IRS Martinsburg Enterprise Computing Center (ECC) Roof Replacement Project located in Kearneysville, WV

The General Services Administration (GSA) is soliciting proposals for a construction contract to replace the roof of the Internal Revenue Service Martinsburg Electronic Computing Center (IRS ECC). This is a small business set-aside with an estimated price range of $10,000,000 to $15,000,000. The procurement utilizes a two-phase competitive negotiation process: Phase 1 for technical proposals and Phase 2 for price proposals, with technical factors being significantly more important than price. Key dates include a pre-proposal conference and site visit on March 24, 2026, and proposals due by April 16, 2026. Offerors must provide a bid guarantee of 20% of the bid price or $3,000,000, whichever is less. Technical proposals will be evaluated on prior experience with relevant projects, a comprehensive project management plan, and past performance. The solicitation emphasizes security requirements, including HSPD-12 Tier 1 clearances for all personnel, and outlines the IN-depth Feedback through Open Reporting Methods (INFORM) process for post-award communication.

The General Services Administration (GSA) is soliciting bids for a construction contract (47PB5126R0019) to replace the roof of the IRS Martinsburg Electronic Computing Center (ECC) in Kearneysville, WV. This project includes removing and replacing approximately 190,000 SF of roofing, coping, flashing, and lightning protection systems, along with installing new ladders and a perimeter fall protection system. The contract has a 12-month performance period from the Notice to Proceed, with liquidated damages of $2,445 per calendar day for delays. Contractors must comply with stringent security clearances (HSPD-12 Tier 1), Buy American requirements, and various FAR and GSAR clauses covering biobased products, recovered materials, personal identity verification, and prohibitions on specific foreign-made technology and services. The project emphasizes safeguarding Controlled Unclassified Information (CUI) and includes options for additional work, such as the mechanical addition roof and fall protection systems, which GSA intends to include in the base bid.

This government solicitation, 47PB5126R0019, issued by the PBS Office of Acquisition Management, is a Request for Proposal (RFP) for full roof-replacement construction services at the IRS Martinsburg Computing Center in Martinsburg, WV. The project, designated as EQPXADC-26-0006, involves replacing existing hot rubberized asphalt, EPDM, and 2-ply SBS modified bitumen roofs, along with skylight replacements and new permanent roof access ladders. The Period of Performance is from October 1, 2026, to October 1, 2027. Key requirements include mandatory performance and payment bonds, contractor-provided outdoor chemical toilets, and adherence to security clearances (HSPD-12 Tier 1). Offers are due by April 16, 2026, at 2:00 PM EST. The solicitation emphasizes that relevant projects for past experience (Factor 1) will be considered if they meet a majority of the characteristics on page 10, including those under $10M, and allows for virtual post-submission oral presentations.

The IRS Martinsburg Electronic Computing Center (ECC) Roof Replacement Project (Solicitation 47PB5126R0019) held a Phase 1 Pre-Bid Conference & Site Walk on March 24, 2026. This federal procurement, conducted under FAR Part 15, is a two-phase selection process for a small business set-aside. The project involves replacing approximately 190,000 SF of roofing across four primary buildings, including ballasted protected membrane roofs, EPDM awning roofs, and a modified bitumen elevator overrun roof. The scope also includes replacing lightning protection systems, rooftop unit structural cross bracing, and installing new exterior access ladders and fall protection. The period of performance is 12 months from the Notice to Proceed. Phase 1 proposals, focusing on technical factors (Prior Experience, Project Management Plan, Past Performance), are due by April 16, 2026. Price proposals will be evaluated in Phase 2, with the award based on best value considering technical merit and price. All personnel require HSPD-12 Tier 1 clearances and PIV cards.

The provided government file outlines two attachments critical for federal, state, and local RFPs and grants: "Attachment 1: Factor 1-Prior Experience on Relevant Projects - Offeror Worksheet" and "Attachment 2, PBS Past Performance Questionnaire." Attachment 1 requires offerors to detail their prior project experience, including project title, location, description, dates, costs, their role (prime/subcontractor), work performed by in-house forces versus subcontractors, problems encountered and corrective actions, and client contact information. It also specifies requirements for joint ventures. Attachment 2 is a PBS Past Performance Questionnaire designed for clients to evaluate a contractor's performance. It covers contractor and contract information, general work details, and a project description, including complexity and relevance. The questionnaire provides detailed adjective ratings (Exceptional, Good, Acceptable, Marginal, Unacceptable, Not Applicable) and definitions for evaluating performance across categories such as quality, schedule, customer satisfaction, management/personnel, cost/financial management, and safety/security. Clients are instructed to complete and return the questionnaire to the offeror for submission with their proposal. The document emphasizes the government's right to verify all information.

This amendment to solicitation 47PB5126R0019/0002 addresses several key updates for a government contract. It provides additional Requests for Information (RFIs) and their corresponding answers, clarifying important aspects for potential offerors. The Phase 1 proposal due date remains April 16th, 2026, at 2:00 PM EST. Key clarifications include the requirement for a superintendent, Project Manager, Quality Control Manager, and Site Safety Health Officer on-site, with at least two of these individuals present during work. Additionally, contractors are responsible for providing all necessary support, including a jobsite trailer. All other terms and conditions of the original solicitation remain unchanged. Offers must acknowledge receipt of this amendment by one of three specified methods, and failure to do so may result in the rejection of the offer.

This amendment to a solicitation outlines the crucial steps for offerors to acknowledge receipt and submit proposals, specifically for solicitation number 47PB5126R0019. It emphasizes that proposals for Phase 1 must be emailed to both ching.hung@gsa.gov and vanessa.colquitt@gsa.gov for consideration, with the due date remaining April 16th, 2026, by 2:00 PM. The document details methods for acknowledging amendments, including completing specific items, returning copies, or sending separate communications, and warns that failure to adhere to these requirements may result in rejection. It also provides instructions for various sections of the Standard Form 30, such as contract ID codes, effective dates, and accounting data, ensuring all terms and conditions of the original solicitation remain in effect unless explicitly changed.