J065--Carl Zeiss Artevo SMA Sole Source Announcement
ID: 36C25726AP1007Type: Sources Sought
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF257-NETWORK CONTRACT OFFICE 17 (36C257)San Antonio, TX, 78240, USA

NAICS

Electronic and Precision Equipment Repair and Maintenance (811210)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- MEDICAL, DENTAL, AND VETERINARY EQUIPMENT AND SUPPLIES (J065)

Original Source

https://sam.gov/workspace/contract/opp/1c9b5a1682b847f7a96c96dd75e307dc/view
Timeline
    Description

    The Department of Veterans Affairs, specifically the Network Contracting Office 17, intends to award a sole-source Firm-Fixed-Price Contract to PROAIM Americas, LLC for the preventive maintenance of the Zeiss Artevo 850 ophthalmic microscope located at the VA Valley Coastal Bend, Harlingen Healthcare Center. The contract will encompass semi-annual scheduled maintenance and emergency repair services, as only certified field service engineers from Carl Zeiss Meditec USA Inc. are authorized to perform repairs on Zeiss products, with PROAIM being the exclusive representative for such services. This procurement is critical to ensure the operational efficiency of specialized medical equipment essential for patient care. Interested parties may submit their capability information by 10:00 A.M. CT on December 12, 2025, to Rafael Rodriguez at Rafael.Rodriguez2@va.gov, as this notice is not a request for competitive quotations.

    Point(s) of Contact
    Rafael RodriguezContracting Officer
    (787) 781-8700
    Rafael.Rodriguez2@va.gov
    Files
    Title
    Posted
    36C25726P0139.docx
    The Department of Veterans Affairs (VA) Network Contracting Office 17 intends to award a sole-source, Firm-Fixed-Price Contract to PROAIM Americas, LLC, for the preventive maintenance of a Zeiss Artevo 850 ophthalmic microscope. This equipment is located at the VA Valley Coastal Bend, Harlingen Healthcare Center. The contract will cover semi-annual scheduled maintenance and emergency repair services. The VA's decision to sole-source is based on the fact that only Carl Zeiss Meditec USA Inc. certified field service engineers are authorized to perform service and repairs on Zeiss products, and PROAIM Americas, LLC, is the exclusive authorized representative for Zeiss “OPTIME” Service Contracts and on-site repairs. This notice is a
    Lifecycle
    Title
    Type
    J065--Carl Zeiss Artevo SMA Sole Source Announcement
    Currently viewing
    Sources Sought
    Similar Opportunities
    J065--Walla Walla VA OPTIME COMPLETE Service Agreement
    Buyer not available
    The Department of Veterans Affairs is soliciting proposals for a Zeiss Optime Complete Service Agreement for the Walla Walla VA Medical Center, focusing on preventive and corrective maintenance for specific ophthalmology systems. This procurement is a total small business set-aside and requires vendors to be manufacturer-authorized, providing OEM documentation for the HFA3 860, ATLAS 500, and CLARUS 500 systems. The contract, valued at approximately $34 million, includes a base year and three option years, with services performed on-site during business hours and a 10-business-day response time for corrective maintenance. Interested vendors must submit their proposals by December 10, 2025, at 10:00 AM PST, and can contact Contract Specialist Denise L Patches at Denise.Patches@va.gov for further information.
    6515--Zeiss Pentero 800 S Microscope INTENT TO SOLE SOURCE
    Buyer not available
    The Department of Veterans Affairs, specifically the Network Contracting Office 8, intends to sole source the procurement of a Zeiss Pentero 800 S Microscope for the C.W. Bill Young Veterans Medical Center located in Bay Pines, Florida. This procurement includes one PENTERO 800 S Spine Comfort Package Microscope and necessary accessories, as the current microscope utilized by the Spine and Urology departments has reached its end-of-life and is malfunctioning, posing potential safety risks during procedures. The Pentero 800S offers significant enhancements, including 60% more magnification and 50% higher resolution, which are crucial for surgical precision, along with ergonomic features designed to reduce surgeon fatigue and improve overall efficiency. Interested parties should note that the response deadline for this notice is December 11, 2025, at 14:00 Eastern Time, and can contact Contract Specialist Michael A. Shook at Michael.Shook@va.gov or by phone at 813-972-2000 Ext 2819 for further inquiries.
    J065--Carl Zeiss Service Contract
    Buyer not available
    The Department of Veterans Affairs is seeking quotes for a service contract for Optime Complete Preventative Maintenance Services at the Alaska VA Medical Center in Anchorage, AK. This procurement is a total small-business set-aside under NAICS code 811210, focusing on electronic and precision equipment repair and maintenance, and will result in a fixed-price contract with a base year and three one-year options. The services are critical for maintaining the operational efficiency of medical equipment, ensuring high-quality care for veterans. Interested contractors must be registered in the System for Award Management (SAM) database and are advised that the solicitation will be available on November 28, 2025, with a closing date of December 11, 2025; for further inquiries, they can contact Contract Specialist Denise Patches at Denise.Patches@va.gov or by phone at 253-888-4922.
    6515--NX EQ Scanning Systems: Laser: Optical Biometry (VA-26-00026659)
    Buyer not available
    The Department of Veterans Affairs (VA) is seeking qualified vendors to provide Scanning Systems: Laser: Optical Biometry, specifically the Zeiss® IOL Master 700 or equivalent, for a national single-requirements contract. This procurement aims to ensure accurate intraocular lens power calculations essential for cataract surgeries performed at VA medical centers across the United States. The systems are critical for measuring eye anatomical characteristics, which directly impact the success of cataract procedures, with approximately 70,000 surgeries conducted annually within the VA. Interested vendors must respond to the Sources Sought Notice by providing technical literature demonstrating compliance with specified salient characteristics, company details, and service plan information. For inquiries, contact Lisa Thompson at lisa.thompson10@va.gov or 303-712-5773.
    J065--Bayer Medrad Injectors Full Service
    Buyer not available
    The Department of Veterans Affairs, specifically the Network Contracting Office 17, intends to award a sole source Firm-Fixed-Price Contract to Novamed Corporation for the full service of Bayer Medrad Injectors. This contract, identified as 36C25724P0085, will provide essential services including onsite support by a Bayer certified field engineer, hardware system coverage, calibration, software updates, EPM certified part replacements, and comprehensive inspection and safety testing for various Bayer/Medrad models at the Dallas VA Medical Center. The procurement is being conducted under FAR 13.5, indicating the intent to negotiate with a single source due to the specialized nature of the services required. Interested parties may submit their capability information by December 12, 2025, at 10:00 A.M. CT, to Rafael Rodriguez at Rafael.Rodriguez2@va.gov, as the government may consider competitive procurement based on the responses received.
    J065-- Service Contract for Bruker
    Buyer not available
    The Department of Veterans Affairs is seeking a service contract for Bruker equipment, specifically through a sole source justification. This procurement aims to secure maintenance and repair services for government-owned medical, dental, and veterinary equipment, ensuring operational efficiency and compliance with health standards. The contract is critical for maintaining the functionality of specialized equipment used in veteran care. Interested parties can reach out to Contract Specialist Lesley Kitchen at lesley.kitchen@va.gov or by phone at 972-708-0818 for further details regarding this opportunity.
    J066--New - VISN 17 GeneXpert Analyzer M&R Consolidated IDIQ
    Buyer not available
    The Department of Veterans Affairs, specifically the Network Contracting Office 17, intends to award a sole source, firm-fixed-price, single-award Indefinite Delivery Indefinite Quantity (IDIQ) contract to Cepheid for the maintenance and repair services of GeneXpert analyzers. This procurement includes service agreements for various GeneXpert systems, along with necessary modules and reagents, to support the Pathology and Laboratory Medicine Service (P&LMS) across multiple locations within Veterans Integrated Service Network (VISN) 17, including El Paso, South Texas, Central Texas, Big Spring, and Amarillo VA Healthcare Systems. The GeneXpert systems are critical for laboratory diagnostics, ensuring timely and accurate results for veterans' healthcare needs. Interested parties may submit capability statements to the primary contact, Delphia Schoenfeld, at delphia.schoenfeld@va.gov within 10 calendar days of this notice, as the contract will be awarded to Cepheid if no other responsible sources are identified.
    Name Brand or Equal to: Zeiss IOL Master 700 with Total Keratometry License
    Buyer not available
    The Department of Veterans Affairs is seeking proposals for the procurement of a Zeiss IOL Master 700 with Total Keratometry License, or an equivalent product, to be delivered to Decatur, Georgia. Contractors must provide an authorized distributor letter from the manufacturer along with their quotes, and those offering equal products must include descriptive literature demonstrating compatibility with existing systems. This equipment is critical for ophthalmic measurements and surgical planning, ensuring high-quality care for veterans. Interested vendors should direct inquiries to Ashley Stewart at ashley.stewart4@va.gov, and must adhere to the requirements outlined in the solicitation documents.
    J065--Celient Automated Cell Block Processing Service
    Buyer not available
    The Department of Veterans Affairs, specifically the Network Contracting Office 6, is seeking to award a sole source contract for maintenance and repair services of the Celient Automated Cell Block Processing Service at the Salem VA Medical Center. The procurement is aimed at ensuring the operational efficiency of this specialized medical equipment, which is crucial for processing cell blocks in laboratory settings. Hologic Sales and Service LLC has been identified as the only capable vendor for this service, and the acquisition will follow Simplified Acquisition Procedures under Other Than Full and Open Competition as per FAR 13.106-1 (b). Interested contractors are encouraged to express their interest and capabilities by contacting Kristine Woodbury at Kristine.Woodbury@va.gov within three days of this notice.
    J066--VISN22 CRYOSTAT PREVENTIVE MAINTENANCE AND SERVICE BASE PLUS 4
    Buyer not available
    The Department of Veterans Affairs (VA) is seeking proposals for preventive maintenance and repair services for seventeen Epredia Cryostar NX50 instruments across multiple VA facilities within the VISN22 network, including locations in New Mexico, Long Beach, Phoenix, Loma Linda, San Diego, Tucson, and Great Los Angeles. The contractor will be responsible for providing comprehensive services, including preventive maintenance, corrective maintenance, software support, and 24/7 technical assistance, ensuring that all equipment operates according to manufacturer specifications using OEM parts. This contract, which spans a one-year base period with four option years, emphasizes the importance of maintaining critical laboratory equipment for the VA's healthcare systems. Interested vendors must submit their quotations electronically to Contract Specialist Rebecca Gaba at Rebecca.Gaba@va.gov by December 11, 2025, with questions due by December 4, 2025. The procurement will be evaluated based on the lowest priced quotation that meets all specified requirements.