OrthoScan or Similar Mini C-Arm TAU 2020, Accessories, and Service Contract, IHS, Phoenix Indian Medical Center

This government file outlines essential clauses and contract administration data for federal acquisitions of commercial products and services. It incorporates numerous Federal Acquisition Regulation (FAR) clauses by reference, covering diverse areas such as contractor conduct, whistleblower protections, prohibitions on specific hardware/software/telecommunications, small business utilization, labor standards (convict labor, child labor, equal opportunity, trafficking in persons, employment eligibility), sustainable products, Buy American provisions, and electronic payment requirements. Key clauses highlighted by the Contracting Officer include restrictions on subcontractor sales, contractor employee whistleblower rights, reporting executive compensation, prohibition on ByteDance applications, and protection of government interests when subcontracting with debarred entities. The document also details contract administration roles, including the Technical Point of Contact (TPOC) and Contracting Officer, outlines registration requirements in the System for Award Management (SAM), and specifies electronic invoicing procedures via the Treasury's IPP system. It further addresses options for extending services and contract terms, protection of government property, and the Department of Health and Human Services' tax-exempt status.

The Indian Health Service (IHS), Phoenix Area Office (PAO), Division of Acquisition Management (DAM) has issued Request for Quotation (RFQ) #RFQ-26-PHX-038 for a Firm-Fixed Price Purchase Order for an OrthoScan or Similar Mini C-Arm TAU 2020, accessories, and a service contract. This solicitation is restricted to Small Businesses under NAICS Code 334517 and requires delivery to the Phoenix Indian Medical Center within 60 days of order. Proposals are due by June 9, 2026, at 4:00 PM MST via email to Donovan.Conley@ihs.gov. Offers will be evaluated based on technical specifications, past performance, and price reasonableness, with a comparative evaluation to determine the most advantageous offer to the Government. Offerors must provide product specifications, one to two relevant past contracts within the last five years, and a completed price schedule (Attachment A). Invoices will be submitted electronically through the Invoice Processing Platform (IPP) after shipment.

The document details a procurement for an OrthoScan TAU 2020 Mini C-Arm H system, including various components and services. The system features a High Definition 20 cm x 20 cm CMOS Flat Detector, 3 Megapixels/2k x 2k pixels imaging, a motorized stepless collimator, and a power range of 40-78 kVp, 40-160 micro Amps. Key components listed include a digital printer, wireless foot switch, OrthoTouch 2.0 touchscreen, 32" LCD monitor, IDR package, and a wireless network card for DICOM. The procurement also covers "Option Year" service contracts (Platinum Elite Service) for four years, freight, installation, and configuration. The total amount for all items is $11.00. The base year includes a 1-year commercial warranty for parts and labor, and the unit price incorporates all listed options. The system also includes features like LED surgical lights, bilateral sterile field keys, boost functionality, a 42.5 micron focal spot x-ray source, a custom embedded operating system, single key operation, USB archival/PACS compatibility, 108,000 image storage capacity, and one-day on-site clinical application training.

This government file outlines the clauses and contract administration data for federal acquisitions, incorporating various Federal Acquisition Regulation (FAR) and Department of Health and Human Services Acquisition Regulations (HHSAR) clauses by reference. It specifies mandatory compliance with FAR clauses related to confidentiality agreements, prohibitions on certain hardware/software, telecommunications equipment, inverted domestic corporations, and accelerated payments to small business subcontractors. The document also details clauses selected by the Contracting Officer, covering restrictions on subcontractor sales, whistleblower rights, executive compensation reporting, and prohibitions on ByteDance applications. Key administrative data includes the Technical Point of Contact (TPOC) for monitoring, the Contracting Officer's details, requirements for Contractor registration in the System Awards Management (SAM), and electronic invoicing procedures via the Department of Treasury's Invoice Processing Platform (IPP). The file emphasizes the tax-exempt status of the Department of Health and Human Services, Phoenix Area Indian Health Service, and provides guidelines for option evaluations and contract extensions.

The Arizona Department of Revenue has granted an Exemption Letter to the Department of Health & Human Services, Phoenix Area Indian Health Service, designating it as a Qualifying Hospital. Effective January 1, 2025, this exemption provides relief from the Arizona Transaction Privilege Tax, Use Tax, Cities Privilege Tax, and Cities Use Tax for specific business classifications. The exempt classifications include Utilities, Pipeline, Publication, Job Printing, Restaurant, Personal Property Rental, Retail, Use Tax, Jet Fuel Tax, Jet Fuel Use Tax, Utilities Services, Restaurants & Bars, Short Term Motor Vehicle Rental, Commercial Lease, Rental/Lease/License of TPP, and Wastewater Utility Service. The letter specifies that these exemptions apply to the Department of Health & Human Services as the customer, with limitations on deductions for transient lodging/hotel and other statutory restrictions. The exemption is valid for locations listed in Appendix A, which include various health centers and offices across Arizona and one in California. The organization must present a copy of this letter along with a completed Arizona Form 5000HC to vendors to substantiate its exempt status. The Department of Revenue reserves the right to rescind the letter if the information provided is inaccurate or if the organization ceases to qualify.

The Orthoscan Mini C-Arm Operators Manual (Models: 1000-0015, 1000-0016, 1000-0017) details the technical specifications and classifications of these medical imaging devices. It outlines industry and country device classifications, including Class 1 for equipment and Class II (FDA) for the X-Ray device. The manual specifies AC power requirements, such as nominal voltage (100/120/230 V~) and current (<5A at 120 V~). Laser specifications include a Class IIa beam (3.5mW, 635nm) compliant with FDA CFR Part 1040.10. X-ray assembly specifications highlight a continuous duty cycle, Petrick P030.40.20GW X-Ray tube, and a focal spot of 42.5 microns, with a tube kVp range of 40kVp to 80kVp. The document also covers an optimized dose filter (0.1mm copper) for reduced patient dose, and generator/HVPS characteristics, noting continuous and pulsed modes for different models. Environmental specifications detail storage and operating temperature and humidity ranges. Imaging specifications include digital image processing, 24” or 27” touchscreen monitors, and various resolution and image capacities. Detector specifications for TAU 1512, TAU 1515, and TAU 2020 CMOS SSXI sensors are provided, covering pixel size, sensitive area, and kV ranges. Finally, system mechanical characteristics outline the C-arm's dimensions, orbital and pivotal ranges, and source to detector distances. This comprehensive manual serves as a critical reference for understanding the operational and safety parameters of the Orthoscan Mini C-Arm devices.