Procurement, Configuration, and Delivery of High-Stability Unipolar Magnet Power Supply Systems

Brookhaven National Laboratory (BNL) is issuing a Firm Fixed Price Purchase Order (BNL-0000472719) for the procurement, configuration, and validation of high-stability unipolar magnet power supply systems for accelerator applications at the Tandem Van de Graaff Facility. The project, detailed in Statement of Work REV 2 dated March 6, 2026, requires turn-key systems with precise current and voltage control, <10 ppm stability, full remote operability, and integrated internal and external interlocks. The order includes seven different magnet power system designations (A, B, C, E, F, G, H), each with specific output ratings, input power, application details, and quantities. The vendor is responsible for factory configuration, validation testing under rated load, firmware pre-loading, and verifying all interlock and remote-control functionalities prior to shipment. Post-delivery support for installation, configuration, and calibration is also required. Deliverables include system manuals, wiring diagrams, FAT results, and network protocol references. All shipments must adhere to specific BNL shipping and invoicing instructions, and the supplier must comply with BNL's Supplier Quality Assurance Requirements (BNL-QA-101), including adherence to ISO 9001 standards or equivalent, change approval protocols, subcontractor responsibility, and proper handling of materials, including avoidance of suspect counterfeit parts and compliance with Global Harmonized System for chemicals.

This document provides a series of questions and answers related to Request for Quote (RFQ) Number 472719, concerning the procurement, configuration, and delivery of high-stability unipolar magnet power supply systems. Key clarifications include the correction of a missing "H" designation in the Draft Purchase Order (PO) on page 13, which has been incorporated into Amendment 3. The document also clarifies that certain specifications like size, efficiency, and cooling methods are not critical, with stability and output being the primary concerns. A significant point addresses the requirement for polarity inversion in unipolar power supplies, specifying that three units (Designation F (1) and H (2)) must include user-selectable, binary automatic polarity switching. The document also confirms that Designation F includes a polarity inverter despite truncation in the award system, and Designation H also includes this feature, as per Amendment 3 to the DRAFT Purchase Order.

Form W-9 (Rev. March 2024) is an Internal Revenue Service (IRS) document used by U.S. persons to provide their correct Taxpayer Identification Number (TIN) to entities required to file information returns with the IRS. This form ensures accurate reporting of income, such as interest, dividends, and nonemployee compensation. The document details instructions for individuals, sole proprietors, corporations, partnerships, LLCs, and other entities on how to complete the form, including specific guidance on federal tax classification, exemptions from backup withholding and FATCA reporting, and how to obtain a TIN. It also outlines penalties for failing to furnish a correct TIN or providing false information. The form clarifies the definition of a U.S. person and explains circumstances where backup withholding applies. Recent updates include modifications to Line 3a for disregarded entities and the addition of Line 3b for flow-through entities with foreign partners, owners, or beneficiaries, aiming to improve reporting accuracy and compliance with tax regulations.

The “Annual Representations & Certifications” (AMS-FORM-050) is a crucial document for Offerors seeking to provide goods or services to Brookhaven National Laboratory (BNL/BSA) in support of U.S. Government (USG) contracts. All Offerors must complete Section A.1 (Business Information) and Section C (Authorized Signature). Small Business Offerors have additional requirements, needing to complete Section A.2 (Small Business Program Representations), which includes detailed certifications regarding various small business subcategories like women-owned, veteran-owned, and HUBZone. Furthermore, any Offeror supporting a USG contract must complete Section B, covering certifications on lobbying, executive compensation, responsibility matters (e.g., debarment, criminal offenses, delinquent taxes), and compliance with labor laws (Equal Opportunity, Affirmative Action). The form emphasizes the accuracy of information provided, warning of penalties for misrepresentation and requiring immediate notification of any changes. It also includes certifications related to the Buy American Act for supplies and construction materials.

Brookhaven Science Associates (BSA) for the U.S. Department of Energy is issuing Combined Synopsis/Request for Quote (RFQ) Number 472719 for the procurement, configuration, and delivery of High-Stability Unipolar Magnet Power Supply Systems. The solicitation is open for full competition under NAICS Code 335999. Quotes are due by March 13, 2026, at 4:00 PM EST, with questions due by March 4, 2026, at 4:00 PM EST. The award will be a Firm Fixed Price purchase order based on the lowest total price from a responsive and responsible Offeror meeting all technical requirements. Offerors must complete and submit a Quotation Pricing Sheet (Enclosure C) via email to Cassandra Smith (csmith2@bnl.gov). North American shipments are FOB Destination, Freight Prepaid, while international shipments are DDP. Offerors must be registered in the System for Award Management (SAM) or complete AMS-Form-050. The requirement is subject to the Buy American Act, and Offerors must specify if proposed items are domestic or foreign end products.

Form W-8BEN (Rev. October 2021) is a Certificate of Foreign Status of Beneficial Owner for United States Tax Withholding and Reporting specifically for individuals. This form is used by non-U.S. citizens or non-U.S. persons, including those not resident aliens, to claim foreign status and, if applicable, benefits under an income tax treaty to reduce or eliminate U.S. tax on certain types of income. It is crucial for federal government RFPs, federal grants, and state/local RFPs where foreign individuals might receive payments that are subject to U.S. tax withholding. The form requires identification of the beneficial owner, country of citizenship, permanent residence address, and U.S. or foreign taxpayer identification numbers. Part II allows individuals to claim tax treaty benefits by certifying residency in a treaty country and specifying applicable articles and paragraphs to claim a reduced withholding rate. The certification section confirms the individual's foreign status and that the income is not effectively connected with a U.S. trade or business (unless specified). This form ensures compliance with U.S. tax laws for payments made to foreign individuals, preventing incorrect withholding and facilitating treaty benefits.

Brookhaven National Laboratory (BNL) is issuing a Purchase Order (BNL-0000472719) for the procurement, configuration, and validation of high-stability unipolar magnet power supply systems for accelerator applications at the Tandem Van de Graaff facility. The order includes multiple magnet power systems (Designations A, B, C, E, F, G, H) with varying output ratings, all requiring <10 ppm stability, 480 VAC 3-phase input, and turn-key configurations with internal and external interlocks. The vendor is responsible for factory configuration, validation testing under rated load, verifying interlock operations, and pre-loading firmware. Key deliverables include system manuals, wiring diagrams, configuration documentation, and a Factory Acceptance Test (FAT) report, which requires BSA Technical Representative approval prior to shipment. All shipments must adhere to specific instructions, including marking with the PO number and delivering to Building 98. The purchase order is a Firm Fixed Price contract with a

Brookhaven Science Associates (BSA) for the U.S. Department of Energy is soliciting quotes for the procurement, configuration, and delivery of High-Stability Unipolar Magnet Power Supply Systems, under RFQ Number 472719. This is a combined synopsis/solicitation for commercial material, with a Firm Fixed Price Purchase Order. Key dates include a Questions Due Date of March 4, 2026, and a Quote Due Date of March 13, 2026, both at 4:00 PM EST. The anticipated delivery is 10 weeks after award, and the anticipated award date is by April 17, 2026. Award will be based on the lowest total price from a responsive and responsible Offeror meeting all technical requirements. Offerors must be registered in the System for Award Management (SAM) or submit AMS-Form-050. Quotations, including the signed Quotation Pricing Sheet (Enclosure C), must be submitted via email to the Contractual Representative, Cassandra Smith, at csmith2@bnl.gov, with the RFQ number in the subject line. This procurement is subject to the Buy American Act.

Brookhaven National Laboratory (BNL) is issuing a draft Purchase Order (BNL-0000472719) for high-stability unipolar magnet power supply systems for accelerator applications at the Tandem Van de Graaff Facility. The procurement includes seven different magnet power system designations (A, B, C, E, F, G, H), each with specific output ratings, input power, application details, and a stability requirement of <10 ppm. All systems must be turn-key, pre-configured, factory-tested, and include internal and external interlocks. The contractor is responsible for configuration, validation testing, firmware pre-loading, and ensuring remote-control functionality. Acceptance criteria include <10 ppm output stability, verified local and remote control, and confirmed interlock functionality. The PO emphasizes firm fixed pricing, adherence to BSA's General Terms and Conditions, BNL-QA-101 Supplier Quality Assurance Requirements, and specific shipping and invoicing instructions. Early delivery is encouraged, and a Factory Acceptance Test (FAT) report is required prior to shipment.

The document is a Vendor ACH Authorization Form from Brookhaven National Laboratory/Brookhaven Science Associates, managed by Brookhaven Science Associates, LLC under contract with the U.S. Department of Energy. Its purpose is to authorize BNL/BSA to make payments to a vendor via Automated Clearing House (ACH) credit entries. The form requires detailed vendor information, including company name, vendor number, and Tax ID Number (TIN). It also mandates depository information, such as the financial institution, routing/transit/ABA number, and checking account number. The authorization section explicitly states that the agreement remains in effect until BNL/BSA receives written notification for termination or modification, and revocations must follow NACHA law. The form concludes with fields for an authorized representative's details, including name, email, phone, signature, and date. This form is critical for streamlining payment processes to vendors for government-related contracts and grants.

This document is a Quotation Pricing Sheet for Brookhaven National Laboratory's Request for Proposal (RFP) No. 472719, seeking High-Stability Unipolar Magnet Power Supply Systems. It serves as a formal response mechanism for vendors to submit their total price, place of manufacture, and acknowledge agreement to BSA's terms, conditions, and delivery schedule. The quotation price is firm for 60 days, with delivery terms specified as FOB Destination (North American) or DDP (International), and payment terms as Net 30 Days (Net 10 for Small Business). Vendors must also affirm their registration in SAM, provide current representations and certifications, and include their UEI number. The document outlines the essential information required from a prospective contractor, ensuring compliance with federal procurement standards.