Notice of Intent to Sole Source

The Department of State's Embassy Cotonou seeks approval for a sole-source contract with SERVICE FIRST GP Ltd. to replace corroded HVAC condenser coils (chillers). This Firm-Fixed-Price contract, valued at $420,000, covers materials (eight TRANE condenser coils with marine coating) and installation, with a performance period of six months to one year. The justification for a sole-source award cites 41 US Code 1901 and FAR 13.501(a) due to the requirement for brand-name TRANE parts and SERVICE FIRST GP Ltd.'s unique qualifications as an authorized TRANE dealer, their ability to apply marine coating, their prior experience as the original installer, and their commitment to providing installation services that other vendors declined. Market research identified SERVICE FIRST GP Ltd. as the only qualified and willing contractor. The urgency stems from the chillers being non-operational, risking embassy operations if not replaced by June 2026. The cost was deemed fair and reasonable through an Independent Government Cost Estimate, catalog pricing, market research, and a detailed cost analysis. No other sources expressed interest, and the agency currently has no plans to compete future contracts due to these specialized requirements.