by the government to firms that are not certified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) or Veteran-Owned Small Businesses (VOSBs). Any further subcontracting by a similarly situated subcontractor counts toward this 50% limit. Furthermore, the document establishes that offering false or fraudulent certifications is subject to severe criminal, civil, or administrative penalties under 18 U.S.C. 1001. Awardees must cooperate with the VA and provide verifiable compliance documentation, such as invoices and subcontracts, upon request. Failure to comply or cooperate may result in referral to the VA Suspension and Debarment Committee, financial fines, or contract remedial actions.

This federal document is a Department of Labor Service Contract Act (SCA) Wage Determination (No. 2015-4787, Revision 32, dated May 13, 2026). It establishes the minimum wage rates and fringe benefits required for various labor classifications on federal contracts performing in the Indiana counties of Boone, Hamilton, Hancock, Hendricks, Johnson, Madison, Marion, Morgan, and Shelby. The determination lists hourly pay rates across numerous occupational categories, including administrative support, automotive service, food preparation, health, information technology, mechanics, and protective services. It also outlines mandatory fringe benefits, specifying a standard health and welfare rate of $5.55 per hour (or $5.09 per hour for contracts subject to Executive Order 13706 paid sick leave requirements). Additionally, contractors must provide a minimum of eleven paid holidays per year and paid vacation ranging from two to five weeks based on an employee's length of service. The document details special provisions, including exemptions for qualified computer professionals, night and Sunday pay differentials for air traffic controllers and weather observers, and hazard pay differentials of 4% or 8% for ordnance-related work. It also defines uniform allowance reimbursement rates and outlines the Standard Form 1444 (SF-1444) conformance process, which contractors must use to establish approved wage rates for any necessary job classifications not explicitly listed in this registry.