Youth Camp Medical Services

This government Request for Quote (RFQ) W912JD26QA011, issued by the United States Property and Fiscal Office for Maine, seeks proposals for Youth Camp Medical Services for the Maine Army National Guard's annual Youth Camp. The contract, valued at up to $34,000,000, is a total small business set-aside under NAICS code 561320. The contractor must provide two Level 2 Registered Nurses with specific qualifications and liability insurance to staff a 24/7 medical room from July 11-24, 2026, at the Bog Brook Training Area, Gilead, Maine. Proposals will be evaluated based on technical capabilities, price, and past performance, with an emphasis on demonstrating a clear understanding of requirements and adherence to federal acquisition regulations.

This Performance Work Statement (PWS) outlines the requirements for medical services at the Maine Army National Guard (MEARNG) Child & Youth Program's annual Youth Camp. The contractor must provide two Registered Nurses (RN II) from July 11 to July 24, 2026, to care for approximately 50 adults and 100 youth weekly at the Bog Brook Training Area in Gilead, Maine. Services are required from 7 AM to 9 PM daily, with 24/7 on-call availability. The PWS details contractor responsibilities, including maintaining a clean medical room, managing medications, coordinating care, developing nursing plans, and providing daily reports. The government will furnish workspace, meals, and essential medical supplies. The contractor must ensure nurses have valid Maine or Compact RN II licenses, at least one year of pediatric/school/camp nursing experience, current adult and pediatric CPR certification, and liability insurance of $1 million per claim and $3 million per annum. The document also specifies quality control, security, and information security requirements, including various mandatory training programs and compliance with government regulations.

This document, Wage Determination No. 2015-4009, Revision No. 32, outlines the prevailing wage rates and fringe benefits for service contract employees in specific counties of Maine, including Franklin, Kennebec, Knox, Lincoln, Oxford, Somerset, and Waldo. It details various occupational categories such as administrative, automotive, food service, health, information technology, and maintenance, along with their corresponding hourly rates. The document also includes important information regarding Executive Orders 13706 (Paid Sick Leave for Federal Contractors) and 13658 (Establishing a Minimum Wage for Contractors), outlining contractor obligations for paid sick leave and minimum wage requirements. Additionally, it specifies benefits like health and welfare, vacation, and holidays. Footnotes provide clarifications for computer employees, air traffic controllers, and weather observers regarding exemptions and night/Sunday pay. Hazardous pay differentials for work with ordnance and uniform allowance guidelines are also detailed. The document concludes with the conformance process for unlisted occupations, ensuring fair compensation for all service employees.

This amendment to solicitation W912JD26QA0110001 clarifies questions from contractors regarding a short-term requirement for nursing services. Key clarifications include the Period of Performance being 14 calendar days from July 11-24, 2026. Regarding medication, the parent/youth will provide prescribed medication in original bottles, and contracted nurses will log and secure it, but will not provide any medication themselves, including over-the-counter products. For CPR certification, any in-person nationally recognized CPR course with AED certification is acceptable. The previous contract information was shared (W912JD25PA024 for $16,850.00), but incumbent pricing is proprietary. There are no option years for this 14-day requirement, and no RNs from the previous contract are assigned to this new requirement. Contractors are responsible for acknowledging amendments.