RFQ 19NP4026Q2316-GSO- FAP Air conditioners

The U.S. Embassy in Kathmandu, Nepal, has issued Request for Quotations (RFQ) 19NP4026Q2316 to procure new, authentic wall-mounted DC inverter-type air conditioners with heat pumps. The solicitation seeks firm-fixed-price proposals for 30 units of 1-ton capacity and 30 units of 1.5-ton capacity, or equivalent, meeting strict technical specifications. The contractor will oversee all associated logistics, shipping, customs clearance, and insurance. Deliveries must be completed within 30 days of contract award to either the U.S. Embassy’s facility in Kathmandu, Nepal, or the U.S. Despatch Agent in Kent, Washington. Vendors must submit comprehensive technical documentation, including Energy Efficiency Ratio (EER) calculations (minimum 12.5), air filter specifications, refrigerant gas disclosures, and proof of an established after-sales service center in Kathmandu. Additionally, offerors must provide a Letter of Authorization from the Original Equipment Manufacturer (OEM) and demonstrate at least five years of similar business experience. Offers must be submitted exclusively to KTMContracts@state.gov by August 19, 2026. Prior to award, contractors must be registered in the System for Award Management (SAM) database. All queries regarding the solicitation are due by July 30, 2026.

The U.S. Embassy in Kathmandu, Nepal, has issued a pre-solicitation notice (Solicitation Number: 19NP4026Q2316) for the acquisition of air conditioning equipment. This upcoming solicitation will be for a firm-fixed-price commercial items contract with an anticipated performance period of one year. The solicitation will be officially launched on SAM.gov once available. All responsible sources are eligible to submit quotations, which will be considered for award without prior discussions. Prospective offerors must be registered in the System for Award Management (SAM) database prior to contract award. Quotations must be submitted electronically to KTMContracts@state.gov in MS Word, MS Excel, or PDF format, with individual email attachments restricted to a maximum size of 20MB. The primary points of contact for this procurement are William J. Miskelly and Sunil Pandit.