PRARNG Medical Readiness Events (Periodic Health Assessment/Soldier Readiness Processing)

This document is Amendment 0001 to federal solicitation W912LR26QA043, issued by the USPFO Activity PR ARNG (Puerto Rico Army National Guard) located at Fort Buchanan, Puerto Rico. The primary purpose of this amendment is to update key procurement parameters, extend deadlines, and provide updated documentation for the procurement. Key changes introduced in this amendment include: - **Proposal Deadline Extension:** The response due date is extended from September 3, 2026, to September 11, 2026, with the receipt time adjusted to 1:00 PM AST. - **Administrative Updates:** The size standard is increased from $20,000,000.00 to $20,500,000.00, and the Product Service Code (PSC) is updated from Q602 to Q201 for CLIN 0001 and Option CLINs 0002 and 0003. - **Performance Period Adjustments:** The start dates for the base period and subsequent option years are delayed by eight days. The new base period of performance runs from September 23, 2026, to September 22, 2027. - **Document Integration:** The amendment incorporates "Industry Questions PHA (Final)," an "Amended PWS - PHA," and the Service Contract Act Wage Determination (# 2015-5713) into the solicitation. Offerors must acknowledge receipt of this amendment prior to the revised closing date and time to avoid rejection of their proposals. All other terms and conditions remain unchanged.

This federal Request for Quotation (RFQ), solicitation number W912LR26QA0430001, is issued by the United States Property and Fiscal Office (USPFO) for the Puerto Rico Army National Guard (PRARNG). The procurement is a 100% small business set-aside under NAICS code 621999 (Other Ambulatory Health Care Services), with a size standard of $20.5 million. The objective is to secure a firm-fixed-price, non-personal services contract for Medical Readiness Events to support PRARNG. Key services include conducting Periodic Health Assessments (PHA) and Soldier Readiness Processing (SRP), which encompass physical examinations, dental evaluations, optometry screenings, immunizations, and medical record updates. The contract structure consists of a base year (Fiscal Year 2026) and two one-year option periods (Fiscal Years 2027 and 2028). The base period of performance runs from September 23, 2026, to September 22, 2027. All services will be performed at the PRARNG Medical Detachment, Camp Santiago in Salinas, Puerto Rico. Quotes are due by September 11, 2026, at 1:00 PM Local Time. Quoters must submit three separate volumes: Price Quote (Volume 1), a Capability Statement limited to ten pages (Volume 2), and a Past Performance sheet limited to three pages (Volume 3). Award will be made on a firm-fixed-price basis to the responsible vendor offering the best value. To be eligible, vendors must meet Cybersecurity Maturity Model Certification (CMMC) Level 1 requirements and register in the System for Award Management (SAM).

This Performance Work Statement (PWS) outlines a non-personal services contract to provide Medical Readiness Events support for the Puerto Rico Army National Guard (PRARNG) at Camp Santiago Joint Maneuver Training Center in Salinas, Puerto Rico. The strategic objective is to enhance force combat readiness by delivering high-throughput, regulation-compliant health assessments, dental evaluations, optometry screenings, immunizations, and medical record updates. The contract features a one-year base period starting September 23, 2026, with two 12-month option years and a potential six-month extension. The workload consists of approximately 60 event days annually, including 40 scheduled Periodic Health Assessment (PHA) days (processing up to 125 Soldiers daily) and 20 Soldier Readiness Processing (SRP) days (processing up to 75 Soldiers daily). The contractor must provide a qualified, licensed medical team, including a Registered Nurse Team Leader, a medical Provider (MD/PA/NP), a Dentist, a Practical Nurse, an Optometry Assistant, a Dental Assistant, and administrative support. The contractor is responsible for clinical profile management using the Medical Operational Data System (MODS) and maintaining strict HIPAA and security compliance, including obtaining a minimum Cybersecurity Maturity Model Certification (CMMC) Level 1. The government will provide necessary workspace, administrative utilities, and medical equipment, including dental chairs, x-ray machines, and vision screeners. The contractor must implement a robust Quality Control Plan, adhere to a strict deliverables schedule for training and licensing compliance, and report all labor hours annually through SAM.gov.

This document provides clarification on the PHA and SRP Events Services contract through a series of Questions and Answers. The contract entails supporting 40 scheduled Periodic Health Assessment (PHA) events and 20 Soldier Readiness Processing (SRP) events. Upon award, the contractor will receive the schedule for the 40 PHA events, while notice for the remaining 20 SRP events will be provided two to four weeks in advance. Events will not exceed one day, and contractor personnel are only required to be on-site on event days. Contractors must quote for a minimum of one person per labor category across seven specified roles. Any additional staffing required for larger throughputs, such as events with 125 soldiers, will be requested through a formal Request for Proposal (RFP) and added via contract modification. The government provides the clinical facility, systems, and primary medical and dental equipment, while contractors need only provide personal diagnostic tools (such as stethoscopes) and standard personal protective equipment (PPE). Government system access and training for clinical staff will be facilitated within approximately 30 days of award. In the event of cancellations due to emergencies or acts of nature, the government will provide five days' notice. Financial claims for cancellations occurring within four days or less will be processed formally. Lastly, the current similar requirement is performed by Velacol Corp, and proposal submissions for combined experience are strictly limited to three pages total.

This Federal Request for Quotations (RFQ No. W912LR26QA043) is issued by the U.S. Property and Fiscal Office (USPFO) for the Puerto Rico Army National Guard (PR ARNG). The solicitation seeks a contractor to provide non-personal services for Medical Readiness Events, specifically Periodic Health Assessments (PHA) and Soldier Readiness Processing (SRP) support, at Camp Santiago in Salinas, Puerto Rico. Key service requirements include conducting physical examinations, dental evaluations, optometry screenings, administering immunizations, and updating medical records. The acquisition is set aside 100% for Women-Owned Small Businesses (WOSB) under NAICS code 621999 (Other Ambulatory Health Care Services), which has a size standard of $20 million. The Government intends to award a single, firm-fixed-price purchase order. The contract structure consists of a base year (FY26) running from September 15, 2026, to September 14, 2027, with two subsequent one-year option periods extending through September 14, 2029. Quotations are due by September 3, 2026, at 4:00 PM Local Time. Quoters must submit three separate volumes: Volume 1 (Price/SF 1449), Volume 2 (Capability Statement, maximum 10 pages), and Volume 3 (Past Performance, maximum 3 pages). Additionally, contractors must possess a minimum of Cybersecurity Maturity Model Certification (CMMC) Level 1 (Self) prior to award. Evaluation will be conducted under simplified commercial acquisition procedures, with award going to the responsible quoter submitting the lowest-priced, technically acceptable quote.

This Performance Work Statement (PWS) outlines a non-personal services contract to support Medical Readiness Events—specifically Periodic Health Assessments (PHA) and Soldier Readiness Processing (SRP)—for the Puerto Rico Army National Guard (PRARNG). Scheduled to take place at the Camp Santiago Joint Maneuver Training Center in Salinas, Puerto Rico, the contract spans a one-year base period starting September 1, 2026, with two 12-month option years and a six-month extension option. The contractor must provide all necessary personnel, equipment, and quality control to deliver comprehensive health, dental, and optometry evaluations, administer immunizations, and update medical records. Key staffing requirements include a Registered Nurse Team Leader, medical providers, dentists, licensed practical nurses, optometry and dental assistants, and administrative support. The team will process approximately 125 soldiers daily during PHA events and 75 daily during SRP events, ensuring compliance with Army Regulations 40-501 and 40-502. Additionally, the contractor is responsible for managing electronic and temporary profiles within the Medical Operational Data System (MODS) and safeguarding Personally Identifiable Information (PII). The government will provide necessary workspace, utilities, and IT equipment. Deliverables include a Quality Control Plan, professional credentials, security training certificates, and final event reports. The estimated annual workload encompasses approximately 60 events monitoring about 6,200 service members.

This solicitation (Notice ID: W912LR26QA043) issued by the Puerto Rico Army National Guard seeks quotes for non-personal commercial services to support Medical Readiness Events, including Periodic Health Assessments and Soldier Readiness Processing. The selected contractor must provide all personnel, equipment, and materials to perform services such as physical exams, dental evaluations, optometry screenings, immunizations, and medical record updates at Camp Santiago Joint Maneuver Training Center in Salinas, Puerto Rico. This opportunity is a 100% Small Business set-aside under NAICS code 621999 (All Other Miscellaneous Health Care Services), which has a size standard of $20.5 million. The contract structure consists of a base period from September 15, 2026, to September 24, 2027, plus four 12-month option periods and a potential six-month extension. The procurement is conducted under FAR Part 12 Simplified Procedures. Award will be made on a lowest-priced technically acceptable (LPTA) basis, evaluating technical acceptability, past performance, and price reasonableness. The deadline for submitting questions is August 21, 2026, and electronic quotations must be submitted by September 3, 2026, at 4:00 PM Local Time (Puerto Rico). The anticipated award date is September 10, 2026.