Combined Solicitation Fort Snelling National Cemetery Waste Water

This Sources Sought Announcement, 36C78626Q50187, is for market research purposes by the Government to identify qualified Service-Disabled Veteran Owned Small Businesses and Veteran Owned Small Businesses capable of providing wastewater removal services at Fort Snelling National Cemetery. The NAICS code is 562991 (Septic Tank and Related Services). The RFI seeks pricing, capabilities, and market information, but is not a solicitation for proposals and does not guarantee a contract. Responses are due by May 22, 2026, at 4:00 PM EST via email to April.Graves@va.gov. Submissions must include company details, DUNS/UIE number, business type, a capability statement detailing expertise in the specified services, and any relevant federal contract vehicles. The required services, detailed in the Performance Work Statement, include pumping various holding tanks, lift stations, and septic tanks, water jetting drain lines and separation tanks, hydrovac/water-jetting services, lift station blade replacement, and camera locating. All work must be performed with dignity and respect due to the cemetery's nature, during normal cemetery hours, and adhere to strict technical specifications including waste disposal and daily check-ins.

This document is an amendment to solicitation 36C78626Q50187 issued by the Department of Veterans Affairs, National Cemetery Administration, Contracting Services. The amendment addresses questions from potential offerors regarding a solicitation for wastewater removal services. Key clarifications include confirmation that water is available on-site, wastewater disposal is detailed in each paragraph of the Performance Work Statement (PWS), and a revised pricing file will be provided to align with wastewater removal services, not landscaping materials. The anticipated start date for the period of performance is July, there is no incumbent contractor for this scope of work, and the services are to be performed on an as-needed basis. The amendment emphasizes that all other terms and conditions of the original solicitation remain unchanged.

This document is a combined synopsis/solicitation (RFQ 36C78626Q50187) for commercial services, specifically for Waste Water Septic Pumping at Fort Snelling National Cemetery. The Department of Veterans Affairs, National Cemetery Administration, is the issuing office. This is a Small Business Set-Aside with NAICS code 562991. The period of performance is a one-year base with four one-year options. The contract type is an Indefinite Delivery Indefinite Quantity (IDIQ) with a guaranteed minimum of $1,000 and a maximum aggregate value of $230,000. Quotes are due by June 5, 2026, at 4:00 PM EST and will be evaluated on a Lowest Price Technically Acceptable (LPTA) basis. Quoters must be registered with SAM.gov and submit proposals in four volumes: Administrative, Technical Proposal, Past Performance, and Pricing. Attachments include the Statement of Work and Pricing Schedule. The document also details various FAR and VAAR clauses, including those regarding payment, termination, and prohibitions on certain foreign-made technology and services.

The National Cemetery Administration (NCA) is seeking wastewater removal services for the Fort Snelling National Cemetery in Minnesota. The contractor will be responsible for providing all necessary management, manpower, equipment, materials, and supplies to perform wastewater removal tasks with the utmost care, reverence, dignity, and respect, acknowledging the cemetery as a national shrine. The contract has a 365-day base period with four one-year options. Services must be performed during normal cemetery hours (8:00 am – 3:00 pm, Monday-Friday), with exceptions for federal holidays like Memorial Day and Veterans Day. The scope of work includes pumping various holding, lift, and septic tanks (7,500-gallon, 1,000-gallon, and 3,000-gallon respectively), water jetting drain lines and pumping separation tanks (two 275-gallon, 500-gallon, and 1000-gallon), hydrovac/water-jetting services for storm sewers and French drains, lift station blade replacement, and camera locating services for sewer lines. All waste must be removed from the cemetery property, with the exception of hydrovac/water-jetting waste which will be disposed of on-site in a government-designated area. The contractor must check in daily with the COR or Contracting Officer and ensure all work is accepted before completion. Pricing is per job for most services, with hourly rates for hydrovac/water-jetting and camera locating.

This directive from the National Cemetery Administration (NCA) outlines operational standards and performance measures for the Department of Veterans Affairs (VA) National Cemeteries. It updates existing references and incorporates the current organizational structure of NCA's program and district offices, service lines, and cemeteries. The directive specifies that NCA's Office of Cemetery Operations and Office of Finance and Planning are jointly responsible for its content. It also references several other NCA directives related to environmental management, organizational assessment, compliance review, uniform and PPE for employees, interment area layout, accounting for remains, inscriptions, and integrated pest management. The primary purpose is to ensure all VA national cemeteries comply with established operational standards and performance measures, facilitating consistent administration, operation, and maintenance. It also mandates the evaluation of cemetery compliance using performance measures and applies these standards to VA-grant-funded veterans cemeteries.

The “Dignity Clause” outlines requirements for contractors working in national cemeteries, emphasizing reverence and respect for the deceased and their gravesites. Personnel must exercise extreme care to avoid disturbing remains or damaging headstones and markers. Specific prohibitions include walking, standing, leaning, sitting, jumping on, or driving over headstones/markers, and placing tools or equipment on them. Contractors are responsible for repairing any damage to headstones, markers, or turf. In cases of exposed or damaged remains or containers, contractors must immediately contact the COR, Director/Assistant Director, or Contracting Officer for guidance. All contractor and subcontractor employees must be informed of these guidelines, and any procedural doubts should be directed to the appropriate authorities for resolution. This clause underscores the sacred nature of national cemeteries and the contractor's obligation to uphold their solemnity.

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The document is an internal government file outlining a request for pricing on various landscaping and delivery services. It details specific line items for sod delivery and installation, sod delivery by pallet, topsoil delivery, compost delivery, and sand delivery, each with estimated quantities in square feet, cubic yards, or tons. The file instructs potential contractors to submit their best and final pricing in Excel format, emphasizing the contractor's responsibility for accuracy before the solicitation closes. This document appears to be a component of a government Request for Proposal (RFP) or a similar procurement process, seeking bids for essential outdoor maintenance and material supply services.

Attachment B, titled "Past Performance Instructions," outlines the requirements for contractors to submit past performance information for evaluation. Contractors must identify at least three comparable federal, state, local, or private contracts completed within the last five years, prioritizing National Cemetery Administration (NCA) contracts. The document specifies the information to be provided for each contract, including contract number, contractor details, type, dollar value, award date/status, subcontracting extent, percentage of work completed by the contractor, description of services, and contact person information. This attachment serves as a critical component in government RFPs for assessing a contractor's relevant experience and capability.