J045--Replace Walk-in Condenser & Evaporator

This amendment to solicitation 36C25726Q0272, dated February 9, 2026, modifies the instructions for offerors regarding the replacement of a walk-in condenser and evaporator. Key changes include adding site visit information for February 17, 2026, at 9 AM CST, and setting a technical questions due date of February 20, 2026, at 4 PM CST. Offerors must submit proposals via email to Sherine Brooks, including a completed price/cost schedule, a signed VAAR Clause 852.219-75, a capability statement, and references for up to three similar contracts. Offers remain firm for 60 calendar days, and incomplete proposals will be rejected. All other terms and conditions of the original solicitation remain unchanged.

This document is an amendment to a previous combined solicitation, 36C25726Q0272, issued by the Department of Veterans Affairs, Network Contracting Office 17, located in San Antonio, TX. The subject of this amendment is to

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Attachment A outlines the replacement of 13 condenser and evaporator units for walk-in freezer/cooler units in Bldg. 202 at the Waco VA, Project #674-26-1-5066-0020. The document provides existing unit details, including model numbers, serial numbers, and electrical/mechanical requirements (BTU, voltage, phase, amperage). Contractors are mandated to verify all existing unit requirements before ordering and beginning work, immediately reporting any discrepancies to the VA. All replacement units must meet or exceed the performance of the existing equipment. New condenser units are to be exterior-grade and roof-mounted on Bldg. 202, requiring contractors to provide cut-sheets/details for mounting racks and integration into the existing roofing waterproofing system. All new evaporators must be EEV-driven (electronic expansion valve).

The Department of Veterans Affairs (VA) Network Contracting Office 17 has issued a solicitation (36C25726Q0272) for the replacement of 13 condenser and 13 evaporator units in Bldg. 202 at the Doris Miller VAMC in Waco, Texas. This is a total set-aside for Certified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs). The contractor will be responsible for all labor, equipment, and materials for removal, installation, and disposal, adhering to EPA, OSHA, and VA regulations. Key tasks include installing new units on the roof, heat trace on drain lines, and spray foam insulation. Offers are due by March 3, 2026, 4:00 PM CST, and will be evaluated based on technical capability, past performance, and price. A site visit is scheduled for February 17, 2026. Invoices must be submitted electronically via Tungsten Network.

The Department of Veterans Affairs, Network Contracting Office 17, has issued Solicitation Number 36C25726Q0272 for the replacement of condensers and evaporators. This is a set-aside contract for Service-Disabled Veteran-Owned Small Business Concerns (SDVOSBC) under NAICS code 238220 and Product Service Code J045. The response deadline is March 3, 2026, at 4:00 PM Central Time. The point of contact for this solicitation is Contract Specialist Sherine Brooks at Sherine.Brooks@va.gov. The place of performance is detailed in the Statement of Work. Additional documents, including Attachment A Condenser-Evaporator List and Service Contract Act WD 2015-5261_rv 28, are attached to the solicitation.

The purpose of this amendment to solicitation 36C25726Q0272 is to address technical questions related to the "Replace Evaporators & Condensers" project and extend the offeror due date to March 5, 2026, at 16:00 CST. Key technical clarifications include the use of R-290 refrigerant only for reach-in units, a minimum three-year warranty requirement for compressors and all equipment/workmanship, and confirmation that this is a brand-new contract. The government will provide building and cooler/freezer drawings upon request and confirmed the availability of crawl space for conduit, existing emergency power circuits with spare breakers, and a preference for spray foam insulation (closed cell 4” thick). Either semi-hermetic or squirrel compressors are acceptable if VA requirements are met. Existing racks/frames for new equipment can be reused and modified. The contract is classified as

This document is an amendment to a previous combined solicitation, 36C25726Q0272, issued by the Department of Veterans Affairs, Network Contracting Office 17. The subject of the amendment is to "Replace Walk-in Condenser & Evaporator." The solicitation is set aside for Service-Disabled Veteran-Owned Small Business Concerns (SDVOSBC) and has a response date of March 5, 2026, at 4:00 PM Central Time. The product service code is J045, and the NAICS code is 238220. The contracting office is located in San Antonio, TX, and the place of performance is the Doris Miller VAMC in Waco, Texas. The point of contact for this solicitation is Contract Specialist Sherine Brooks, reachable at Sherine.Brooks@va.gov. This amendment provides updated information for the original solicitation.