Cancer Registry Services - VA Pittsburgh Healthcare System

The VA Pittsburgh Healthcare System's Quality Assurance Surveillance Plan (QASP) outlines the systematic evaluation of performance for its Cancer Registry Services contract. This living document details monitoring methods, responsibilities of government personnel like the Contracting Officer and Government Point of Contact, and performance standards. Key standards include 100% case abstraction within 4-6 months, maintaining 80% follow-up for all patients and 90% for those diagnosed within the last five years, and timely data submission. Crucially, all abstracting personnel must be Certified Oncology Data Specialists (ODS-C) and participate in annual cancer-related education. The QASP also summarizes performance requirements, surveillance methods (periodic inspections and monthly invoice reports), and quality standards, with failure potentially leading to contract termination.

The Pittsburgh VA Healthcare System is soliciting quotes for Cancer Registry Services, identified as RFQ #36C24426Q0060. This 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside procurement falls under NAICS code 518210. The contract will be a Firm Fixed Price, Indefinite Delivery/Indefinite Quantity (IDIQ) contract with a five-year base period and up to five one-year ordering periods, commencing December 1, 2025. Services include Case Finding, Abstracts, and Follow-ups with estimated quantities per year. Quotes will be evaluated based on best value to the Government, considering technical capability, price, and past performance, with a comparative evaluation process. Offerors must be certified SDVOSBs listed in the SBA certification database and adhere to strict subcontracting limitations and various federal acquisition regulations, including those concerning data breach costs and electronic payment submissions.

The VA Pittsburgh Healthcare System requires Cancer Registry Services to maintain its database in compliance with American College of Surgeons Commission on Cancer and VHA standards. The contractor must have recent experience managing an accredited cancer registry program and as a consultant with the ACOS CoC. Services include case finding, abstracting (estimated 550-600 new cases annually), coding, follow-up, and consult hours. The contractor must be a VA-experienced Certified Oncology Data Specialist (ODS-C), abstract cases within 4-6 months of diagnosis, and maintain a 90% follow-up rate for patients within 5 years and 80% for patients within 15 years. The PWS also details requirements for Rapid Cancer Reporting System (RCRS) compliance, quality assurance, education, policy and procedure manual maintenance, outcome studies, data corrections, ACoS/CoC approval support, data reporting/transmission, and compliance with VA-specific/privacy training. All contractor personnel require background investigations and must comply with VA information and information system security and privacy language.