The Department of Health and Human Services, specifically the Indian Health Service (IHS), intends to award a sole-source contract for Thermal Printing System Solution Maintenance Services at the Rosebud IHS Hospital in South Dakota. This procurement aims to ensure continuity of care and coordination for IHS patients, with the selected vendor required to provide proprietary services that only they can deliver. The contract, valued at approximately $650,000, will span from February 1, 2026, to January 31, 2031. Interested parties may direct inquiries to Jarrod Cole, Purchasing Agent, via email at jarrod.cole@ihs.gov, as this notice is not a request for quotes or proposals.

application/vnd.openxmlformats-officedocument.wordprocessingml.document

Intent to Award Sole Source - IHS1522834 DataRay.docx

The Great Plains Area Indian Health Service (IHS) has issued a notice of intent to award a sole-source, Firm Fixed-Price Purchase Order to a single vendor for Thermal Printing System Solution Maintenance Services at Rosebud IHS Hospital, Rosebud, SD. The contract, valued at an estimated $650,000.00, will cover the period from February 1, 2026, to January 31, 2031. This action is based on a waiver request under FAR 6.302-1, citing that only one responsible source can provide the proprietary services required to ensure continuity of care for IHS patients. The government is seeking responses that demonstrate clear evidence of sole source advantage, cost-effectiveness, and alignment with agency standardization, while reserving the right to determine whether competitive procurement is warranted. This is not a request for quotes or proposals. Inquiries should be directed via email to Jarrod Cole, Purchasing Agent.

The Great Plains Area Indian Health Service hereby submits a notice of intent to award a sole source, Firm Fixed-Price, Base +4 Purchase Order for Thermal Printing System Solution Maintenance Services for Rosebud IHS Hospital, Rosebud SD. The vendor must be able to provide services to help ensure the health clinic can provide continuity of care and coordination of care for IHS patients. The period of performance will be 02/01/2026 – 01/31/2031. The acquisition is to provide Thermal Printing System Solution Maintenance Services for Rosebud IHS Hospital, Rosebud SD

This sole source contracting action is pursuing a waiver from placing an order on a competitive basis pursuant to FAR 6.302-1, only one responsible source and no other supplies or services will satisfy agency requirements and is based on the fact that this vendor is the sole company that can provide proprietary services.

The total estimated value is $650,000.00. Responses to this notice must demonstrate clear and convincing evidence that sole source would be advantageous to the Government, would not be cost or time prohibitive, and would not hinder the mission objective of our agency standardization. The determination not to compete this proposed contract action is solely within the discretion of the Government. Information received will normally be considered for the purpose of determining whether to conduct competitive procurement. The Government will not be responsible for any costs incurred by responding to this notice.

This is NOT a request for quotes or proposals.

Questions or comments to this Notice of Intent should be directed to Jarrod Cole, Purchasing Agent via email only at jarrod.cole@ihs.gov (phone calls/voice mail messages regarding questions will not be accepted and will not receive a response). Please indicate in the subject of your email: Notice of Intent Question Submission – IHS1522834, Thermal Printing System.

Total Small Business Set-Aside (FAR 19.5)

Buyer

NAICS

PSC

Set Aside

Original Source