RFI 05042026-CAB Electronics Cabinets Racks

Addendum No. 1 to Request for Information (RFI) No. 05042026-CAB for Electronics Cabinets/Racks, issued by the Procurement & Property Management Division of Brookhaven National Laboratory, extends the closing date for submissions. The original deadline of June 4, 2026 (5:00 P.M. EST) has been moved to June 25, 2026 (5:00 P.M. EST). All other terms and conditions of the RFI remain unchanged. For any questions, interested parties can contact Cindy Blanchard, Senior Contracts Specialist, at the provided phone number or email address.

The document, titled “BROOKHAVEN SCIENCE ASSOCIATES, LLC GENERAL TERMS AND CONDITIONS FOR NONCOMMERCIAL PRODUCTS AT BROOKHAVEN NATIONAL LABORATORY,” outlines 121 articles governing agreements between Brookhaven Science Associates (BSA) and contractors. It defines key terms like “Agreement,” “BSA,” “Contractor,” and “Government.” The document establishes an order of precedence for contractual documents and details procedures for acceptance, modifications, and dispute resolution, including good faith negotiation and mediation in New York courts. Key provisions cover performance expectations, late performance, termination for convenience or default, payment terms, inspections, warranties, and compliance with various federal and state laws, including those related to hazardous materials, intellectual property, whistleblower protection, and IT security. It also incorporates numerous Federal Acquisition Regulation (FAR) and Department of Energy Acquisition Regulation (DEAR) clauses by reference, addressing topics such as executive compensation, employee eligibility verification, and the acquisition of sustainable and compliant products, including those related to nucleic acid synthesis screening.

The Brookhaven National Laboratory (BNL) document BNL-QA-101 outlines comprehensive quality assurance requirements for suppliers to Brookhaven Science Associates (BSA). It is divided into general requirements applicable to all suppliers and special requirements invoked when specified in procurement documentation. Key general requirements include maintaining an effective quality system (e.g., ISO 9001 compliance), buyer assessment rights, change approval, subcontractor responsibility, material protection, and calibration of measuring and test equipment. Special requirements cover areas like quality assurance programs, configuration control, manufacturing/inspection/test plans, special processes, end-item documentation, failure reporting, source inspection, certificates of conformance, first article acceptance, and various equipment-specific standards (e.g., hoisting, electrical, machine shop). The document also details requirements for chemical handling (GHS compliance), age/shelf life control, product recalls, software configuration management, and record retention, ensuring high standards for items and services procured by BNL.

This technical specification outlines the requirements for Electron-Ion Collider (EIC) Rack Enclosures at Brookhaven National Laboratory (BNL). The document details technical/performance characteristics, including two cooling methodologies: fan-cooled ambient air and heat exchanger-cooled systems. It specifies general equipment rack features, cooling configurations, code compliance (e.g., NFPA 70, UL 1995, NEMA 250 Type 12, UL 50), and Environment, Safety, and Health (ESH) considerations. The specification also covers marking, serialization, packaging, shipping, and verification procedures, including preproduction (first article) tests and detailed inspection requirements to ensure compliance with all mechanical, structural, electrical grounding, and airflow standards for the accelerator hardware.

This Statement of Work (SOW) outlines the procurement of Rack Enclosures for the Electron-Ion Collider (EIC) at Brookhaven National Laboratory (BNL). The Contractor's responsibilities include designing, manufacturing, inspecting, testing, and delivering these enclosures, which will house various equipment. Key requirements involve detailed engineering analysis for stress, deflection, and thermal performance, adherence to ESH standards, and comprehensive quality assurance. The contractor must hold design reviews, provide detailed documentation, and ensure all materials and processes meet specified standards like ISO-9001. Deliverables include design reports, 3D CAD models, first article racks, and final equipment delivery, all subject to BSA approval and a defined schedule. The document emphasizes safety, quality, and compliance with applicable industry and BNL standards.

Brookhaven Science Associates, LLC (BSA), operator of Brookhaven National Laboratory (BNL) under a U.S. Department of Energy (DOE) contract, has issued a Request for Information (RFI)/Sources Sought (No. 05042026-CAB) for Electronics Cabinets and Rack mounted solutions. This RFI is for informational and planning purposes only, aiming to gather expressions of interest from firms capable of producing these solutions for the Electron Ion Collider (EIC) project. BSA is seeking information on company capabilities, past experience, minimum order quantities, lead times, Computational Fluid Dynamics (CFD) analysis capabilities, manufacturing and testing resources, and U.S. manufacturing capabilities. Responses are due by June 4, 2026, 5:00 PM EST, and should include capabilities, estimated lead times, a compliance matrix (Attachment B & C), and budgetary pricing for approximately 900 cabinets over five years (2027-2032).