Model 84 Charpy V-Notch (CVN) Impact Tester Annual Calibration and Verification Services

This Request for Quotation (RFQ N3904027Q5873), issued by Portsmouth Naval Shipyard in Kittery, Maine, seeks a qualified contractor to provide on-site preventative maintenance, calibration, and direct physical verification for a Model 84 Charpy V-Notch metallic material impact testing machine. The solicitation covers a one-year base period (11/14/2026 – 11/13/2027) plus three one-year option periods. Additional provisions account for "Over and Above Work" repairs if identified during routine service. To qualify, contractors must demonstrate technical capability by maintaining a current Scope of Accreditation to ISO/IEC 17025:2017 or ANSI/NCSL Z540-1, explicitly covering on-site direct physical verification of pendulum impact testing machines per ASTM E23. Deliverables for each period include a Calibration Certificate and Condition Found Reports when necessary. Strict security requirements apply, including U.S. citizenship, pass/ID vetting, and prohibitions on camera-enabled devices in controlled shipyard areas. Selection will be made on an "All or None" basis using Lowest Price Technically Acceptable (LPTA) evaluation procedures. Quotes must provide firm-fixed FOB destination pricing for all contract line items, remain valid for 60 days, and be submitted via email by November 4, 2026, at 8:00 AM ET. Vendors must hold active registration in the System for Award Management (SAM) and maintain CMMC Level 1 self-assessment status to be eligible for award.

This Contract Data Requirements List (CDRL) (DD Form 1423) outlines technical data deliverables required for the Charpy V-Notch Impact Tester contract. Requiring office C134 oversees two main data items: Data Item 001 (Calibration Certificate/Report) and Data Item 002 (Condition Found Report). Data Item 001 (DI-QCIC-80798C) requires a one-time calibration report following performance of all calibrations and direct physical verification. The first submission must occur upon completion, but no later than three business days post-performance. Electronic distribution is required for primary and alternate Contracting Officer Representatives (CORs). Data Item 002 (DI-MGMT-81648A) covers unscheduled repairs identified during calibration, governed by DFARS 252.217-7028 Over and Above Work. It requires Contracting Officer authorization prior to executing proposed work. Reports must be submitted within two days of identifying needed repairs, with subsequent submissions required if additional issues arise. Distribution is submitted electronically to CORs, with hard copies provided to Portsmouth Naval Shipyard (PNSY) Laboratory Representatives. Both data items enforce Distribution Statement A (approved for public release) and standard government inspection/acceptance guidelines. Standard DD Form 1423 contractor instructions are included to guide data pricing classifications.

This Statement of Work details requirements for providing on-site preventative maintenance, calibration, and direct physical verification for a Model 84 Charpy V-Notch (CVN) metal impact tester at Portsmouth Naval Shipyard in Kittery, Maine. Contractors must hold ISO/IEC 17025:2017 or ANSI/NCSL Z540-1 accreditation covering ASTM E23 direct physical verification standards. Specific tasks include inspecting fasteners, verifying base leveling, maintaining shaft bearings, testing release and brake mechanisms, checking safety enclosures, measuring direct physical and geometrical tolerances, and calibrating dynamic energy indicators. The contractor must submit a Calibration Certificate upon completion. If equipment issues prevent standard calibration or maintenance, the contractor must submit a Condition Found Report detailing required repairs, labor, and material estimates to receive Contracting Officer approval for Over and Above Work before proceeding. Security guidelines mandate that all contractor personnel must be U.S. citizens, pass background checks, and obtain appropriate base passes. Unescorted access to the Controlled Industrial Area (CIA) requires standard badges, two forms of active identification, and strict adherence to security rules, including camera prohibitions. Contractor vehicles require proper registration, inspection passes, and visible company logos to enter the CIA.

This Service Contract Act (SCA) wage determination (No. 2015-4011, Revision 35) issued by the U.S. Department of Labor establishes minimum wage rates, fringe benefits, and labor standards for federal contract work in the towns of Eliot and Kittery in York County, Maine. The document details specific hourly pay rates across various occupational categories, including administrative, automotive, health, maintenance, and technical fields. Contractors must provide required fringe benefits, including health and welfare payments ($5.92 per hour, or $5.42 per hour for contracts subject to Executive Order 13706), paid vacation based on length of service (two to four weeks), and eleven paid federal holidays per year. The determination outlines compliance requirements for Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage). Additional provisions mandate night and Sunday pay differentials for specific roles, hazardous duty pay differentials (4% to 8%) for working with explosives, and uniform allowance reimbursements ($3.35 per week) if specialized attire is required. The document also provides explicit instructions regarding exemptions for bona fide executive, administrative, and professional computer employees under 29 CFR Part 541. For job titles not explicitly listed in the determination, contractors must initiate the Standard Form 1444 (SF-1444) conformance process to establish an appropriate wage rate and classification prior to contract performance.

This document outlines the Operations Security (OPSEC) contract requirements for contractors working at the Portsmouth Naval Shipyard (PNSY). Its primary purpose is to establish guidelines for protecting classified information, Critical Information and Indicators (CII), and Controlled Unclassified Information (CUI) from unauthorized disclosure during contract performance. Contractors and subcontractors must prevent inadvertent disclosure of sensitive information. Depending on the work scope, prime contractors may be required to submit a signed OPSEC Plan prior to the project start date via encrypted DoD SAFE email or mail. The policy strictly prohibits sharing PNSY information on public websites, personal emails, or social media, and requires media inquiries to go through PNSY Public Affairs. Unauthorized disclosures may result in contract termination, removal from the project, or criminal penalties. Key compliance measures include adhering to the PNSY Portable Electronic Device (PED) policy, which restricts or controls devices capable of recording, storing, or transmitting data (such as smartphones, smartwatches, and USB drives). Contractors must safeguard sensitive details—including operation schedules, equipment capabilities, and Personally Identifiable Information (PII)—by shredding CUI using NSA-approved crosscut shredders, removing access badges outside the shipyard, restricting verbal discussions, and prohibiting unauthorized photography or filming. Any potential compromise or unauthorized solicitation of sensitive information must be reported immediately to the Activity Security Manager and Industrial Security Officer.