R614--Document Destruction Services Iowa City VA Health Care System

This Statement of Work outlines requirements for document destruction services for the Iowa City VA Health Care System and its Community Based Outpatient Clinics. The contractor must be NAID certified and provide all labor, equipment, and secure disposal of sensitive paper and non-paper materials like DVDs and CDs for a two-year term. Services include weekly pickups at the main VA facility and monthly or every-other-month pickups at CBOCs and other locations, using contractor-provided locked containers. Materials must be crosscut shredded to 1x5mm or further processed by pulping, pulverizing, or incineration. If off-site destruction occurs, an unbroken chain of custody is mandatory. The contractor must provide a certificate of destruction within two business days, maintain confidentiality, and ensure employee training and background checks. Approximately 137,000 lbs of paper are estimated for shredding annually. The contract also mandates compliance with VA records management procedures and HIPAA regulations.

This Sources Sought Notice from the Department of Veterans Affairs, Network Contracting Office 23, seeks small business sources for Document Destruction Services for the Iowa City VA Health Care System and its Community Based Outpatient Clinics. This is a market research initiative, not a solicitation, to identify capable contractors under NAICS code 561990. Services include destroying various VA records and materials, with the contractor providing all labor and equipment for disposal. Interested businesses must submit a capability statement by November 11, 2025, detailing company information, business size (e.g., SDVOSB, VOSB), Unique Entity ID, and any relevant GSA Schedule or IDIQ contracts. Responses will inform future planning and will not be considered offers.