Repair services o Modula Vertical Lift System (VLS)

This federal memorandum justifies a sole-source procurement below the simplified acquisition threshold (SAT) for certified maintenance and repair of two legacy Modula Vertical Lift Systems (VLSs) at Army Air Service Facilities #1 and #2. Issued by the National Guard Bureau on behalf of the U.S. Property and Fiscal Officer for Kansas, the document names Modula Inc. as the only viable source for this firm-fixed-price purchase order. The requirement is restricted due to Modula's proprietary diagnostic software, system keys, firmware calibrations, and restricted internal replacement parts. Non-certified third-party servicing would void the equipment's safety certifications. Market research identified 22 authorized dealers nationwide, including six SAM.gov-registered small businesses. However, the assigned regional affiliate, Bradford Systems Co., lacks the specialized technical expertise required for these older, legacy VLS machines. Consequently, Modula Inc. must deploy its senior technicians to complete the repairs. To satisfy regulatory requirements, the government will post an intent to sole source on SAM.gov. The contracting officer will establish price fairness and reasonableness by comparing the proposal against historical repair costs and the manufacturer's commercial price list.

This Performance Work Statement (PWS) outlines the requirements for the Kansas Army National Guard (KSARNG) to obtain electronic control system repair and reprogramming services for two Modula Vertical Lift Systems. The objective is to restore these automated parts storage bins to full operational capability in accordance with manufacturer specifications. The 12-month contract requires the contractor to diagnose, repair, or replace internal and external control panels, processors, sensors, wiring, and associated mechanical components. Additionally, the contractor must reprogram, calibrate, and perform a full-cycle operational verification test witnessed by a government representative. Services will be performed at two locations during weekday operating hours (Tuesday through Friday, 7:00 AM to 5:00 PM): - Army Aviation Support Facility #1 (AASF #1) in Topeka, KS, which houses a 2012 Modula system (60 trays). - Army Aviation Support Facility #2 (AASF #2) in Salina, KS, which houses a 2011 Modula system (42 trays). The contractor is responsible for providing all necessary personnel, tools, and materials, while the government will only provide standard electrical utilities. Performance will be evaluated based on specific quality standards, including a requirement that repaired parts remain defect-free for 90 days and the reprogrammed system operates without error for 30 consecutive days post-calibration. Strict physical security and installation access controls apply, and telework is not permitted.