AFDW PACOM FY26 FORUM

This federal solicitation (FA521526Q0046), issued by the Department of the Air Force's 766th Enterprise Sourcing Squadron (766 SCONS), is a Request for Quote (RFQ) to secure comprehensive operational, logistical, and technical conference services for the FY26 Air Force District of Washington (AFDW) Military Personnel Exchange Program (MPEP) Indo-Pacific Forum. The procurement is conducted as an unrestricted acquisition under NAICS code 721110 (Hotels and Motels), with a size standard of $40 million. The requirement is structured as a Firm-Fixed-Price contract consisting of a single conference package lot. This lot is divided into two payment milestones: an initial deposit covering the agreed catering minimum and meeting space rental, followed by a final payment for the remaining balance. The forum is scheduled to take place from September 21, 2026, to September 23, 2026, in Hickam AFB, Hawaii. The government is prepared to make a limited advance payment to cover initial venue and catering commitments, with the final invoice restricted to the remaining unpaid contracted balance. Offers will be evaluated based on two primary factors: technical capability and price, with award made to the responsible offeror submitting the most advantageous proposal conforming to the solicitation requirements. Quotes are due by September 11, 2026, at 6:00 PM local time.

This document is Attachment 2, Price Spreadsheet, for Request for Quote (RFQ) FA521526Q0046, issued for the AFDW PACOM FY26 FORUM. It serves as a pricing template and Basis of Estimate (BOE) for offerors to submit their cost proposals. The spreadsheet outlines Contract Line Item Number (CLIN) 0001 for a firm-fixed-price (FFP) conference package, which is divided into two sub-CLINs: an initial deposit (sub-CLIN 000101) and a final payment (sub-CLIN 000102). Offerors are instructed to provide unit pricing rounded to the nearest whole U.S. dollar, ensuring that the total sum of the sub-CLINs matches the total amount for the main CLIN. Additionally, the Basis of Estimate section requires vendors to break down and justify their pricing by entering supporting cost details. This includes specifying rates and dates for conference/meeting room rentals, labor, audio-visual services, and catering/food and beverage packages based on the minimum number of attendees.

This United States Government solicitation (FA521526Q0046) is a Request for Quotes (RFQ) issued by the 766th Enterprise Sources Squadron (766 ESS) for commercial lodging services (NAICS 721110) to support the AFDW FY26 PACOM Forum. The government intends to award a single, firm-fixed-price purchase order to the responsible vendor offering the best value, defined as a technically acceptable proposal with a fair and reasonable price and an acceptable performance schedule. Proposals must be submitted via email to the designated contracting points of contact by September 11, 2026, at 6:00 PM HST. Submissions must include technical descriptions, pricing details, a performance schedule, and completed solicitation clauses. Evaluation will be based on two main factors: Technical Capability (evaluated on a scale from Outstanding to Unacceptable based on meeting or exceeding Performance Work Statement requirements) and Price. Only technically acceptable quotes will proceed to price evaluation, and vendors are required to submit a detailed Basis of Estimate. The government will support limited advance payments for catering minimums and meeting space rentals, with the final invoice restricted to the remaining unpaid balance in USD. While active registration in the System for Award Management (SAM) is highly encouraged, unregistered contractors may instead submit the required representations and certifications manually via the solicitation's attachments.