NNMC: Lease of Mobile Sterile Processing Unit

This Statement of Work outlines the requirements for the Northern Navajo Medical Center (NNMC) in Shiprock, New Mexico, to rent, install, and maintain an Expandable Mobile Sterile Processing Unit (EMSPU). The critical regional healthcare facility requires this temporary, wheeled mobile unit to ensure uninterrupted sterile processing operations during internal facility needs. The contract comprises a one-year base period with four optional one-year extensions, totaling up to five years. The contractor is responsible for providing all engineering design, logistics, delivery, safe positioning, utility connections, and operational commissioning. The EMSPU must meet strict spatial dimensions (approximately 75' x 30' x 15') and feature a unidirectional clinical workflow with distinct clean-side and dirty-side anterooms to prevent cross-contamination. Furthermore, the contractor must supply all specialized equipment—including sinks, washers, sterilizers, and water treatment systems—and establish reliable tie-ins to NNMC’s electrical, wastewater, water, HVAC, and fire suppression systems. All components and processes must comply with strict healthcare regulations, such as CDC, OSHA, and ANSI/AAMI standards, specifically adhering to ANSI/AAMI Standard 108 for medical device water quality. Ongoing contractor responsibilities include providing comprehensive staff training, executing quarterly preventative maintenance (with all-inclusive costs bundled into the contract), and delivering 24-hour emergency repair response times to protect patient care and surgical schedules. Continuous water quality monitoring and semi-annual quality control evaluations are also required throughout the performance period.

This document is Amendment 0003 for solicitation 75H71026Q00242, issued by the Northern Navajo Medical Center (NNMC) in Shiprock, New Mexico, for a Mobile Sterile Processing Unit. The primary purpose of this amendment is to attach a Questions and Answers (Q&A) document, provide a revised Statement of Work (SOW) with tracked changes, and extend the proposal submission closing date to October 1, 2026, at 4:00 PM MDT. The Q&A section clarifies several critical technical and pricing requirements for prospective offerors: - **Physical Footprint:** The government requires a minimum of 2,000 square feet for the sterile processing department, and the unit must fit within the allocated space of 75’ L × 30’ W × 15’ H. - **Utility Connections:** The contractor is fully responsible for furnishing and physically installing all final connection hardware and executing tie-ins to the government's available utility points. - **Electrical Infrastructure:** The unit must be compatible with NNMC's existing infrastructure, which provides 480V, 3-phase, (2) 250A service, rather than a single 600A service. - **Pricing Structure:** Annual refresher-training costs must be included within the applicable rental/maintenance CLINs (priced at $0.00 on their specific CLINs). Additionally, final decommissioning and removal costs must be incorporated into the Base Year and each option-year price to ensure coverage regardless of when performance ends. - **Wastewater Details:** A gravity-fed sewer system flows from the mobile unit to a sump pump located between the building and trailer, which then pumps waste to the building's sewer system.

This document is Amendment 0001 for federal solicitation 75H71026Q00242, issued by the Northern Navajo Medical Center in Shiprock, New Mexico. The primary purpose of this amendment is to extend the solicitation's closing date to September 23, 2026, at 10:30 AM MDT. Additionally, it establishes the period of performance for the resulting contract as November 1, 2026, through October 31, 2027. To remain eligible for award, offerors must acknowledge receipt of this amendment prior to the specified closing hour and date. All other terms and conditions of the original solicitation remain unchanged.

This federal document is Amendment 0001 for solicitation 75H71026Q00242, issued by the Northern Navajo Medical Center in Shiprock, New Mexico. The primary purpose of this amendment is to extend the solicitation's closing date to August 25, 2026, at 10:00 AM MDT. Additionally, the amendment establishes the project's period of performance from November 1, 2026, through October 31, 2027. All other terms and conditions of the original solicitation remain unchanged. Offerors must acknowledge receipt of this amendment prior to the revised closing date and time to prevent rejection of their offers.

This document is a comprehensive Pre-Construction Risk Assessment (PCRA) and Infection Control Risk Assessment (ICRA) template package used for facility construction, renovation, and maintenance projects. Its primary purpose is to identify, assess, and mitigate safety, utility, environmental, security, and infection risks before and during construction activities. The package includes an initial project impact review and specialized assessment sections for various risk areas. Key components consist of the Above Ceiling Access Permit (ACAP), an Interim Life Safety Measure (ILSM) risk assessment, a Hot Work Permit, and a Utility System Risk Assessment (USRA). It also features assessments for Environmental and Occupational hazards (EORA)—covering lead, asbestos, chemicals, and mold—and a Security Risk Assessment (SRA). A major focus of the document is the ICRA section, which classifies projects (Types A–D) and determines required precaution classes (I–IV) based on patient risk groups. The package provides operational checklists and administrative forms, including an Infection Control Construction Permit, Project Revision Requests, Fire Watch Requests, Utility Shutdown Requests, and a Daily Construction Area Checklist. Collectively, these forms establish a standardized workflow to ensure regulatory compliance, patient and staff safety, and minimal disruption to clinical operations.

This Statement of Work outlines the requirements for the Northern Navajo Medical Center (NNMC), an Indian Health Service facility in Shiprock, New Mexico, to lease an Expandable Mobile Sterile Processing Unit (EMSPU). The objective of the contract is to secure a fully operational, code-compliant, wheeled mobile unit to ensure uninterrupted sterile processing operations during internal facility needs. The contract features a one-year base period with four one-year option periods, not to exceed a total of five years. The contractor is responsible for the end-to-end deployment of the EMSPU, including architectural and engineering design, delivery, installation, utility hookups, commissioning, staff training, and decommissioning. The unit must support a strict unidirectional workflow and include two distinct anterooms, specialized sterile processing equipment (such as washers, sterilizers, and water treatment systems), and environmental systems for extreme weather conditions. Additionally, the contractor must manage and execute quarterly preventive maintenance, 24-hour emergency repairs, and semi-annual quality control evaluations. All operations, utility connections (electricity, water, wastewater, and fire systems), and process water quality must strictly comply with federal, state, tribal, and IHS regulations, as well as healthcare industry standards including ANSI/AAMI, CDC, and Joint Commission guidelines.

This solicitation (No. 75H71026Q00242) is a small business set-aside issued by the Indian Health Service (IHS) Navajo Area for the rental of a mobile, expandable Sterile Processing Department (SPD) unit at the Northern Navajo Medical Center (NNMC). The procurement falls under NAICS code 532120 with a small business size standard of $47.0 million. The contract structure consists of a one-year base period (November 1, 2026 – October 31, 2027) and four consecutive one-year option periods, totaling a potential 60-month duration. Deliverables include the SPD unit rental, delivery, installation, commissioning, preventative maintenance, technical support, and staff training. Quotes must be submitted in PDF format across three distinct volumes: * **Volume I (Administrative Documents):** Signed SF-1449 and amendments. * **Volume II (Technical Proposal):** Equipment descriptions, utility/water compatibility, floor plans, and schedules (strictly excluding pricing). * **Volume III (Price):** Comprehensive cost breakdowns for the base and option years. Proposals will be evaluated based on technical capability, compatibility with NNMC utility and water quality infrastructure, schedule adherence, and total price. Key administrative terms include Pre-Construction Risk Assessment (PCRA) guidelines, CPARS past performance evaluations, Invoice Processing Platform (IPP) electronic billing, and federal contractor security clearance protocols up to Tier 4 background investigations. Protests must be served to Contracting Officer Jerlyn Begay.

This federal solicitation (SF 1449) is a Request for Quote (RFQ) issued by the Northern Navajo Medical Center (IHS Shiprock) under solicitation number 75H71026Q00242. The acquisition is a 100% small business set-aside under NAICS code 532120. The procurement is for services with a period of performance from November 1, 2026, to October 31, 2027. Key administrative details include: - **Issue Date:** August 14, 2026 - **Offer Due Date:** August 20, 2026, at 10:00 AM MD - **Point of Contact:** Michelle James (928-871-5841) - **Contracting Officer:** Jerlyn R. Begay - **Invoicing:** Electronic submission is mandatory through the Invoice Processing Platform (IPP) website (www.ipp.gov) in compliance with Department of Treasury regulations. The primary location for deliveries and services is the Northern Navajo Medical Center in Shiprock, New Mexico.