TX-SANTA ANA NWR - JANITORIAL SERVICES (Base Perio

This Request for Quotation (RFQ) 140FS226Q0003, issued by FWS, SAT Team 2 in Falls Church, VA, seeks janitorial services for the Santa Ana National Wildlife Refuge in Alamo, TX. The contract includes a base period and up to four option years. Quotes are due by December 17, 2025, at 10 AM ES. Proposals must be submitted as a single PDF via email to dana_arnold@fws.gov and should include a completed SF 1449, company information, signed solicitation amendments (if any), completed provisions, a technical approach narrative, site visit attendance confirmation, technical experience and past performance (including resumes and references), and price quotes on the provided schedule. Site visits can be scheduled with Stephanie Bilodeau on December 3rd, 4th, or 17th. Evaluation will consider technical approach, site visit attendance, technical experience, past performance, and price, with non-price factors being approximately equal to price. The solicitation also includes provisions related to telecommunications and video surveillance services (FAR 52.204-24) and offeror representations and certifications (FAR 52.212-3), including details on small business, veteran-owned, women-owned, and HUBZone concerns, as well as certifications regarding payments to influence federal transactions and the Buy American Act.

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This Performance Work Statement outlines the requirements for commercial janitorial services at the Santa Ana National Wildlife Refuge in Alamo, Texas. The contractor must provide all labor, eco-friendly materials, and supervision to maintain a clean facility. Services are required three days a week (Mondays, Wednesdays, and Saturdays) between 5:00 p.m. and 10:00 p.m., with no work on federal holidays. The contract is for one year with up to four option years. The government will provide a storage facility, utilities, and is not responsible for contractor-owned property. Cleaning personnel must adhere to strict conduct rules, including maintaining security and not using government office equipment. The document details daily, weekly, and monthly cleaning tasks for office spaces, visitor centers, and restrooms, along with a Quality Assurance Surveillance Plan (QASP) for government inspection and contractor performance standards.

This government file is a pricing schedule worksheet (Attachment #2) for Solicitation Number 140FS226Q0003, seeking janitorial services for the Santa Ana National Wildlife Refuge in TX. The request for proposal (RFP) includes a base year for janitorial services from January 5, 2026, to January 4, 2027, and four optional one-year extensions, each commencing on January 5, from 2027 to 2031. Additionally, there is a potential six-month extension of services from January 5, 2031, to August 4, 2031, which will be evaluated based on the Option Year 4 pricing. The document instructs bidders to fill in only the orange cells, providing company name, date, SAM Unique Entity Identifier (UEI) number, and unit prices for each period. The Total Evaluated Price (TEP) will encompass the optional six-month extension, in accordance with FAR 52.217-8, and will be evaluated as detailed in the RFQ per FAR 52.212-2(b).

This government file outlines the requirements for submitting technical experience and references for janitorial services projects. It specifies that proposers must provide details for up to three projects similar in size and complexity to the one described in the Statement of Work. For each experience, the proposer must include the contract or work type, contract number (if applicable), total contract value, the agency or firm for whom the work was performed, a contact person at the site with their telephone number and valid email address, and the start and end dates of the work. A brief description of duties performed for each project is also required. The document emphasizes that the government will contact these references to assess past performance, highlighting the importance of accurate and verifiable information.