DW USC C DocuWare Update/Support Contract
ID: NOI-CC-26-000094Type: Special Notice
Overview

Buyer

HEALTH AND HUMAN SERVICES, DEPARTMENT OFNATIONAL INSTITUTES OF HEALTHNATIONAL INSTITUTES OF HEALTH - CCBETHESDA, MD, 20892, USA

NAICS

Software Publishers (513210)

PSC

IT AND TELECOM - APPLICATION DEVELOPMENT SOFTWARE (PERPETUAL LICENSE SOFTWARE) (7A20)

Set Aside

No Set aside used (NONE)

Original Source

https://sam.gov/workspace/contract/opp/23e9528201f74f17ba8620d4bdecf237/view
Timeline
    Description

    The Department of Health and Human Services, through the National Institutes of Health (NIH), intends to award a firm-fixed price contract to DocuWare Corporation for a one-year license and annual maintenance and software support services for its document management system. This procurement is essential for the Department of Transfusion Medicine (DTM) to effectively manage patient and donor medical records, leveraging DocuWare's capabilities for document digitization and workflow automation. The contract, valued at approximately $25,151.16, is justified as a sole-source acquisition due to the unique requirements of DTM and the significant costs associated with migrating to an alternative system. Interested parties may submit capability statements by December 14, 2025, to Valerie Gregorio at valerie.gregorio@nih.gov for consideration.

    Point(s) of Contact
    No information provided.
    Files
    Title
    Posted
    Docuware P03-JOFOC Under the SAT 2.docx
    The Department of Health and Human Services, National Institutes of Health, seeks to award a firm-fixed priced contract to DocuWare Corporation for a one-year license and annual maintenance and software support services. This sole-source acquisition, justified under FAR 13.106-1(b)(1) due to the Simplified Acquisition Threshold, is for DocuWare software used by the Department of Transfusion Medicine (DTM) to manage patient and donor medical records. DTM has been using DocuWare since 2016, with over 80,000 active documents, and migrating to another system would incur significant duplication of costs, time, and labor for data migration, template development, and staff training. The estimated cost for this project is $25,151.16, with the price deemed fair and reasonable based on a comparison to historical contract amounts for the same services. The government will continue to assess the market for future competition.
    Services_SOW_Docuware Annual maintenance 8-27-2025.doc
    This Statement of Work (SOW) outlines the renewal of annual maintenance and support services by DocuWare Corporation for its DocuWare software, utilized by the Department of Transfusion Medicine (DTM) at the NIH Clinical Center. The DocuWare application is crucial for the electronic management of patient and donor records at NIH. The SOW, effective from December 15, 2025, to December 14, 2026, details mandatory tasks including ongoing maintenance and support for DocuWare, Scan Station, View Station, and DocuWare Test Bench. Specific plans for implementation, training, reporting, and change management are noted as
    Lifecycle
    Title
    Type
    DW USC C DocuWare Update/Support Contract
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