America250 Promotional Items

Amendment A0002 to Solicitation No. 19JA8026Q0015 revises the Request for Quotations (RFQ) by amending sections 1 (Statement of Work) and 3 (Solicitation Provisions), and providing a comprehensive set of Questions and Answers. Key changes include the removal of paragraphs in Section 1.2.1 concerning matching previously approved designs and prohibiting substitutions, design deviations, or branding changes without approval. Section 3's quotation submission deadline is extended to March 13, 2026, at 12:00 noon (Japan Standard Time) via email. The Q&A section clarifies product specifications for promotional items such as caps, tote bags, and notebooks, confirming that no sample photos are available and bidders must submit their own designs. It also states that the America 250 logo can be reproduced by the awarded contractor for contract fulfillment, that the award will be based on the grand total for one IDIQ contract, and that partial invoicing is permitted upon receipt of items per task order. Additionally, the amendment confirms that outsourcing manufacturing outside the U.S. and in China is acceptable, with delivery FOB Destination: Tokyo, Japan.

Amendment A0001 to Solicitation No. 19JA8026Q0015 extends the due dates for questions and quotations due to administrative reasons. Issued by the U.S. Embassy in Tokyo, Japan, on February 24, 2026, this amendment modifies the original solicitation dated February 17, 2026. Offerors must acknowledge receipt of this amendment to ensure their offers are considered. All other terms and conditions of the original solicitation remain unchanged. This administrative modification emphasizes the importance of acknowledging amendments for accurate offer submission.

The U.S. Mission Japan is seeking quotations for America250 promotional items, including caps, baseball sets, paper fans, tote bags, whiskey glasses, Happi coats, premium and standard pens, wooden omamori, premium and standard notebooks, and commemorative pins. The contract will be indefinite-delivery, indefinite-quantity (IDIQ) with a firm-fixed-price. The U.S. Government intends to award the contract to the responsible company with the lowest acceptable price. Quotations are due by March 6, 2026, at 12:00 noon (JST) and must be submitted electronically to ChumaMX@state.gov. Questions are due by February 24, 2026, at 3:00 p.m. (JST) to the same email. The contract period will be from the award date until January 31, 2027, with a minimum order of $15,000.00 USD and a maximum of $350,000.00 USD. U.S. contractors must be registered in SAM.gov.