S218--Snow & Ice Removal

This federal document is a Justification and Approval (J&A) for other than full and open competition issued by the Department of Veterans Affairs (VA) for the Iowa City VA Medical Center. Under Acquisition ID 36C263-26-AP-2499, the VA intends to award a sole-source, firm-fixed-price contract for snow removal services to Patriot Property LLC, a Service-Disabled Veteran-Owned Small Business (SDVOSB). The contract spans a base year and four option years (September 1, 2026, to August 31, 2031) with an estimated value of $674,175. The statutory authority invoked is 41 USC §3304(a)(1), which permits sole sourcing when there is only one responsible source. Market research revealed that Patriot Property LLC is the only registered, eligible SDVOSB within an 80-mile radius capable of responding quickly to winter weather. Prior procurements suffered from delays due to a lack of local, registered providers. While other local businesses expressed interest, they are not registered in the System for Award Management (SAM). To promote future competition and remove barriers, the VA has provided SAM registration instructions to non-registered local vendors and plans to post a 10-day notice of its intent to sole source. The Contracting Officer determined the anticipated cost is fair and reasonable based on previous contract pricing and the Independent Government Estimate. The J&A has been certified and approved by the Maintenance Supervisor, Contracting Officer, and Branch Chief.

This presolicitation notice announces the Department of Veterans Affairs' (VA) intent to award a sole-source, firm-fixed-price contract to Patriot Property Services LLC, a Service-Disabled Veteran-Owned Small Business (SDVOSB), for snow and ice removal services at the Iowa City VA Health Care System. The VA, through Network Contracting Office 23, determined that Patriot Property Services LLC is the only responsible source capable of meeting the requirement. This determination is based on the lack of other qualified small businesses registered in Iowa under NAICS code 561730 that can respond rapidly to changing winter weather, fulfill subcontracting limitations, and maintain a local snow removal team within 80 miles of the facility. Although this notice is not a competitive solicitation, interested vendors who believe they can fully meet the Government's requirements may submit a capability statement, proposal, or quotation. The VA will review all submissions received by July 20, 2026, at 10:00 AM Central Time to determine whether to transition this procurement to a competitive basis. The final decision to compete the requirement remains solely within the government's discretion.