Side-by-Side UTV Rental for Offutt AFB Airshow 2026

This federal solicitation (FA460026Q0085), issued by the Department of the Air Force (55 CONS PKP at Offutt AFB), is a Request for Quote (RFQ) for the rental of seven side-by-side Utility Terrain Vehicles (UTVs) with beds. The procurement is designated as a 100% small business set-aside under NAICS code 532284 (Utility Trailer and Recreational Vehicle Rental and Leasing), with a size standard of $9.00 million. The selected contractor must deliver the seven UTVs to the Offutt AFB Airshow no later than 08:00 CDT on Thursday, August 6, 2026, and retrieve them no earlier than 08:00 CDT on Monday, August 10, 2026. This firm-fixed-price contract will be evaluated and awarded based on the lowest Total Evaluated Price (TEP) among technically acceptable offers. To be considered for award, offerors must submit a pricing quote in accordance with the Contract Line Item Number (CLIN) structure, alongside a technical capability plan of no more than five pages. This plan must detail how the contractor will satisfy the requirements outlined in the Statement of Work (SOW), including the specific technical specifications of the proposed UTVs. Quotes are due by July 23, 2026, at 11:00 AM CDT. The government intends to make a single award without conducting discussions.

This Statement of Work details the rental requirements for Utility Task Vehicles (UTVs) to support the 2026 Defenders of Freedom Air & Space Show at Offutt Air Force Base, scheduled for August 8–9, 2026. The contractor is required to supply, deliver, and retrieve seven fuel-operated, side-by-side UTVs equipped with utility beds. Delivery must be completed no later than 8:00 AM CDT on Thursday, August 6, 2026, and retrieval must occur no earlier than 8:00 AM CDT on Monday, August 10, 2026. Contractor responsibilities include ensuring all vehicles are safe, fully functional, and delivered with sufficient fuel for initial use. Additionally, the contractor must provide a primary point of contact, on-call maintenance support with a maximum one-hour response time during the event, and rapid vehicle replacement for any mechanical failures. Offutt Air Force Base organizers will coordinate access instructions, specify delivery and pickup locations, and designate a representative to oversee operations.

This federal document is Department of Labor Wage Determination No. 2015-5005 (Revision 28, dated May 13, 2026) issued under the Service Contract Act (SCA). It establishes the minimum hourly wage rates and fringe benefits for various service occupations in designated counties across Iowa (Harrison, Mills, Pottawattamie) and Nebraska (Cass, Douglas, Sarpy, Saunders, Washington) for use in federal government contracts. The determination outlines required hourly pay scales across multiple occupational families, including administrative support, automotive service, health, information technology, and maintenance. In addition to base wages, it mandates specific fringe benefits, including: - **Health & Welfare:** A standard rate of $5.55 per hour (up to 40 hours per week), or a reduced rate of $5.09 per hour for contracts subject to Executive Order 13706 (Paid Sick Leave). - **Paid Vacation:** Starting at 2 weeks after one year of service, scaling up to 5 weeks after 20 years. - **Holidays:** A minimum of 11 paid federal holidays annually. It also provides regulations regarding hazardous pay differentials (4% to 8%), mandatory uniform allowances, and guidelines for exempt computer professionals. Furthermore, the document outlines the formal Standard Form 1444 (SF-1444) conformance process, which contractors must initiate to establish approved wage rates for any service classification required for contract performance that is not explicitly listed in this schedule.

This technical questions-and-answers document supports solicitation FOPR:FA460026Q00W, clarifying logistical and operational requirements for utility task vehicle (UTV) rentals during a base event. Key details addressed in the document include: - **Technician Availability:** A technician must be on call over the weekend to perform repairs. If called, maintenance should occur between 16:30 and 18:30 on Saturday, August 8, to avoid event traffic. If repairs exceed two hours, a replacement vehicle must be provided the following day. - **Base Access:** Semi-truck drivers must provide standard personal and organizational identification to be added to the Entry Authorization List (EAL) for gate access. - **Delivery and Staging:** Although unloading docks are available on base, UTVs must be driven approximately half a mile from the dock to the staging area. - **Vehicle Pickup:** The deadline for picking up the vehicles after the event is Wednesday, August 12. No Sunday evening maintenance is required if pickup is scheduled for Monday.