Air Conditioning system replacement in Paris US Embassy Offices

The US Embassy in Paris, France, requires the replacement of its air conditioning system across six offices at 2 Avenue Gabriel, 75008 Paris. This Request for Quotation (RFQ) outlines the need for an experienced contractor to remove existing units and install new, specified Daikin VRV 5-S RXYSA8AY1 condensers and six evaporators, along with all necessary electrical and refrigerant lines. The project demands adherence to strict safety regulations, including EM-385-1, OSHA, and local French standards, and requires certified technicians for electrical and refrigerant handling. Work must be conducted with minimal disruption to occupants during specific hours, excluding American and French holidays. The contractor is responsible for providing all labor, materials, and equipment, submitting detailed drawings for approval, and ensuring a one-year warranty with quarterly maintenance visits. The project has a 30-day commencement period and a 30-day completion timeline, with all financial and scope changes requiring formal contract modification.

The U.S. Embassy in Paris issued Request for Quotations (RFQ) number 19FR6326Q0061 for the replacement of its Air Conditioning System. The U.S. Government intends to award a firm, fixed-price contract in Euros to the responsible company submitting the lowest acceptable offer. Proposals are due by March 6, 2026, at 16:00 local French time, and must be submitted electronically in English. A site visit is scheduled for February 20, 2026. Offerors must be registered in the System for Award Management (SAM) database and submit required documents including SF-1442, pricing, representations, certifications, and a quality assurance plan. The contract includes provisions for liquidated damages of 200 Euros per day for delays, a 30-day payment period, and requires the contractor to furnish performance and payment bonds, or comparable alternate security, each in the amount of 20% of the contract price. The contractor must also maintain general liability insurance with a minimum of 9,000,000.00 Euros per occurrence for bodily injury and property damage, naming the U.S. Government as an additional insured.