ContractSolicitationTotal Small Business Set-Aside (FAR 19.5)

20TON Split A/C Unit

DEPT OF DEFENSE FA301626Q0046
Response Deadline
Mar 27, 2026
Deadline passed
Days Remaining
0
Closed
Set-Aside
Total Small Business Set-Aside (FAR 19.5)
Notice Type
Solicitation

Contract Opportunity Analysis

The Department of Defense, through the Air Force contracting office FA3016 502 CONS CL, is seeking a total small-business set-aside quote to procure and install a 20-ton split air conditioning system. The work covers replacement of the existing unit and delivery of a complete system, including the outdoor condensing unit, indoor air handler, and commercial electric heat kit, with contractor-provided installation and related labor. The required equipment is a 208/230V, 3-phase, 60Hz system using R-454B refrigerant and meeting the stated energy-efficiency and technical specifications, and evaluation will focus on technical acceptability and fair and reasonable pricing. The place of performance is in Texas, questions are due by 4:00 PM CST on March 20, 2026, and quotes are due by 4:00 PM CST on March 27, 2026.

Classification Codes

NAICS Code
423730
Warm Air Heating and Air-Conditioning Equipment and Supplies Merchant Wholesalers
PSC Code
4120
AIR CONDITIONING EQUIPMENT

Solicitation Documents

10 Files
Pic4.jpg
JPEG81 KBMar 23, 2026
AI Summary
The document, titled
IMG_0227.jpeg
JPEG3031 KBMar 23, 2026
AI Summary
The document
IMG_0226.jpeg
JPEG909 KBMar 23, 2026
AI Summary
The provided government file, identified by codes like TYMX 031693 and RPIE 0781897, appears to be a technical specification or part of an inventory related to plumbing components. Key details include numerical identifiers such as 912, 38AK 024, 501, 2491F65484, and a
IMG_0225.jpeg
JPEG1120 KBMar 23, 2026
AI Summary
The document
Name Plate AHU B41.jpg
JPEG85 KBMar 23, 2026
AI Summary
This document is a technical specification sheet for a Carrier Air Conditioning unit, Model 40RR-024. It details the electrical requirements, such as voltage (230/460V, 208-230/460V), phase (3 PH), and frequency (60 HZ) for compressors and fan motors. Key operational data like RLA, LRA, FLA, and HP are provided, along with design/test pressures for the refrigeration system (R-12/22/500). The document specifies minimum circuit amps and maximum overcurrent protective device amps for safe installation. It also includes information on permissible voltage, control power supply, and clearance requirements to combustible materials, particularly when an electric heater is installed. The unit is explicitly stated as "NOT SUITABLE FOR OUTDOOR USE." Additionally, it lists optional accessory heaters (40RT900100 and 40RT900110) with their respective voltage, phase, frequency, and FLA ratings, indicating its relevance for procurement, installation, or maintenance within a government facility context.
Heating Element for AHU B41.jpg
JPEG91 KBMar 23, 2026
AI Summary
This document provides technical specifications and installation instructions for an electric heater unit, likely part of a larger HVAC or industrial system. It details voltage requirements, minimum clearance to combustible materials, and specific accessory heater models with their electrical characteristics (voltage, phase, HZ, FLA). The document also includes instructions for installers to mark heater models and quantities, emphasizing the importance of referring to installation instructions for proper setup. Key safety features mentioned include thermal protection and three-phase motor protection against primary single phasing, indicating a focus on operational safety and compliance. This file appears to be a technical guide for the installation and configuration of heating components within a federal, state, or local government facility or project, ensuring proper electrical and safety standards are met.
20TON ktr questions.docx
Word16 KBMar 23, 2026
AI Summary
This document addresses contractor questions regarding a federal solicitation for the procurement and installation of a 20-ton split AC unit. The clarification confirms that the solicitation is for both the procurement of the unit and the labor/installation by the contractor. A request for a site visit to assess existing conditions, such as copper line sizes, access, and duct transition requirements, was denied due to unavailability, but pictures of the current unit were provided as an alternative.
SOO-B41 PURCHASE AC SPLIT SYSTEM.pdf
PDF115 KBMar 23, 2026
AI Summary
Lakland Air Force Base requires a contractor to purchase and deliver a new 20-ton split air conditioning (A/C) system for Building 41, replacing an outdated R-22 unit. The new system must be energy-efficient, compliant with US DOE 2023 standards, and use a low Global Warming Potential (GWP) refrigerant like R-454B. Key requirements include a new outdoor condensing unit with dual scroll compressors and forkable base rails, and an indoor air handler capable of 8,000 CFM airflow with a multi-row DX cooling coil and a belt-driven fan. The system must also include an integrated 20 kW electric heat kit. The contractor must provide technical data sheets for approval, manufacturer's manuals, and a minimum one-year warranty, with delivery to Randolph AFB, Texas.
Statement of Need.pdf
PDF90 KBMar 23, 2026
AI Summary
This government file outlines the Statement of Need for the purchase of a 20-TON Split AC System. The project scope details the procurement of a complete system, including an outdoor condenser unit and an indoor air handler unit, along with a commercial heat element kit. The outdoor unit specifications include a nominal capacity of 20 TON, 208/230V – 3 Phase – 60HZ voltage, R-454B refrigerant, 2-stage scroll compressors, three fans, and an efficiency of up to 11.2 EER / 14.8 IEER. The indoor air handler unit also has a nominal capacity of 20 TON, a 5HP motor, specific blower and coil dimensions, and a 230V, 3-phase, 60HZ power requirement. The commercial heat element kit is specified for a 20-TON air handler unit with 208/230V – 3 Phase – 60HZ voltage. This document serves as a detailed requirement for acquiring the specified AC system.
Solicitation - FA301626Q0046.pdf
PDF173 KBMar 23, 2026
AI Summary
This government solicitation (FA301626Q0046) is a Request for Quote (RFQ) for the purchase of a 20-ton split AC system for JBSA Lackland, TX, designated as a 100% Small Business Set-Aside with NAICS code 423730 and a size standard of 175. Offers are due by March 27, 2026, at 4:00 PM local time. The acquisition includes specific instructions for offerors, payment via Wide Area WorkFlow (WAWF), and details regarding delivery, inspection, and acceptance. Key clauses from the Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulation Supplement (DFARS) are incorporated, covering aspects like electronic payment, prohibitions on certain telecommunications equipment, and Buy American provisions. Evaluation will prioritize technical acceptability and fair and reasonable pricing, with the intent to award a contract without discussions.

Related Contract Opportunities

Project Timeline

postedOriginal Solicitation PostedMar 17, 2026
amendedLatest AmendmentMar 23, 2026
deadlineResponse DeadlineMar 27, 2026
expiryArchive DateApr 11, 2026

Agency Information

Department
DEPT OF DEFENSE
Sub-Tier
DEPT OF THE AIR FORCE
Office
FA3016 502 CONS CL

Point of Contact

Name
Ernest Sutton

Place of Performance

DWG, Texas, UNITED STATES

Official Sources