RFP 462624 - Power Control & Regulating System for AGS Motor Generator Set (Cycloconverter)

This Statement of Work (SOW) outlines the procurement for a power control and regulating system (Cycloconverter) for the AGS Motor Generator Set at Brookhaven National Laboratory (BNL). The system will control the input power to a 9 MW motor driving a 95 MVA generator, buffering the AC power line from the AGS magnets' pulsating load. The contractor is responsible for designing, manufacturing, testing, delivering, partially installing, and commissioning the Cyclo, ensuring seamless integration with existing equipment. Key requirements include technical performance, detailed design reviews (PDR and FDR), comprehensive documentation, software development with configuration control, adherence to Environment, Safety, and Health (ESH) standards, and quality assurance. Deliverables include program plans, design reports, manufacturing plans, and final equipment with extensive documentation. The project emphasizes strict adherence to specifications, safety regulations, and a collaborative effort between the contractor and BNL for installation and commissioning, with a focus on potential value engineering for improvements.

Brookhaven National Laboratory (BNL) requires a new Power Control and Regulating System (cycloconverter) for its Alternating Gradient Synchrotron (AGS) Accelerator. This cycloconverter will manage a 9 MW wound rotor induction motor driving a 95 MVA generator, regulating input power to buffer the AC lines from large pulsating loads from the AGS magnets. The system needs to precisely control motor rotor currents to maintain constant input power and a consistent rotational speed at the start and end of each magnet cycle. Key requirements include advanced feedback loops for current and power regulation, protective devices with extensive interlocks and alarms, and comprehensive controls for local and remote operation. The new system must be compatible with existing infrastructure, utilizing a new transformer and the existing switchgear. Factory and final acceptance testing will ensure performance, safety, and adherence to all technical specifications. The project emphasizes robust mechanical and electrical design, critical for the AGS Accelerator's operational stability and efficiency.

The Brookhaven Science Associates (BSA) Supplemental Terms and Conditions for Onsite Contractors outlines critical requirements for entities working at Brookhaven National Laboratory (BNL). Key areas include mandatory badging and orientation for all contractor and subcontractor employees, with specific documentation requirements for U.S. and non-U.S. citizens. The document strictly prohibits controlled substances and alcohol on-site, mandating contractors to establish drug-free and alcohol-free workplace policies, awareness programs, and testing procedures. Accident reporting, vehicle and material inspection, and comprehensive insurance coverage (including Worker’s Compensation, General Liability, and Automobile Liability) are also detailed. Contractors must comply with 10 CFR 851 and BSA’s Worker Safety and Health Program, submitting Job Hazard Analyses and Safety Data Sheets, and adhering to strict safety protocols. The terms also address foreign government talent recruitment programs, requiring full disclosure from contractors to prevent unauthorized technology transfer. Non-compliance can lead to work stoppages, financial penalties, and contract termination.

Brookhaven National Laboratory, managed by Brookhaven Science Associates, LLC, has issued BSA Request for Proposal No. 462624 for a Cycloconverter - Power Control and Regulating System for the AGS Motor Generator Set. This Proposal Pricing Sheet (AMS-Form-043) outlines a milestone payment plan with nine key stages, including preliminary and final design reviews, equipment fabrication, factory tests, delivery, installation, commissioning, and final documentation, spanning 104 weeks from contract award. The proposal requires a firm fixed price, valid for 180 days, with payment terms of FOB Destination, Net 30 Days (or Net 10 Days for small businesses). Proposing firms must acknowledge and agree to BSA’s requirements, terms, conditions, and delivery schedule by signing the document, ensuring the provision of necessary resources.

The “ANNUAL REPRESENTATIONS & CERTIFICATIONS” (AMS-FORM-050) is a crucial document for offerors seeking to provide goods or services to Brookhaven National Laboratory (BNL/BSA) in support of U.S. Government contracts. It consolidates required registration data and certifications, aiming for efficiency. All offerors must complete sections on business information and an authorized signature. Small business offerors have additional sections for specific certifications, including NAICS codes and various small business subcategories like women-owned, veteran-owned, and HUBZone. Offerors working under U.S. Government prime contracts must complete further sections covering certifications on lobbying, executive compensation, responsibility matters (debarment, tax delinquency), and compliance with equal opportunity and affirmative action regulations. The form also includes a Buy American certification for supplies and construction materials. Misrepresentation of information can lead to severe penalties.

This Statement of Work (SOW) outlines the procurement of a power control and regulating system (Cycloconverter) for the Alternating Gradient Synchrotron (AGS) Motor Generator Set at Brookhaven National Laboratory (BNL). The Contractor is responsible for designing, manufacturing, testing, delivering, partially installing, and commissioning the Cycloconverter, which will control the input power to a 9 MW wound rotor induction motor. Key requirements include seamless integration with existing motor systems, documented experience in building cycloconverters of similar class and size, and adherence to detailed design, manufacturing, and quality assurance specifications. The SOW also specifies rigorous documentation, design reviews (Preliminary and Final), software requirements, and adherence to Environment, Safety, and Health (ESH) standards. Deliverables and a preliminary schedule for project milestones are also provided.

This Brookhaven National Laboratory (BNL) specification details the technical requirements for a power control and regulating system (cycloconverter) for the AGS Motor Generator Set. The cycloconverter regulates input power to a 9 MW wound rotor induction motor, which drives a 95 MVA generator for the Alternating Gradient Synchrotron (AGS) Accelerator. The system must manage pulsed loads from AGS magnets by controlling motor rotor currents, maintaining constant input power and unity power factor, and ensuring consistent rotational speed at the start and end of each cycle. The specification covers design, operational requirements, feedback loops for current and power regulation, protective devices, controls, testing procedures, and mechanical/electrical considerations, emphasizing safety and integration with existing BNL systems. The contractor is responsible for supplying all necessary equipment, sensors, and control circuitry, while BNL provides the power reference and handles transducer mounting.

Brookhaven Science Associates (BSA), managing Brookhaven National Laboratory for the U.S. Department of Energy, is seeking proposals for a Cycloconverter – Power Control and Regulating System for the AGS Motor Generator Set. This Request for Proposal (RFP) No. 462624, issued on February 20, 2026, is a full and open competition under NAICS code 335999. The system will control input power to a 9 MW induction motor driving a 95 MVA generator at the Alternating Gradient Synchrotron. Proposals are due by March 23, 2026, with an estimated award in July 2026. Submissions must include separate technical (Volume 1) and business/price (Volume 2) proposals, emailed to jchristy@bnl.gov. Technical proposals will be scored based on design and technical capabilities (40 points), prior experience (40 points), manufacturing capabilities (10 points), and quality assurance (10 points), requiring a minimum score of 70 points to be considered responsive. BSA will use a "Best Value" procurement methodology, where technical factors are more important than price initially, but price becomes more significant as technical scores narrow.

Brookhaven Science Associates (BSA), under a Prime Contract with the U.S. Department of Energy, is seeking a contractor to provide a Cycloconverter – Power Control and Regulating System for the AGS Motor Generator Set at Brookhaven National Laboratory (BNL). This firm-fixed-price contract, number 462624, requires the contractor to furnish all labor, services, materials, and equipment in accordance with the Statement of Work, Technical Specification, and BNL Supplier Quality Assurance Requirements. The contract has a performance period of 104 weeks, with specific deliverables and a milestone-based payment schedule. Detailed instructions for freight, labeling, packing, and notification requirements are provided, including specific protocols for heavy or international shipments. The contract incorporates BSA's General and Supplemental Terms and Conditions for Commercial Items and Services and for Work Onsite at BNL.

This Statement of Work (SOW) outlines the procurement for a power controller/regulator system for the Alternating Gradient Synchrotron (AGS) Motor Generator Set at Brookhaven National Laboratory (BNL). The system, a cycloconverter, will manage input power to a 9 MW wound rotor induction motor, controlling real and reactive power for the AGS magnets. The contractor is responsible for designing, manufacturing, inspecting, testing, delivering, partially installing, and commissioning the cycloconverter, which must seamlessly interface with the existing motor. Key requirements include documented experience with similar cycloconverters, detailed design and manufacturing plans, adherence to rigorous quality assurance standards, and comprehensive documentation. Deliverables span program plans, design review reports, performance reports, and end-item documentation. The project also emphasizes environmental, safety, and health (ESH) compliance, along with a schedule for design reviews, equipment fabrication, delivery, installation, and commissioning. Value engineering proposals are encouraged to enhance performance, reliability, quality, safety, or reduce costs.

Amendment 2 to RFP 462624, concerning a Cycloconverter, addresses eleven questions from potential vendors. The responses provide technical details such as rotor time constants for different phases (U-N, V-N, W-N) and available routine motor tests, including Hipot, Meggar, and Low resistance measurements. BNL confirms they do not have information on the percentage of total harmonic distortion (% THD) of the rotor current or an external matching transformer. The amendment includes references to attached pictures for shaft ends, available voltage (480VAC and 208VAC 60Hz), building floor plans with basement and control room dimensions, and the outdoor transformer installation site. BNL also outlines testing procedures, stating that BNL employees will perform tests under vendor supervision. Information regarding startup process traces is unavailable due to LOTO procedures, and details on rotor/stator current/voltage and power are provided in attached test reports. This amendment clarifies technical specifications and logistical information for the RFP.

Brookhaven Science Associates (BSA), managing Brookhaven National Laboratory for the U.S. Department of Energy, is seeking proposals for a Cycloconverter – Power Control and Regulating System for the AGS Motor Generator Set (RFP No. 462624). This procurement is a full and open competition under NAICS code 335999, with a 600-employee size standard. The scope requires furnishing all labor, services, materials, and equipment as per the draft contract. Proposals are due March 23, 2026, with an estimated award in July 2026. Submissions must include separate technical and business/price volumes, adhering to strict formatting and content guidelines, including a compliance matrix, design overview, past experience, manufacturing capabilities, and quality assurance plan. Technical proposals are scored out of 100 points, with a minimum of 70 points required for consideration. BSA will use a “Best Value” procurement methodology, weighing technical factors (more important than price) and price to determine the most advantageous offer. Offerors must be registered in SAM.gov and provide a two-year warranty.

This Brookhaven National Laboratory (BNL) specification, dated February 20, 2025, outlines the technical requirements for a new power control and regulating system (cycloconverter) for the Alternating Gradient Synchrotron (AGS) Accelerator. The cycloconverter will regulate input power to a 9 MW wound rotor induction motor driving a 95 MVA generator, controlling motor rotor currents to buffer AC power lines from large pulsating loads. The system must maintain constant input power to offset losses, ensuring consistent motor speed at the start and end of each cycle. It details requirements for frequency synthesis, synchronization, feedback loops, protective devices, controls, test points, instrumentation, and electrical/mechanical considerations. The document also specifies factory acceptance testing, delivery preparation, and data for existing equipment, emphasizing the need for a robust and precise system to support the AGS Accelerator while integrating with existing infrastructure and maintaining the old cycloconverter as a backup.

Brookhaven National Laboratory's (BNL) Supplier Quality Assurance Requirements (BNL-QA-101) outlines mandatory quality standards for suppliers to Brookhaven Science Associates (BSA). The document details general requirements applicable to all suppliers, including maintaining an ISO 9001-compliant quality system, undergoing buyer assessments, and ensuring subcontractor compliance. It also covers responsibilities for product conformance, material protection, and calibration of measuring equipment. Special requirements, invoked when specified in procurement documentation, address aspects like quality assurance programs, configuration control, manufacturing/inspection plans, special processes, and extensive documentation packages. Additionally, it specifies requirements for handling suspect counterfeit parts, electrostatic discharge control, and compliance with safety standards for various equipment types (electrical, fire protection, hoisting, powered machinery, aerial devices). The document emphasizes adherence to regulations like OSHA, ASME, and ANSI, along with specific protocols for chemical handling (GHS compliance), age/shelf life control, product recalls, and software management. Nuclear (NQA-1) specific requirements are integrated throughout, particularly for certification, calibration, and right of access.

The Brookhaven Science Associates, LLC (BSA) General Terms and Conditions document outlines the contractual obligations for commercial products and services at Brookhaven National Laboratory (BNL). It defines key terms like "Agreement" and "Contractor," establishes an order of precedence for contractual documents, and details various operational aspects. Key provisions cover acceptance, unauthorized obligations, workplace policies, environmental and safety reporting, assignments, dispute resolution, excusable delays, and termination for convenience or default. The document also addresses payment, changes, inspection, taxes, title and risk of loss, warranties, and limitations of liability. Furthermore, it mandates compliance with applicable laws, IPv6 standards for IT, patent indemnity, royalty reporting, and procedures for suspect/counterfeit items. It includes clauses on public dissemination of information, executive compensation reporting, employee identification, and incorporates numerous Federal Acquisition Regulation (FAR) and Department of Energy Acquisition Regulation (DEAR) clauses by reference, ensuring adherence to federal contracting standards.

The Brookhaven National Laboratory's Acquisition Management System Form AMS-Form-001 outlines the criteria for waiving the Small Business Subcontracting Plan, as mandated by Public Law 95-507. This waiver applies to negotiated contracts exceeding $900,000 or construction contracts over $2,000,000, including modifications and change orders surpassing these thresholds. Contractors can be exempt if the work is performed entirely outside the United States and its territories, or if no subcontracting will occur. The form requires contractor certification and subsequent validation by a buyer/contract specialist/manager and approval by the Small Business Liaison Administrator to determine the plan's inapplicability.

Amendment 1 to RFP 462624,

This document outlines the General Terms and Conditions for Commercial Products and Services at Brookhaven National Laboratory (BNL) by Brookhaven Science Associates, LLC (BSA). It defines key terms such as 'Agreement,' 'BSA,' and 'Contractor,' and establishes the order of precedence for contract documents. The terms cover acceptance, complete agreement, and unauthorized obligations. Crucially, the document details policies on a respectful workplace, reporting environmental and safety concerns, and dispute resolution, requiring negotiation and mediation before legal action in New York State courts. It also addresses excusable delays, termination for convenience or default, payment terms, and modifications. The agreement specifies inspection rights, tax responsibilities (noting BSA's tax-exempt status), and the transfer of title and risk of loss to the Government upon acceptance. Warranty provisions are included, along with limitations of liability. Compliance with federal, state, and local laws, including IPv6 for IT acquisitions, is mandated. Patent indemnity, royalty reporting, and notification of infringement are covered for agreements exceeding certain thresholds. The document strictly prohibits suspect/counterfeit items and outlines procedures for their handling. Federal common law governs the agreement. Restrictions on public dissemination of contract information and requirements for reporting executive compensation for larger agreements are also specified. Finally, it incorporates numerous Federal Acquisition Regulation (FAR) and Department of Energy Acquisition Regulation (DEAR) clauses by reference, adapting terms to the BSA-Contractor relationship and emphasizing the use of commercial products.

Brookhaven Science Associates, LLC (BSA) outlines supplemental terms and conditions for contractors working at Brookhaven National Laboratory (BNL). These terms cover critical areas like mandatory badging and orientation for all contractor and subcontractor employees, with specific documentation requirements for U.S. and non-U.S. citizens. The document also establishes a strict controlled substance and alcohol-free workplace policy, including definitions, awareness programs, and potential drug/alcohol screening. Contractors are required to implement their own substance abuse programs and report any convictions. Additionally, the terms detail procedures for reporting accidents and off-normal occurrences, vehicle and material inspection protocols for radioactive materials, and comprehensive insurance requirements. A significant portion addresses compliance with 10 CFR 851 and BSA's Worker Safety and Health Program, emphasizing hazard identification, control, and employee training. Non-compliance can lead to work stoppages, penalties, and contract termination. Finally, the document mandates disclosure of participation in foreign government talent recruitment programs to mitigate risks to national security.