2026 HAFB WoW Air Show Sound & Visual

The Hill Air Force Base/Air Force Sustainment Center issued Solicitation FA820126R0005, a Request for Proposal (RFP) for 2026 HAFB WoW Audio and Visual services. This 100% small business set-aside under NAICS code 532490 and Product Supply Code R699 seeks proposals for an Airshow Audio and Sound System (CLIN 0001) on a firm fixed price basis. Proposals must confirm the ability to meet a Period of Performance (PoP) from June 25-28, 2026, and will be evaluated on a Lowest Price Technically Acceptable (LPTA) basis. The deadline for proposals is February 16, 2026, at 10:00 a.m. MST, with questions due by February 12, 2026, at 12:00 p.m. MST. Key provisions include FAR 52.204-24 and DFARS 252.232-7006, addressing representations regarding certain telecommunications and video surveillance services/equipment, particularly prohibiting those from specific foreign entities outlined in FAR 52.204-25. Offerors must disclose any use of such covered telecommunications equipment or services.

The Statement of Work (SOW) outlines the requirements for a contractor to provide a complete, turnkey public address (PA) and sound system for the Warriors Over the Wasatch Airshow at Hill Air Force Base, Utah, from June 26-28, 2026. The contractor is responsible for all equipment, personnel, transportation, installation, operation, maintenance, and teardown services. This includes providing speakers, amplifiers, mixers, microphones, power generators, and an elevated platform for the Air Boss and announcer. The system must deliver high-quality, clear sound over aircraft and crowd noise along a 2,500-linear-foot show line, with individual volume control for speakers. The contractor must also provide a qualified technician/supervisor, tools, spare parts, and a detailed plan for setup, operation, and teardown. Other requirements include obtaining necessary permits, complying with safety regulations, maintaining insurance, and facilitating background checks for personnel accessing the base.

This government solicitation, FA820126R0005, issued by the Air Force, is a Request for Proposal (RFP) for a "FY26 AIRSHOW AUDIO AND SOUND SYSTEM" for the Warriors Over the Wasatch Airshow at Hill AFB, UT. It is a 100% small business set-aside with a NAICS code of 532490 and a size standard of $40,000,000.00 annual receipts. The contract is a Firm Fixed Price arrangement for one lot of services, with a delivery date of June 25, 2026, and a performance period from June 26-28, 2026. The document outlines detailed terms, conditions, and clauses, including instructions for electronic payment through Wide Area WorkFlow (WAWF) and various FAR and DFARS clauses related to small business, labor standards, and ethical conduct. It also designates an ombudsman for vendor concerns.

The Department of the Air Force's Air Force Sustainment Center at Hill Air Force Base (HAFB) has released a Questions and Answers document for the 2026 HAFB WoW Air Show Sound & Visual solicitation (FA8201-26-R-005). This document addresses inquiries regarding the provision of sound and visual services for the airshow, which is expected to host 60,000 attendees daily. Key clarifications include that a site map will be provided post-contract award, line-array systems are acceptable for audio coverage, and no obstructions exist along the 2,500 linear feet maximum crowd line. VIP, DV, and Media zones are adjacent to the main crowd line. The Air Boss and Announcer are contracted separately but will use the provided audio/sound system. Setup can begin on June 24, 2026, with overnight equipment staging permitted. Access details will be provided upon contract award, and all teardown and cleanup must be completed by 10:00 p.m. on June 28, 2026. No optional LED video walls or supplemental staging are required. Audio content will include the announcer, Air Boss, National Anthem singer, and performers.

The Department of the Air Force's Air Force Sustainment Center at Hill Air Force Base (AFMC HAFB) has issued a Questions and Answers document for the 2026 HAFB WoW Air Show Sound & Visual solicitation (FA8201-26-R-005). This document clarifies requirements for providing sound and visual services for the airshow, which is expected to host 60,000 attendees daily. Key details include the provision of an airshow map upon contract award, the acceptance of line-array or hybrid distributed line-array systems for optimal audio coverage, and the contractor's responsibility to provide self-powered quiet generators. The solicitation also specifies that the Air Boss and Announcer are contracted separately, and contractors can begin setup on June 24, 2026, with teardown completed by 10:00 PM on June 28, 2026. A site visit will be provided to the awarded contractor. No optional requirements for LED video walls, cameras, or supplemental staging are needed.