41--OR-TUALATIN RIV NWR-HVAC REPLACEMENT

The Request for Quotation (RFQ) 140FS126Q0086 is a small business set-aside for HVAC replacement at the Tualatin River National Wildlife Refuge Visitor Center in Sherwood, OR. The project requires the removal and legal disposal of an old HVAC unit and the installation of a new commercial-grade unit with a SEER rating of 16 or 17 or better, including a 10-year compressor warranty and a programmable digital thermostat. Contractors must be manufacturer-certified for installation and responsible for all utility connections and system verification. Quotes are due by April 24, 2026, at 1300 Eastern Time, and must be submitted via email to Marshall Richard (marshall_richard@fws.gov). The award will be a firm-fixed-price contract based on the Lowest Price Technically Acceptable (LPTA) criteria. Work is to be completed within 60 calendar days of the Notice to Proceed. Key clauses include those for electronic invoicing via IPP, contractor performance assessment reporting, and various FAR clauses related to small business, labor standards, and sustainable products.

The document is an amendment to solicitation number 140FS126Q0086 for HVAC replacement at the Visitor Center of Tualatin River NWR. The purpose of this amendment (0001) is to extend the solicitation dates and update the Statement of Work. The updates include additional supporting materials such as photographs, floor plans, and specific unit information, as well as details related to specifications. Furthermore, the amendment establishes a designated date and time for a site visit. Offers must acknowledge receipt of this amendment by completing items 8 and 15, acknowledging on each offer copy, or through separate letter or electronic communication referencing the solicitation and amendment numbers. Failure to acknowledge receipt by the specified date and time may result in the rejection of an offer. Any changes to an already submitted offer due to this amendment must also be made by letter or electronic communication, referencing the solicitation and amendment, and received prior to the opening hour and date.

This government Request for Quotation (RFQ) is a small business set-aside for the replacement of an existing HVAC system at the Tualatin River National Wildlife Refuge Visitor Center in Sherwood, OR. The project involves removing the old HVAC unit and installing new commercial equipment with either a SEER 16 or SEER 18 rating or better, both with a 10-year manufacturer's warranty. Contractors must be manufacturer-certified, verify all utility connections, and provide training on the new equipment. The work, to be completed within 60 calendar days of the Notice to Proceed, must adhere to ASHRAE, Industry, USFWS, and all applicable federal, state, and local codes. A site visit is scheduled for April 27, 2026, with solicitation questions due April 29, 2026, and quotes due May 7, 2026. Contractors must be registered with SAM.gov and adhere to various FAR and DOI clauses, including those related to sustainable products, waste reduction, and electronic invoicing.