S206--FY26: Unarmed Security Guards

This federal solicitation (36C24826R0068) is issued by the Department of Veterans Affairs, Network Contracting Office 8 (NCO 8), to secure unarmed security guard services for the VA Caribbean Healthcare System (VACHS). The contract will cover 23 distinct postings located throughout Puerto Rico and the U.S. Virgin Islands, including the San Juan Medical Center, community-based outpatient clinics, warehouses, and rural clinics. The VA intends to award a single, performance-based, firm-fixed-price Requirements Contract with a five-year period of performance starting September 1, 2026. This acquisition is unrestricted under NAICS code 561612 (Security Guards and Patrol Services) with a size standard of $29 million. Key contractor requirements include: - Possessing a valid Security Agency license under Puerto Rico Law 108 at the time of proposal submission. - Ensuring all deployed guards are fully licensed, trained, and meet stringent physical and psychological fitness standards, including annual health and psychological evaluations. - Providing standard tactical uniforms (excluding blue tones to prevent confusion with VA Police) and supplementary equipment such as communication devices, flashlights, and safety gear. - Managing daily operations through an experienced Lead Guard who will remain on-site at the San Juan facility during peak hours and on-call 24/7. - Adhering to strict standards of conduct, safety regulations (including OSHA and Hepatitis B vaccination compliance), and detailed performance work statement duties such as traffic control, patrols, and emergency response.

This combined synopsis/solicitation notice (Solicitation Number 36C24826R0068) is issued by the Department of Veterans Affairs, Network Contracting Office 8, to procure unarmed security guard services. The required services will support VA Caribbean Healthcare System (VACHS) facilities located throughout Puerto Rico and the US Virgin Islands (St. Thomas and St. Croix). This acquisition is set aside exclusively for Small Business concerns under NAICS code 561612 (Security Guards and Patrol Services), which has a size standard of $29 million. The government intends to award a single, Requirements Firm-Fixed-Price contract with an expected performance period running from September 1, 2026, to August 31, 2031. Proposals are being evaluated using commercial product and negotiation procedures. Questions regarding the solicitation must be submitted in Microsoft Word format by August 3, 2026, at 10:00 AM AST. Final proposals must be submitted electronically as a PDF to Contract Specialist Aurea Gonzalez at Aurea.Gonzalez@va.gov no later than August 12, 2026, at 10:00 AM AST.

This document is a Revised Price/Cost Schedule for a federal solicitation involving security guard and patrol services. Under NAICS code 561612 (Security Guards and Patrol Services) and Product/Service Code S206 (Housekeeping - Guard), the schedule details 23 distinct contract line item numbers (CLINs) for security services across various Veteran Affairs Caribbean Healthcare System (VACHS) facilities in Puerto Rico and the U.S. Virgin Islands. The schedule outlines a 60-month base period of performance running from September 1, 2026, to August 31, 2031. It specifies coverage requirements and operating hours for each designated location, including: - VACHS San Juan Gates 1 through 5, traffic circles, loading docks, and off-site parking areas. - Specialized facilities such as the VACHS Mental Health Domiciliary Facility in San Juan and the Carolina Warehouse. - Multiple outpatient and community-based clinics including Ceiba, Ponce, Mayaguez, Arecibo, Vieques, Utuado, Comerio, St. Croix, and St. Thomas. Required service schedules vary by location, ranging from 24/7 continuous coverage to specific weekday operating hours. Bid submitting contractors must provide monthly unit prices and total amounts for each of the 23 items to determine the contract's overall grand total.

The Department of Veterans Affairs, VA Caribbean Healthcare System (VACHS) in San Juan, Puerto Rico, intends to award a five-year, firm-fixed-price requirements contract for unarmed security guard services. The contractor must provide all necessary labor, supervision, equipment, and materials to secure 23 specified locations, including medical centers, community-based outpatient clinics (CBOCs), warehouses, and rural clinics across Puerto Rico and the U.S. Virgin Islands. To qualify, the contractor must hold a Security Agency license under Puerto Rico Law 108, and all assigned guards must possess valid local security guard licenses. Security personnel are required to meet strict physical fitness, vision, and hearing standards, undergo annual physical examinations, and pass low-risk National Agency Check with Written Inquiries (NACI) background investigations. Additionally, guards must complete mandatory VACHS training, including OSHA, first aid, and customer service. Key operational duties include traffic control, identification checks, vehicle inspections, random patrols, and rapid emergency response, with a required deployment time of within one hour of notification. The contractor must also establish a Quality Control Plan (QCP) within ten days of award. The VACHS will monitor performance using a Quality Assurance Surveillance Plan (QASP), evaluating metrics such as guard qualifications, response times, and management effectiveness. This non-personal services contract will be administered under the Contractor Performance Assessment Reporting System (CPARS) and requires electronic invoice submission.

This federal solicitation amendment (Amendment No. 1) modifies Request for Proposals (RFP) 36C24826R0068, issued by the Department of Veterans Affairs, Network Contracting Office 8, for unarmed security guard services at the VA Caribbean Healthcare System in Puerto Rico and the U.S. Virgin Islands. The amendment extends the proposal submission deadline to August 13, 2026, at 10:00 AM AST. Key updates and clarifications provided in the amendment include: - **Scope and Locations:** Services cover geographically dispersed clinics and facilities, including San Juan, Vieques, St. Croix, and St. Thomas. A revised Performance Work Statement (PWS) and a revised Price/Cost Schedule are incorporated. - **Licensing and Small Business Set-Aside:** This is a small business set-aside. Prime contractors or their subcontractors must possess active Puerto Rico Law 108 and USVI security agency licenses at the time of proposal submission. - **Wages and Benefits:** Compensation must comply with the higher of the applicable Department of Labor Wage Determinations or local minimum wage standards. Executive Order 13706 does not apply. - **Operations and Equipment:** Portable sanitation units are required at Gate 1, Gate 2, and the AMA 1 parking lot. The government will provide two-way radios for each post, removing the contractor-furnished radio requirement. - **Vetting and Training:** All contract personnel require Tier 1 low-risk background investigations and PIV credentialing. The previous annual psychological assessment requirement has been removed. Digital uniform samples are acceptable for technical proposals.