Rental Cars

The Department of the Air Force, 52d Fighter Wing (USAFE) at Spangdahlem Air Base, Germany, is seeking non-personal services for a car rental contract. The contract spans from May 15, 2026, to August 14, 2026, and requires the contractor to provide all necessary management, labor, equipment, and supplies for car rental services, including drop-off and pick-up at the base. The price list is valid until August 15, 2026. The contract includes two main items: 60 nine-passenger vans and 75 five-passenger vehicles, both offered at a monthly rate.

This Performance Work Statement outlines the requirements for a non-personal services contract to provide car rental services at Spangdahlem Air Base from May 15, 2026, to August 14, 2026. The contractor is responsible for providing commercial, non-tactical rental vehicles for official U.S. Government business. Vehicles will be ordered on an as-requested basis by authorized personnel and operated solely by authorized U.S. Government personnel or credentialed Department of War contractors. The contractor must maintain sufficient vehicle inventory and deliver vehicles to the Air Base in clean, mechanically sound condition with a full tank of fuel. Joint inspections will be conducted at delivery to document vehicle condition, mileage, and fuel level. Payment will be made exclusively via the U.S. Government Purchase Card (GPC) upon successful delivery and acceptance, with no advance payments. Invoices must be detailed and itemized, and the transaction is exempt from VAT and local taxes. Firm-fixed, all-inclusive pricing is required, prohibiting additional fees for mileage, maintenance, delivery, insurance, or surcharges like 'under 25' driver fees or administrative processing. If a requested vehicle class is unavailable, a higher class must be provided at the original lower price. The Government is responsible for returning vehicles with a full tank of fuel, with refueling fees allowed only if clearly stated on the approved Price List and not exceeding local market rates plus a reasonable service fee.