Hotel and conference services for CLDC

The U.S. Embassy in Bangkok, Thailand, has issued Request for Quotations (RFQ) 19TH2027Q0005 to procure lodging, conference facilities, catering, audiovisual equipment, and business center support for the Department of State’s Consular Leadership Development Course (CLDC). The period of performance spans January 8 through January 17, 2027, with the main conference taking place from January 11 to January 15, 2027. To ensure direct accountability and flexibility for potential rescheduling, the Embassy requires a firm-fixed-price purchase order directly with the hotel, prohibiting third-party brokers or subcontractors. Eligible offerors must operate an established hotel business in Thailand for at least five years, hold a minimum four-star rating from the Thai Hotel Association, and maintain active registration in the System for Award Management (SAM). Key requirements include 35 to 50 guest rooms (including two Club Level/VIP rooms), a large conference space accommodating up to 50 participants, a small boardroom for sequential meetings with discrete refreshment resets, daily meal services, standard AV equipment, and local transportation options. Award evaluation will follow a lowest-price, technically acceptable selection process among responsible vendors. Prices must omit Value Added Tax (VAT), as the Embassy holds a local tax exemption. Questions are due by November 2, 2026, and final electronic proposals must be submitted in English to soontare@state.gov by 3:00 PM Bangkok time on November 13, 2026.