ContractSources SoughtBuy Indian Set-Aside (specific to Department of Health and Human Services, Indian Health Services)

Data Ray label system software and maintenance

DEPARTMENT OF HEALTH AND HUMAN SERVICES• 7571TE26Q00028
Response Deadline
May 29, 2026
9 days left
Days Remaining
9
Until deadline
Set-Aside
Buy Indian Set-Aside (specific to Department of Health and Human Services, Indian Health Services)
Notice Type
Sources Sought

Contract Opportunity Analysis

The Indian Health Service, through the Fort Belknap Service Unit Laboratory Department, is seeking market information for Data Ray label system software and maintenance as part of a Buy Indian set-aside assessment. The work is to upgrade the specimen labeling system by replacing label printers, updating software, adding printers for additional departments, and securing ongoing annual service support. The scope includes software that interfaces with RPMS, Data Innovations Middleware, and laboratory instruments, along with 24/7 phone support, software upgrades, replacement equipment as needed, troubleshooting, and network-accessible label printers with DATARAY-specific drivers to support Joint Commission and CMS-related laboratory requirements. The performance location is Harlem, Montana, and the contemplated effort is described as an annual service arrangement with a base period and four option years, with printer delivery within 30 days of award, installation within 5 days of delivery, and training within 7 days of installation. This is a sources sought notice only; interested firms are being asked to submit the specified representation and capability information to Carlton Taylor at HHS, with SAM registration required at the time an offer or quotation is submitted.

Classification Codes

NAICS Code
513210
Software Publishers
PSC Code
7A21
IT AND TELECOM - BUSINESS APPLICATION SOFTWARE (PERPETUAL LICENSE SOFTWARE)

Solicitation Documents

2 Files
IHS IEE Representation Form.pdf
PDF•803 KB•May 19, 2026
AI Summary
The Indian Health Service (IHS) provides a Buy Indian Act Indian Economic Enterprise Representation Form for solicitations, sources sought, or requests for information (RFIs). This form allows offerors to self-certify as an “Indian Economic Enterprise” (IEE) in accordance with 25 U.S.C. 47 and HHSAR 326.601. To be eligible, an enterprise must meet the IEE definition at the time of offer, contract award, and throughout the contract performance period. Contractors must immediately notify the Contracting Officer if they no longer meet eligibility requirements. Contracting Officers may request documentation for eligibility, and awards are subject to protest if eligibility is questioned. Successful offerors must also be registered with the System for Award Management (SAM). False or misleading information can lead to penalties under 18 U.S.C. 1001 for false statements and 31 U.S.C. 3729-3731 and 18 U.S.C. 287 for false claims. The form requires the offeror to state whether they meet the IEE definition, along with the name of the 51% owner, certifying signature, printed name, name of the federally recognized tribal entity, business name, and DUNS number.
SOW.pdf
PDF•186 KB•May 19, 2026
AI Summary
The Fort Belknap Service Unit Laboratory Department requires an upgrade to its specimen labeling system, known as FB LAB DATARAY UPGRADE 2026. This project aims to replace current label printers, update software, add printers for additional departments, and secure an annual service agreement. The primary purpose is to ensure the system meets laboratory accreditation requirements set by The Joint Commission (TJC) and federal regulations by CMS. The scope includes providing software to communicate with RPMS, Data Innovations Middleware, and laboratory instruments for label generation, along with 24/7 phone support, software upgrades, replacement of equipment as needed, and troubleshooting services. Deliverables include printer delivery within 30 days of award, installation within 5 days of delivery, and training within 7 days of installation. The period of performance is 365 days, and the place of performance is the Indian Health Service, Fort Belknap Service Unit. Technical specifications require network-accessible label printers and drivers specific to DATARAY software to facilitate printing various labels.

Related Contract Opportunities

Project Timeline

postedOriginal Solicitation PostedMay 19, 2026
deadlineResponse DeadlineMay 29, 2026
expiryArchive DateJun 13, 2026

Agency Information

Department
DEPARTMENT OF HEALTH AND HUMAN SERVICES
Sub-Tier
OFFICE OF THE ASSISTANT SECRETARY FOR FINANCIAL RESOURCES (ASFR)
Office
OMAS STRATEGIC BUYING CENTER - INFORMATION TECHNOLOGY

Point of Contact

Name
Carlton Taylor

Place of Performance

Harlem, Montana, UNITED STATES

Official Sources

View on SAM.gov