S-Series Closed Loop Air Chiller

This government purchase description outlines the requirements for procuring one S-Series Closed Loop Chiller Unit (SVI-15000-M) for the 402d Commodities Maintenance Group (CMXG) at Robins Air Force Base, Georgia. The chiller, an indoor 15-ton unit, must use straight water or water/glycol process fluid, feature vertical air discharge, and utilize a brazed plate heat exchanger with a single refrigeration circuit and +/-3F temperature stability. It must comply with GWP requirements, although Georgia is exempt from the R513A refrigerant change. Key features include UL1995 listing, auto make-up, low tank level switch, pressure relief bypass, pressure upgrade (60 GPM at 80 PSI), manual bypass, and a hot gas regulator. The unit will be powder-coated light gray (RAL 7035) and have an 18-month warranty. Delivery is FOB Destination within 8 weeks ARO contract, shipped to Jennifer Smith at 235 Robins Pkwy, Station 15. The government will install the component. Security requirements cover NISPOM, DAFI 31-101, COMSEC, OPSEC, and supply chain risk management, adhering to DoDI5000.83, SAE AS5553D, and NIST SP 800-53 Rev 5. Contractors must also comply with the Agency Affirmative Procurement Program for EPA and USDA-designated products, providing material estimates and certifications. Invoice and payment processing will occur via PIEE/WAWF, and Unique Item Identification (UID) is required for all delivered items.

This government file, document number FA857126QA002, outlines various clauses incorporated by reference and in full text for federal government solicitations. Key sections address prohibitions on specific telecommunications equipment and services from certain countries or regimes (e.g., China, Venezuela, Xinjiang Uyghur Autonomous Region), requirements for item unique identification and valuation (including marking and reporting procedures for items exceeding $5,000 or those with specific warranty/management needs), and instructions for electronic payment submissions via Wide Area WorkFlow (WAWF). It also details offeror representations and certifications for commercial products and services, covering small business concerns, Buy American Act compliance, trade agreements, and certifications regarding responsibility matters and child labor. The document emphasizes compliance with defense regulations, supply chain security, and responsible business practices for contractors.

The Air Force Sustainment Center (AFSC) at Robins AFB, GA, has issued a combined synopsis/solicitation (FA857126QA002) for the purchase of an S-Series Chiller, as detailed in the Purchase Description (Attachment 1). This is a Request for Quote, subject to Simplified Acquisition Procedures, with a Firm Fixed Price (FFP) award anticipated on January 27, 2026. This acquisition is an other than full and open competition, using NAICS code 333415 with a size standard of 1,250 employees. All items must comply with FAR Subpart 25.1 (Buy American-Supplies) or FAR Subpart 25.4 (Trade Agreements). Questions are due by December 31, 2025, 10:00 AM EST, and quotes by January 5, 2026, 12:00 PM EST, to Elizabeth Haines and Andrew Harth via email. The solicitation includes one CLIN for a Koolant Kooler Chiller, SVI-15000-M, for delivery within 8 weeks ARO to Robins AFB. Offerors must provide documentation demonstrating financial capability as per FAR 9.104-1 and include a completed FAR 52.212-3. Award will be based on the lowest price from a responsible offeror. Attachments include the Purchase Description and applicable Clauses and Provisions.