Landscaping – Excess Land Grass Cutting

The U.S. Embassy in Panama City has issued Request for Quotations (RFQ) number 19PM0726Q0004 for Landscaping – Excess Land Grass Cutting services. The U.S. Government intends to award a contract based on the lowest-priced acceptable offer, potentially without discussions. Quotations are due by February 12th, 2026, at 3:30 p.m. local time, and must be submitted electronically in English, with a file size not exceeding 30MB. Required submission documents include SF-1449, Section 1 (The Schedule), Section 5 (Representations and Certifications), additional information as per Section 3, and proof of SAM Registration. Offerors must be registered in the SAM database (sam.gov) before submitting their proposal. A site visit is scheduled for January 26th, 2026, at 10:00 a.m. at the U.S. Embassy Panama City; prospective offerors must contact Mr. Reinel Arcia (ArciaRa@state.gov) by January 14th, 2026, at 3:00 p.m. local time to arrange entry. Questions regarding the solicitation must be submitted in writing to pnmprocreq@state.gov by COB January 28th, 2026, at 12:00 p.m. local time, with answers posted on SAM.gov.

This government solicitation, 19PM0726Q0004, issued by the American Embassy Panama City, is a Request for Quotation (RFQ) for commercial items, specifically grass cutting services. The services include cutting semi-improved grass (approximately 39,736 SQmt) and elephant grass (approximately 13,166.00 SQmt) around the perimeter of USG Property Line in designated sections. The solicitation outlines an initial period with two optional one-year extensions for these services. Key details include the requisition number PR15539572, contact information for Reinel A Arcia, and instructions for offerors to complete specific blocks. The acquisition is unrestricted, and payment will be handled by the American Embassy Panama City Financial Management Office. The document also references FAR clauses 52.212-1, 52.212-3, 52.212-4, and 52.212-5, indicating compliance with federal acquisition regulations.

This government Request for Quotations (RFQ) outlines a contract for gardening services, specifically grass cutting, at the U.S. Embassy in Panama City. The contract has a base year and two one-year options, with pricing based on bimonthly cuts for semi-improved grass and elephant grass areas. Key requirements include the contractor furnishing all labor, materials, and equipment, providing a trained horticulturist for technical guidance, and submitting an annual Grounds Maintenance Plan. The document details personnel requirements, including supervision and standards of conduct, as well as insurance obligations, with specific liability amounts and the requirement to name the U.S. Government as an additional insured. It also incorporates numerous Federal Acquisition Regulation (FAR) and Department of State Acquisition Regulation (DOSAR) clauses by reference and in full text, covering areas such as contractor employee whistleblower rights, prohibition on certain telecommunications equipment, and payment schedules. A site visit is scheduled for January 26, 2026.

The U.S. Embassy in Panama requires a contractor to provide comprehensive grass cutting and landscaping services at the Cardenas Excess Lands, starting February 2026. The scope of work includes bimonthly cutting and removal of approximately 13,165 square meters of Elephant Grass and 39,736 square meters of semi-improved grass, maintaining grass height between 4-6 centimeters. Additional services include clearing trees and bamboo, trimming bushes, weeding, applying weed killer (with COR approval), pruning various plants according to a schedule, and removing leaves and all debris. The contractor is responsible for all labor, materials, tools, equipment, and PPE, with no government-furnished property provided. Strict adherence to OSHA standards, site-specific hazard assessments, and provision of PPE for wildlife and environmental hazards are mandatory. The contractor must coordinate all activities and deliverables with the Contracting Officer’s Representative (COR) and maintain a quality control supervisor on-site. The Quality Assurance and Surveillance Plan (QASP) outlines performance thresholds and procedures for addressing unsatisfactory performance, aiming for no more than one customer complaint per standard cut service.

This document addresses questions and answers for RFQ 19PM0726Q0004, primarily concerning landscaping services at the U.S. Embassy in Panama. Key points include strict prohibitions on drones/UAS without explicit written authorization, while two-way radios/walkie-talkies are permitted subject to security protocols and COR coordination. Teaming with local Panamanian firms and subcontracting are allowed, provided all local labor laws, licensing, and security clearances are met, with the prime contractor remaining fully responsible. ATVs/UTVs are permitted with COR approval and adherence to safety standards. Government Furnished Equipment will not be provided. The contract has a 12-month base period with two one-year options. Contractors are responsible for all equipment, maintenance, and off-site disposal of debris. Payment is made after satisfactory completion of each bimonthly service, contingent on COR inspection.